ABOUT GRAND LIVING

Grand Living is changing the way generations embrace life and is quickly becoming an iconic brand in senior hospitality. What began as a vision to create distinctive senior living communities has evolved into a collection of remarkable residences, offering luxury-inspired amenities and extraordinary service to residents and guests. Our communities include gracious apartments, stunning décor and design excellence at every turn, but from the moment you are greeted, you'll experience something far more luxurious than the architecture: our people. Their unparalleled commitment to personal service in every engagement is at the very heart of what we do.

ABOUT THE POSITION

The Executive Assistant is a critical role within the organization, providing comprehensive administrative support for the executive leadership office via direct support of the President. This position requires a highly organized, detail-oriented individual with exceptional communication and interpersonal skills. The ideal candidate will be proactive, resourceful, and able to handle multiple priorities and assignments with ease and polish.

KEY RESPONSIBILITIES

Executive Support:

• Manage calendars, schedule meetings, and coordinate travel arrangements for the President and COO.
• Prepare and edit correspondence, presentations, and reports.
• Handle incoming and outgoing calls and emails.
• Coordinate and attend meetings, taking detailed notes and following up on action items.

Operations Analysis:

• Assist in gathering and analyzing data related to operational performance.
• Prepare reports and presentations summarizing key findings.
• Identify areas for improvement and recommend strategies for optimization.

Meeting/Event Planning and Coordination:

• Coordinate and execute special events, conferences, and meetings.
• Manage budgets, vendor relationships, and logistics.
• Ensure success by overseeing all aspects of planning and execution.

Special Projects:

• Support the President and COO on various special projects as needed.
• Conduct research and gather information.
• Assist in drafting proposals and presentations.

Administrative Tasks:

• Maintain filing systems and records.
• Order supplies and equipment.
• Manage expense reports and reimbursements.

QUALIFICATIONS

• Bachelor's degree or equivalent experience.
• Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Experience in the hospitality or senior living industry is preferred.

Desired Skills:

• Experience with project management tools.
• Knowledge of data analysis and reporting tools.
• Ability to handle confidential information with discretion.

BENEFITS

For the Executive Assistant position, we offer competitive compensation and a full benefits package for full-time employees including 1) a generous Paid Time Off (PTO) program offering 120 hours of PTO in the first year, increasing to 160 hours in the second year, and continuing to build with length of service; 2) affordable insurance options for medical, dental, vision and more; 3) a 401(k) with a 4% company match on a 5% contribution, 4) automatic life insurance and AD&D coverage for all team members with a robust employee assistance program (EAP).

PTO is earned at lesser rates for part-time staff. Grand Living is a high-end upscale environment including exquisite cuisine and free employee meals (must meet eligibility requirements), Grand Spa & Fitness facilities available for use at designated times.

EQUAL EMPLOYMENT OPPORTUNITY

At Grand Living, our motto is "Your Life. Uniquely Embraced." We are proud to be an equal opportunity employer, committed to creating an inclusive and supportive environment for all, where our differences aren't just accepted, but celebrated.

Qualifications

Education

Preferred

Bachelors

Experience

Required

Behaviors

Required

Team Player : Works well as a member of a group

Loyal : Shows firm and constant support to a cause

Detail Oriented : Capable of carrying out a given task with all details necessary to get the task done well

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.