• Job Description

  Req#: EXECU002083

  About Us

  Truebeck Construction is an industry-leading General Contractor serving Fortune 100 companies throughout the West Coast. Founded in the Bay Area, Truebeck has grown to four offices in California and Oregon. With annual revenue exceeding $1B, Truebeck is one of the top General Contractors in each of the markets we serve. Truebeck provides best-in-class services and builds award-winning projects in the commercial, healthcare, life science, mission critical, education, multi-family, and interiors sectors. Truebeck has developed an impressive portfolio of projects—for prominent companies like Apple, Bloomberg, Meta, Uber, Genentech, and Gilead—and has a long history of consistent growth and profitability.

  Our Culture

  At Truebeck, a core value is: business and life are all about people. In the office and on the job site, we put people first. Truebeck is consistently ranked as one of the Best Places to Work by local Business Journals, and year after year, we win Excellence in Safety Awards. Our culture is caring, and you’ll see this shine through in employee benefits and opportunities for growth and advancement. We also give back to our community in meaningful ways, and you’ll feel proud to work for a firm that has received the highest recognition as a Top Corporate Philanthropist.

  The Opportunity

  We’re looking for a highly organized and proactive Executive Assistant to support our CFO, VP of HR, and Legal Team. This is a fast-paced team and the EA plays a critical role in helping it run. The ideal candidate will be proactive, work without boundaries, and bring a blend of professionalism, enthusiasm, and flexibility to the role. The successful candidate will be relationship-oriented and understand the value in building relationships not only with our executives, but all Truebeck team members.

  ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Manage complex calendars across multiple departments; coordinate meetings, calls, and internal/external appointments.
  • Coordinate travel, including flights, accommodation, and transportation.
  • Draft, proofread, and format internal documents, reports, and presentations.
  • Support organization and tracking of legal documents, HR policies, and contracts.
  • Handle highly confidential information with discretion.
  • Coordinate logistics for executive meetings, including agendas, materials, and follow-up actions.
  • Serve as a communication bridge between executives and internal/external stakeholders.
  • Provide general administrative support as needed across Finance, HR, and Legal teams.

  KNOWLEDGE, EDUCATION, AND EXPERIENCE

  • 5+ years of experience supporting senior executives or cross-functional leadership teams.
  • Demonstrated experience managing complex calendars, travel logistics, and expense processing.
  • Strong written and verbal communication skills.
  • Highly organized, detail-oriented, and able to multitask with ease.
  • Professionalism and discretion in handling sensitive and confidential information.
  • Proficiency with Microsoft Office Suite and common calendaring/expense tools (e.g., Outlook, Concur, Expensify, etc.)
  • Previous experience as a paralegal, legal administrator, or in supporting legal, HR, or finance teams is a plus.

  Who You Are

  • A self-starter who thrives in a fast-paced environment.
  • Service-oriented and solutions-driven with a positive, can-do attitude.
  • Comfortable supporting multiple leaders and adjusting to evolving priorities.

  Range of base pay is $100,000-$130,000.

  Truebeck Construction is an equal opportunity employer. We celebrate differences and are committed to creating a diverse and inclusive environment for all employees.

  Physical Demands and Work Environment

  The incumbent is required to work at the main San Mateo office and typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the workday. The employee is regularly required to be in a stationary position, communicate, or convey; frequently required to operate or position, and to be in a stationary position, move, reach, bend or transport up to 20 pounds.

  Attention Staffing Agencies:

  Please note that we do not wish to receive unsolicited resumes from third-party recruiters or staffing agencies. Any resumes submitted in the absence of a signed agreement will become the property of Truebeck Construction and no fee will be paid should the candidate be hired by Truebeck Construction or our affiliates. We only accept resumes directly from candidates who have applied through our official application process.

  Equal Opportunity Employer
  This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

• About the company

  Truebeck Construction is focused on quality and experience, and specialized in preconstruction and technical building. We employ progressive estimating and building methods to help businesses and innovators across industries achieve their visions.

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