ABOUT THE JOB

The Executive Assistant at Everside Health will perform a variety of executive administrative and support duties for the business office and leadership team. The incumbent must be entrepreneurial in spirit, thrive in an environment that is mission-driven, results-driven and community oriented. This individual must have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Provide administrative support that may include but not be limited to:
  • Schedule, organize, and/or coordinate meetings, events, interviews, appointments, professional and personal travel arrangements, conferences, and other activities as requested.
  • Proactively prepare, reconcile, track, and submit expense reports on a weekly basis.
  • Compose and edit correspondence and memos from written and verbal direction.
  • Prepare, transcribe, compose, type, edit, and distribute agendas and minutes of meetings as needed or requested.
• Interact, communicate, and coordinate with board members with the highest level of attention to detail, timeliness, and professionalism.
• Respond confidently, courteously, knowledgeably, and professionally to internal and external phone calls and office visitors, exhibiting a “can do” customer service attitude.
• Host the Operations Team for in-person meetings including room set up, A/V coordination, meals, coffee, and other requirements that may arise to ensure a welcome, inviting, efficient, and effective gathering.
• Handle special projects and/or department specific assignments on an as needed and sometimes urgent basis.
• Consistent, regular, punctual attendance as scheduled is an essential responsibility of this position. Work will be in the office and remote, as directed.
• Know, understand, and follow teammate guidelines, employment policies, and department or company procedures.
• Manage all information with absolute confidentiality.

QUALIFICATIONS

Bachelor’s degree in business or related field or equivalent combination of education and experience. Minimum of five (5) years’ experience supporting C-level executives required. Advanced computer skills and proficiency in MS Word, Excel, PowerPoint, and Outlook required.

DESIRED ATTRIBUTES

• Exceptional time management skills and ability to work independently, handle multiple priorities with shifting time frames, and meet deadlines; self-starter with high degree of initiative, urgency, and follow through
• Demonstrated ability to prioritize multiple, possibly conflicting priorities and projects with flexibility; ability to adapt to a changing work environment and responsibilities
• Excellent organizational skills with superior attention to detail
• Ability to learn new processes quickly
• Sound judgment, troubleshooting, and problem resolution skills
• Self-motivated and self-directed; able and willing to take initiative while seeking guidance as appropriate from manager

Pay Range: $90,000 - $105,000/yr

The actual offer may vary dependent upon geographic location and the candidate’s years of experience and/or skill level.

Everside Benefits Summary

We believe in empowering teammates to do their best work and build better healthcare. Below are some of our benefit offerings. Eligibility is based on 24/hr week.

• Health and Well-Being: Free Everside membership for in person and virtual care, employer paid life and disability insurance, and choice in medical/dental plans, vision, employer funded HSA, FSA, and voluntary illness, accident and hospitalization plans. Benefits are effective on the first of the month following date of hire.
• Financial Support: Competitive compensation, 401k match, access to financial coaching through our Employee Assistance Program
• Lifestyle: Paid time off for vacation, sick leave, and more, holiday schedule

Learn more at https://www.eversidehealth.com/careers/