• Job Description

  Req#: 25-34482
  
  
  Executive Assistant II (141852-1)
  Start Date: ASAP – Team is looking to hire as quickly as possible as they are in need of additional support Building
  Seattle, WA- 98101
  3 Months Possible extension)
  Schedule: MON-FRI 40 HR/WK
  Onsite 5 Days / WK
  
  Number and Type of Interviews: Expect 1 Round with HM – behavioral, past experience & LPs
  
  Description
  The Client organization seeks a collaborative and thoughtful Executive Assistant II who wants to work in a fast-paced, exciting environment.
  
  This role provides an opportunity to support multiple senior leaders while handling confidential information with the highest level of professionalism. You will be responsible for sophisticated calendar management, driving organizational initiatives, and developing effective relationships with stakeholders across the organization unit.
  
  The ideal candidate demonstrates excellent communication abilities and can work effectively with diverse teams. We value candidates who show genuine curiosity, are dedicated to creative problem-solving, and can maintain strong attention to detail without requiring perfection.
  
  This position offers meaningful impact through supporting unit's critical infrastructure operations while collaborating with talented professionals across the organization.
  
  A Day in the Life
  • As an Executive Assistant in this Unit Resilience, you'll masterfully manage complex calendars for multiple executives, coordinating sophisticated travel arrangements and organizing high-impact meetings and events.
  • You'll serve as a crucial liaison between senior leaders and their teams, building strong partnerships across the organization.
  • Your role involves supporting annual planning processes, driving key deliverables to completion, and identifying process improvements to enhance efficiency.
  • With a keen understanding of business priorities, you'll anticipate needs, solve problems proactively, and ensure smooth operations.
  • Your meticulous attention to detail in handling expenses, logistics, and confidential information will make you an indispensable asset to the leadership team.
  
  Story Behind the Need – Business Group & Key Projects
  Reason for Request:
  • Backfill
  
  Surrounding Team and Key Projects:
  • You will be responsible for sophisticated calendar management, driving organizational initiatives, and developing effective relationships with stakeholders across the unit.
  
  Typical Day in the Role
  Daily Schedule / OT Expectations:
  • MON-FRI 40 HR / WK
  • No OT Expected
  
  Interaction with Team:
  • You'll serve as a crucial liaison between senior leaders and their teams, building strong partnerships across the organization.
  
  Typical Task Breakdown:
  • Manage multiple complex executive calendars and high-stakes scheduling requirements
  • Track and drive completion of key deliverables, ensuring proactive follow-up on pending items
  • Partner with leaders to understand priorities and implement processes that enhance organizational effectiveness
  • Manage group logistics and workspace planning, including team moves and reconfigurations
  • Coordinate complex domestic and international travel arrangements
  • Process and file expense reports while ensuring compliance with company policies
  • Plan and execute team activities and events that strengthen team culture
  • Build and maintain strong relationships with stakeholders across all organizational levels
  • Anticipate and proactively address executive and team needs
  • Handle confidential information with the highest level of discretion
  • Drive continuous improvement initiatives within the administrative function
  • Create and maintain documentation for key processes and procedures
  • Having fun at work and helping others do the same
  
  Compelling Story & Candidate Value Proposition
  What makes this role interesting / Selling Points:
  • This position offers meaningful impact through supporting unit's critical infrastructure operations while collaborating with talented professionals across the organization.
  
  Candidate Requirements
  Degrees / Certs and/or Experience Required:
  • The ideal candidate demonstrates excellent communication abilities and can work effectively with diverse teams.
  • We value candidates who show genuine curiosity, are dedicated to creative problem-solving, and can maintain strong attention to detail without requiring perfection.
  • Complex Calendaring Required as will be supporting 2 very busy Executives
  • Travel and Expense Management experience (nice to have)
  • Space Management experience (nice to have)
  • Very Strong skills in Outlook and Microsoft Products / M365
  
  Top 3 must-have hard skills
  1 4-6 YR Experience in Complex Calendaring
  2 Very Strong skills in Outlook and Microsoft Products / M365
  3 1-2 YR Experience in Space Management
  
  

• About the company

  Founded in 2002, TalentBurst is the national leader staffing supplier to large MSP contingent workforce programs. Through our 4 delivery centers in Boston, San Francisco, Miami and Gurgaon, India we support 90 Fortune 500 customers every week filling I...

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