Job Title

Job Description Summary

Job Description

Key responsibilities:

• Provide detailed and high level calendar management for to ensure requests and queries are quickly and efficiently dealt with.
• Acting as an international gatekeeper to maximise their time and efficiency and ensure service Line Heads are well prepared for meetings as required.
• Pro-actively organising client and internal meetings and resolving clashes across multiple time zones.
• Liaising with clients, stakeholders and other internal and external PA’s.
• Manage, organise and research domestic and international travel and hotel requirements.
• Submission of corporate card and personal expenses through HR system Workday.
• Responsible for co-ordination, agenda setting and minute taking for internal meetings.
• Ensure internal/external meeting rooms are booked for all meetings.
• Format client and internal presentations, documents, letters and correspondence when required.
• Providing administrative support to the teams where necessary.
• Liaison with different service lines, stakeholders and other areas of the business to facilitate the overall success of projects and requests.
• Support project work as required.

Knowledge & Experience:

• Highly proficient in all Microsoft programmes including MS Word, PowerPoint, Excel, Outlook and Teams.
• Must be able to multi-task and manage multiple priorities.
• Client relationship management skills.
• Excellent business English both written and oral
• Outstanding attention to detail is essential.
• Demonstrable Executive PA experience.
• Experience working in the property sector or financial or professional services firm an advantage

Skills & Personal Qualities:

• Exceptional organisation and time management skills.
• Flexible approach to meet the demands of an Executive level’s schedule.
• A strong team player who is self-motivated, uses own initiative and works well under pressure.
• Personable, adaptable and able to build relationships across the business and externally in order to represent their executive.

This is a fantastic opportunity to join an industry leading company, supporting some brilliant stakeholders who drive important and pivotal decision making across the business.