• Job Description

  Req#: 25000258

  Job Description:

  At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being a diverse and inclusive workplace, attracting and developing exceptional talent, supporting our teammates’ physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

  Job Description:
  This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

  Job Specific responsibilities:

  • Supports executives and provides indirect support for the executive’s staff
  • Performs diverse, advanced and confidential administrative support, robust scheduling for high-level executive meetings, includes creation of agendas and material preparation
  • Relieves management of administrative details; gathers, compiles and reports information
  • Typically manages different and conflicting objectives, projects or activities at once
  • Coordinates schedules for executive to maximize time and create efficiencies
  • Assists with on-boarding of employees and contractors as well as coordinating employee events
  • Responsible for contact and exposure to sensitive information and must use considerable tact, diplomacy and judgment • Manage all travel planning and expenses

  Responsibilities:

  • Communicates with executives and line management to gather and convey relevant information
  • Answers manager's phone line, documenting accurate messages and handling calls with appropriate judgment
  • Manages the calendar of multiple stakeholders proactively, effectively resolving conflicts that arise in a professional manner
  • Manages all travel planning and expenses, coordinating schedules for executive to maximize time and create efficiencies
  • Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
  • Liaises with outside groups to coordinate events where the executive is a corporate chair, director, or committee member
  • Engages in high-level client contact and supports conversations related to sensitive information, utilizing considerable diplomacy and judgment

  Required Qualifications:

  • Minimum 5 years administration / business support experience
  • Ability to multi-task, self-starter requires minimum supervision
  • Ability to proactively look for potential conflicts or issues and resolve
  • Strong attention to detail
  • Ability to prioritize and work well under pressure
  • Ability to obtain information in a timely and efficient manner
  • Strong comprehension, listening, verbal and written communication skills
  • Strong analytical and problem-solving skills
  • Ability to navigate in a constantly changing environment and under tight deadlines with high level of accuracy
  • Proven relationship skills and ability to work with a variety of constituent groups
  • Ability to interface with Senior Executives and executive assistants
  • Ability to maintain and manage confidential information
  • Proficiency in calendar management for multiple leaders
  • Proficiency with Microsoft Office (PowerPoint, Word, Excel, Outlook)

  Desired Qualifications:

  • BS/BA
  • Visio skills a plus
  • Proficiency in Concur & Ariba systems
  • Proficiency in internal technology ordering systems

  Skills:

  • Administrative Services
  • Attention to Detail
  • Customer and Client Focus
  • Planning
  • Prioritization
  • Adaptability
  • Collaboration
  • Event Planning
  • Problem Solving
  • Research
  • Facilities Management
  • Office Administration
  • Oral Communications
  • Recording/Organizing Information
  • Written Communications

  Shift:

  1st shift (United States of America)

  Hours Per Week:

  40

  Pay Transparency details

  US - NY - New York - 1114 Avenue Of The Americas - Grace (NY1544)

  Pay and benefits information

  Pay range

  $32.00 - $60.00 hourly pay, offers to be determined based on experience, education and skill set.

  Predictable pay

  This role is compensated with a base salary and is not incentive eligible.

  Benefits

  This role is currently benefits eligible. We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.

• About the company

  Bank of America is one of the world's largest financial institutions, serving individuals, small- and middle-market businesses and large corporations with a full range of banking, investing, asset management and other financial and risk management products and services.

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