• Job Description

  Req#: 32439617410

  Join The Redford Center as our Executive Assistant and play a pivotal role in advancing our mission by supporting the Executive Director and development team. If you're tech-savvy, highly organized, proactive, and passionate about systems, relationship building, and creating meaningful impact, this is your chance to contribute to a nonprofit dedicated to harnessing impact storytelling for environmental solutions.

  About the Position

  As the Executive Assistant, you will support the Executive Director's daily activities, ensuring focus on strategic priorities while maintaining connections with donors, board members, filmmakers, staff, and stakeholders. You will also provide administrative support to the development team, assisting with outreach, events, meetings, and relationship management. Your proactive and collaborative approach will help track priorities, manage multiple assignments, and represent The Redford Center's mission, vision, and values efficiently.

  Schedule :

  Monday-Friday 9am to 5pm (occasional evenings and weekends)

  Location :

  Hybrid (Minimum 2 days in our office in Presidio, San Francisco, CA)

  You'll be a great fit if you are :

  • Detail-oriented: excel at proofreading, following through, and task completion.
  • Systems Expert: skilled in creating, improving, and utilizing organizational systems.
  • Tech-Savvy: proficient with Office 365 for Mac, Google Suite, Zoom, Asana, Hubspot, Airtable, Canva, LinkedIn, Mailchimp, and Adobe PDF Pro, with quick learning ability for new software.
  • Experienced: at least 3 years in an administrative or support role, preferably in a nonprofit.
  • Strong Communicator: excellent written and verbal skills in English, adept at correspondence and presentations.
  • Relationship Builder: capable of fostering relationships internally and externally.
  • Confidential & Adaptable: maintains confidentiality, exercises sound judgment, and navigates ambiguity with creative solutions.
  • Proactive Multi-Tasker: manages multiple priorities and projects in a fast-paced environment.

  What You'll Do

  Support our Executive Director :

  • Manage calendar, correspondence, meetings, travel, and event planning.
  • Assist with VIP relationships, including drafting communications and updating contacts.
  • Conduct research, create presentations, talking points, and communication tools.
  • Ensure efficient functioning of the ED's office technology.

  Help Us Plan Great Meetings & Events :

  • Organize meetings, coordinate logistics, materials, and follow-up.
  • Support special projects, learning sessions, and team-building activities.

  Assist the Development Department's Operations :

  • Enter gifts, track touchpoints, and update donor information.
  • Gather data, prepare research summaries, prospect lists, and meeting briefs.
  • Draft and send donor communications.
  • Support development projects, events, mailings, and appeals.

  Support the Team :

  • Maintain office operations in San Francisco, including mail, supplies, and premises management.
  • Maintain contact databases, track event attendance, and generate reports.

  Support our Mission and Values :

  • Implement strategic plans and promote organizational values around justice, equity, and environmental impact.
  • Engage in continuous learning through events, resources, and professional development.

  All candidates must :

  • Work legally in the U.S. and maintain proper work authorization.
  • Reside in the California Bay Area.
  • Have previous experience as an executive assistant or similar role.

  Physical requirements include :

  • Specific vision abilities, including close vision and focus adjustment.
  • Extended periods at a computer.
  • Ability to lift up to 35 lbs for event support.
  • Occasional evening and weekend work.
  • Ability to pass a background check.

  Additional Details

  Benefits : Flexible schedule, generous paid time off, monthly phone/internet stipend, professional development allowance, comprehensive health benefits, dental and vision insurance, and a 403b retirement plan with employer contribution after six months.

  Equal Employment Opportunity Policy

  We are committed to diversity, equity, and inclusion. We encourage applications from all backgrounds, especially Black, Indigenous, People of Color, and LGBTQ+ candidates.

  About Us :

  Founded in 2005 by Robert Redford and James Redford, The Redford Center promotes environmental solutions through impactful storytelling and filmmaking, fostering action and supporting grassroots efforts. More at www.redfordcenter.org

  The pay range for this role is $75,000 - $80,000 USD per year in San Francisco.

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• About the company

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