• Job Description

  Req#: 11262

  DISCOVER A BRIGHTER FUTURE:

  At South32, we’re meeting the challenge of enabling a sustainable future through our focus on responsibly producing commodities critical for a low-carbon world.

  As a collaborative, caring and inclusive company, there’s no better place to make a genuine difference. Together we’re making a positive, global impact that has the potential to change lives.

  Whatever career path you choose, we’ll support you every step of the way to learn, grow and succeed. So, join us, step towards a brighter future and leave your legacy.

  ABOUT HILLSIDE:

  Our Hillside Aluminium smelter in Richards Bay produces high-quality, primary aluminium for the domestic and export markets.

  WHAT SOUTH32 OFFER:

  Annual short-term incentive bonus that recognizes both your individual performance and the overall success of the business.

  Eligible employees will receive an employer contribution towards the company-elected retirement fund.

  South 32 will support assistance for part-time studies aligned to role requirements and business needs at accredited institutions to eligible employees.

  ABOUT THE ROLE:

  This role is a permanent full-time position.

  As an Executive Assistant , you will be responsible for providing professional secretarial and administrative support to the Vice President Operations.

  Other key responsibilities include, but aren’t limited to:

  • Diary / calendar management - screen all requests for appointments with the Vice President Operations, advise on availability and arrange venues;

  • Organizing in-person or virtual meetings. This includes coordinating availabilities regularly with other Executive schedules across the organization;

  • Administration - Performing highly confidential administrative tasks. Maintain office equipment and supplies, budgets and other administrative duties as required;

  • Arrange business travel (domestic & International), visa applications, and administer related expense management;

  • Arrange social / team building activities i.e., venue, catering and required activities – input of purchase requisitions and payment follow-up.;

  • Receive executive internal & external visitors, formulating itinerary, arranging of personal protective clothing/equipment and refreshments according to agreed procedures;

  • Coordinate and organize business meetings, conferences, including, meeting room bookings;

  • Planning and executing companywide roadshows and events;

  • Inform managers on matters within the department, especially after absence from the office;

  • Maintain professional telephone skills, etiquette, and company image.

  ABOUT YOU:

  You will have experience and demonstrate capability in the following:

  • Must have a minimum of 8 years’ secretarial experience;

  • Computer literacy in MS Office (Excel/Word/PowerPoint) is essential;

  • Knowledge of 1SAP R/2 would be advantageous;

  • Ability to thrive in a fast-paced deadline driven environment while maintaining composure under pressure.

  Qualifications for this role are:

  • Secretarial National Diploma.

  •

  South32 is committed to building and maintaining an inclusive and diverse workforce that reflects the communities in which we operate. We provide a recruitment process that is fair, equitable and accessible for all and we encourage candidates from all backgrounds to apply.

  Please apply online by entering the preferred position reference number on our website http://careers.south32.net

  This advertisement will close on 10 June 2024.

• About the company

  South32 is a mining and metals company headquartered in Perth, Western Australia.

Notice