• Job Description

  Req#: 34170

  Date Posted: 10/02/2023
  Req ID: 34170
  Faculty/Division: UofT Mississauga
  Department: UTM:Ofc of the Vice President & Principal
  Campus: University of Toronto Mississauga (UTM)

  Description:

  U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region—is one of the world’s great catalysts of human potential.
  Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning and discovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.
  This work all comes together on a spectacularly green campus, alongside the Missinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those who want to learn more about us and to be part of what we do .

  Under the direction of the Directors of Equity, Diversity and Inclusion (EDI) and Indigenous Initiatives (II), the Executive Assistant provides a high level of confidential administrative support to the Equity, Diversity, and Inclusion Office (EDIO) and Office of Indigenous Initiatives (OII) at UTM. Responsibilities include being the first point of contact for the Directors, receiving and directing inquiries in person, via email and on the phone, in addition to providing project and logistical support. The incumbent is responsible for managing calendars for the Directors, maintaining a system of operational records, generating routine reports and materials, tracking financials for the EDIO and OII including government grants.

  
  The Executive Assistant will also be responsible for managing the Offices and is expected to work with limited direction, executing a significant amount of judgement, tact, diplomacy, confidentiality, and discretion in all aspects of the role. The incumbent must maintain an in-depth understanding of the priorities of the Offices of Equity, Diversity, and Inclusion and Indigenous Initiatives and must present respectfully by interacting knowledgeably and courteously with a variety of individuals including senior administrators, faculty, staff, students, librarians, Elders/Knowledge Keepers, and community members who come into contact with the EDIO and OII.

  
  The incumbent works in a complex environment that requires a high degree of sensitivity, responsiveness, and a need to maintain absolute confidentiality. The incumbent must be a highly motivated and flexible individual who enjoys the challenge of working in a dynamic, fast-paced environment.

  QUALIFICATIONS REQUIRED

  Education:

  Post-secondary degree/diploma or an equivalent combination of education and experience.

  Experience:

  Minimum four (4) years of progressively responsible experience in a senior secretarial or administrative position required, preferably within a post-secondary or government environment. Prior experience working in Indigenous communities (urban, rural, on-reserve). Demonstrated senior secretarial skills/ability in a dynamic senior administrative office. Knowledge of University of Toronto procedures and protocols is an asset. Experience working with Knowledge Keepers is an asset. Experience planning and coordinating events and conferences is strongly preferred.

  Skills:

  Proficiency with MS Office (including Outlook, Word, Powerpoint) and with Office 365; experience with Excel software an asset. Familiarity with systems such as FIS, HRIS, USource, Drupal/website content management systems are strongly preferred.

  Other:

  Strong knowledge of equity, diversity, inclusion, and/or Indigenous education and services offered within post-secondary. Superior oral and written communication, interpersonal, analytical, decision-making and organizational skills. Demonstrated ability to write clear and concise correspondence. Strong customer-service orientation. Demonstrated initiative, accuracy and meticulous attention to detail. Demonstrated judgment, tact, discretion and ability to handle complex matters of a sensitive and confidential nature. Ability to organize a heavy and fluctuating workload in a changing environment. Ability to work under pressure and to meet deadlines. Ability to interpret significant amounts of information and organize it appropriately. Ability to work effectively and professionally, both independently and within a team environment. Ability to communicate effectively and professionally within a team environment and with a wide range of individuals across all levels of the University.

  Please note: This is a term position until April 2025.

  Hybrid Schedule

  This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

  Lived Experience Statement
  Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

  This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

  Closing Date: 10/12/2023,11:59PM ET
  Employee Group: Salaried
  Appointment Type: Budget - Term
  Schedule: Full-Time
  Pay Scale Group & Hiring Zone: C2 -- Hiring Zone: $64,804 - $82,949-- Broadband Salary Range: $64,804 - $101,093
  Job Category: Administrative / Managerial

• About the company

  The University of Toronto is a public research university in Toronto, Ontario, Canada, located on the grounds that surround Queen's Park.

Notice