California Jobs

Executive Assistant


Pay$100000.00 / year
LocationSan Jose/California
Employment typeFull-Time

This job is now closed

  • Job Description

      Req#: 32748279807

      This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

      Base pay range

      $100,000.00/yr - $100,000.00/yr

      Direct message the job poster from Ultimate Staffing

      Business Solutions Manager at Ultimate Staffing

      Key Responsibilities:

      • Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.

      • Screen and direct incoming calls, emails, and correspondence; prioritize matters that require executive attention.

      • Prepare and edit documents, reports, presentations, and other materials.

      • Coordinate internal and external meetings, including agendas, logistics, and follow-ups.

      • Handle confidential documents and maintain confidentiality of sensitive information.

      • Serve as a liaison between executives and other staff, clients, or external partners.

      • Assist in the preparation of expense reports, budgets, and departmental records.

      • Manage office systems, supplies, and administrative workflows as needed.

      • Perform general administrative duties such as filing, photocopying, and data entry.

      • Support project management and assist in tracking deadlines and deliverables.

      Desired Skills and Experience

      Qualifications:
      Bachelor's degree preferred; associate degree or equivalent experience acceptable.

      3-5 years of experience in an executive or administrative support role.

      Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.

      Excellent verbal and written communication skills.

      Strong organizational skills and attention to detail.

      Ability to work independently and manage multiple priorities.

      High level of discretion and professionalism.

      All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

      Seniority level

      • Seniority level

        Mid-Senior level

      Employment type

      • Employment type

        Full-time

      Job function

      • Job function

        Human Resources
      • Industries

        Manufacturing

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  • About the company

Notice

Talentify is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Talentify provides reasonable accommodations to qualified applicants with disabilities, including disabled veterans. Request assistance at accessibility@talentify.io or 407-000-0000.

Federal law requires every new hire to complete Form I-9 and present proof of identity and U.S. work eligibility.

An Automated Employment Decision Tool (AEDT) will score your job-related skills and responses. Bias-audit & data-use details: www.talentify.io/bias-audit-report. NYC applicants may request an alternative process or accommodation at aedt@talentify.io or 407-000-0000.