• Job Description

  Req#: 5088

  Overview

  We are currently seeking an Administrative Assistant to provide administrative support to the General Counsel as well as the rest of the legal/contracts team.

  Responsibilities

  • Processes department invoices and manages budget coding of expenses.
  • Helps with copyright registrations and other departmental projects.
  • Provides administrative support to department head – answers phones and takes messages, schedules meetings and conference calls, photocopies and files documents, etc.
  • Creates and maintains database that tracks claims and litigation against HarperCollins, including their related expenses.
  • Coordinates travel arrangements.
  • Helps administer compliance trainings.
  • Creates expense reports.
  • Scans and files documents for Contracts department.
  • Schedules meetings, maintains files and calendars, and takes minutes at departmental meetings.
  • Develops and executes departmental projects as needed.
  • Provides support to department: routes calls, orders supplies, sorts mail, maintains files, etc.

  Qualifications

  • 4-year college degree or equivalent work experience
  • Prior administrative/legal experience required
  • Ability to communicate effectively with all levels of management
  • Strong organizational skills and attention to detail
  • Ability to exercise professionalism, poise and tact in all verbal and written correspondence
  • Strong sense of confidentiality
  • Strong time management skills
  • Ability to set priorities under pressure
  • Excellent written and oral communication skills
  • Willingness to take initiative and to complete projects independently
  • Proficient knowledge of MS Office, Office 365 and facility with variety of applications within Windows and basic IT troubleshooting.
  • Familiarity with AI a plus.
  • An interest in book publishing strongly preferred

  HarperCollins Publishers is a company full of people who are passionate about books. When you apply for a position, we want to know why you want to work here, and why you are interested in the job. That’s why cover letters are strongly preferred.

  The salary range for this position is $65,000-$80,000. We recognize that attracting the best talent is key to our strategy and success as a company. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates. The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, technical and communication skills, and other factors that may prove relevant during the interview process.

  In addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce.

  HarperCollins Publishers is an equal opportunity employer.

• About the company

  HarperCollins Publishers LLC is one of the world's largest publishing companies and is one of the Big Five English-language publishing companies, alongside Penguin Random House, Simon & Schuster, Hachette, and Macmillan.

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