• Job Description

  Req#: 4712103

  See NOTE(S) below for future wage increases and/or additional compensation opportunities.

  
  Executive Assistant positions perform secretarial duties for City of San Diego Department Directors and other City executives; arrange meetings, appointments, and itineraries; take and type minutes of meetings; compose and edit routine correspondence and assemble statistical reports; proofread complex correspondence and reports; provide information and interpret administrative policies and procedures for government officials, City Council, commission members, community organizations, and the public; may supervise clerical subordinates; make travel arrangements and reservations for business travel and conference attendance; manage budget and financial matters; and perform other duties as assigned.
  
  NOTES:

  • Employees in job classifications represented by Municipal Employees Association (MEA) are scheduled to receive the following general wage increases:
    • 2% effective 1/1/25
    • 5% effective 7/1/25
  • Eligible benefitted employees originally hired on or after July 10, 2021, will be automatically enrolled in the San Diego City Employees Retirement System (SDCERS).
  • Executive Assistant positions may be required to work overtime occasionally.

  You must meet the following requirements on the date you apply, unless otherwise indicated.
  
  EXPERIENCE : Three years of full-time clerical experience which MUST include a minimum of one year of full-time experience as a personal or private secretary/assistant.
  
  NOTES:

  • Successful completion of a formalized (classroom) clerical training program consisting of a minimum of 520 hours of training, specifically in clerical or office procedures, may be substituted for one year of the required clerical experience, but cannot be substituted for the personal or private secretarial/assistant experience.
  • An Associate's Degree in Office Education-Secretarial or a closely related program may be substituted for two years of the required clerical experience, but cannot be substituted for the personal or private secretarial/assistant experience.
  • City of San Diego employees using Out-of-Class Assignment (OCA) experience to qualify must submit written documentation signed by their appointing authority or payroll specialist, detailing the work performed, dates, and total number of qualifying OCA hours. OCA experience without the required documentation will NOT be considered.
  • The ability to type at a corrected speed of 50 words per minute on a computer keyboard is required.

  HIGHLY DESIRABLE :

  • Experience as a secretary/assistant for a board/commission president, chief executive officer, elected official, director, or similar executive.
  • Lead/supervisory experience.
  • High level of proficiency in Adobe Acrobat and Microsoft Office applications including Word, Excel, Access, Power Point, and Outlook.
  • Skilled in written and oral communication.
  • Skilled in organizing digital information, office supplies, files and equipment, including audio, visual projectors, and computers regardless of operating system.

  
  

  REQUIRED DOCUMENTS (MUST SUBMIT WITH APPLICATION) :

  • Proof of clerical training program completion, if utilized to meet the minimum requirements.
  • Proof of degree, if utilized to meet the minimum requirements.
  • For City of San Diego employees, proof of Out-of-Class Assignment (OCA), if utilized to meet the minimum requirements.

  Required documents should be attached electronically to your application. If you are unable to attach at the time of application submittal, you must submit them as soon as possible via fax: (619) 533-3337; or to the Employment Information Center: City of San Diego Personnel Department, 1200 Third Avenue - Suite 300, San Diego, CA 92101. Include your name and the title of the position for which you are applying.

  Please ensure all information is complete and accurate as the responses you provide on the supplemental questions will be reviewed using an automated evaluation system. If you are successful in this initial screening process, your application will be reviewed for applicable education, experience, and/or training to ensure all minimum requirements have been met. Successful candidates will be placed on a list which will be used to fill position vacancies during the next six months (180 days). For each vacancy, only those candidates with the most appropriate qualifications will be contacted by the hiring department for an interview.

  PRE-EMPLOYMENT REQUIREMENTS : Employment offers are conditional pending the results of all screening processes applicable to this position, which may include the following: confirmation of citizenship or legal right to work in the United States; completion of a pre-employment medical review and exam (which may include drug and alcohol testing); reference checks; and fingerprinting. Fingerprints will be submitted to the Federal Bureau of Investigation and the California Department of Justice for a conviction record report. Certain positions may require additional screening processes, including a polygraph examination and/or background investigation. All screening processes must be successfully completed before employment begins. A positive test result for alcohol, cannabis/marijuana, illegal drugs, or inadequately explained prescription drugs, or misrepresentation, falsification, or omission of pertinent facts in any step of the screening or selection process, may constitute cause for disqualification or termination of employment. Nothing in this job posting constitutes an express or implied contract for employment with the City of San Diego. Candidates must notify the Personnel Department of any change in their name, mailing address, email address, or phone number, otherwise they may miss employment opportunities.

  Rev. 8 – November 8, 2024 (New Recruitment Date)

• About the company

  San Diego is a city in the US state of California on the coast of the Pacific Ocean and immediately adjacent to the Mexican border.

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