• Job Description

  Req#: 9035

  Build the future, spark innovation and align your career with purpose.

  McKinstry is innovating the waste and climate harm out of the built environment and creating lasting impact. Together, we’re building a thriving planet.

  Buildings are a leading contributor to the climate crisis, generating nearly 40% of total global energy-related carbon emissions. We’re making a lasting impact on our industry and within our communities by addressing the climate, affordability and equity crises through:

  • renewables and energy services
  • engineering and design
  • construction and facility services

  To get where we’re going, we need big thinkers, problem solvers and collaborative mindsets. Does that sound like you?

  The Opportunity with McKinstry

  We are hiring an Executive Assistant to support an executive leader in Seattle, WA. We’re looking for someone with impeccable attention to detail and strong organizational skills who enjoys working in a fast-paced, purpose-driven, and growing organization. You will manage complex and rapidly changing executive schedules (Outlook) which requires flexibility and a high level of confidentiality, discretion, and professionalism. This role works closely with other internal and external stakeholders providing direct support to an executive leader with day-to-day support for meetings and events, programs, external communications, and special projects. The role also supports administration of the McKinstry Charitable Foundation, coordinating with grantees, managing records, capturing meeting notes, keeping the books, and tracking program progress.

  To be successful in this role, you need to be self-motivated, anticipate needs, and have exceptional follow-through. The ideal candidate will have proven customer service skills, be proficient with technology and enjoy solving problems. You will be relied upon to understand business priorities and play a key role in supporting and advancing department processes and maintaining alignment with the organization’s enterprise priorities. Additionally, some responsibilities you will have include:

  • Plan and coordinate meetings and events to include logistics, drafting agendas, setting up meeting sites, compiling presentation slides, ordering catering, communications, etc.
  • Effectively prioritize numerous requests and incoming information, ensuring an appropriate level of urgency is given to each.
  • Plan and manage domestic travel.
  • Assist with reports, projects, and presentations at various times throughout the year. Organize, research, and gather required data as necessary.
  • Manage complex, fast-changing executive-level calendars and scheduling for multiple executives.
  • Maintain work team’s processes and procedures documentation.
  • Support charitable giving records, grantee communications, program documentation, and financial reports.
  • Track and help drive completion of action items and deliverables and follow up on outstanding items.
  • Foster a positive team environment and establish working relationships inside and outside the group.
  • Respond to and resolve issues of varying complexity and ambiguity, requiring research, investigation, and follow-up.
  • Foster and maintain relationships with executives and business leaders across the organization.

  What You Need to Succeed at McKinstry

  • 3-5+ years of experience providing support assistance at executive and C-suite levels.
  • Extensive scheduling management (MS Outlook), material preparation, report generation, contact management, and day-to-day office administration.
  • Strong knowledge of Microsoft Office (Excel, PowerPoint, and Word) and MS Teams, SharePoint, and ZOOM.
  • Hands-on experience with bookkeeping or financial recordkeeping, ideally using QuickBooks or similar accounting software preferred
  • Comfortable handling basic financial operations such as tracking expenses, processing payments, maintaining income records, etc. is preferred
  • Enjoy leveraging technology to gain efficiencies.
  • Experience working in a fast-paced, multi-discipline or multi-location organization.
  • Ability to prioritize, think critically, and solve problems before they arise.
  • Strong organizational, communication, and interpersonal skills; impeccable attention to detail.
  • Project Management experience highly desired.
  • A ‘can-do’ attitude, nothing is too large or too small, willingness to help.

  PeopleFirst Benefits

  When it comes to the basics, we have you covered:

  • Competitive pay
  • 401(k) with employer match and profit-sharing plan
  • Paid time off and holidays
  • Comprehensive medical, prescription, dental, and vision with low or zero deductible options and low out of pocket maximums

  People come first at McKinstry, and we go beyond the basic benefits with:

  • Family formation benefits, including adoption and IVF assistance
  • Up to 16 weeks paid parental leave
  • Transgender inclusive benefits
  • Commuter benefits
  • Pet insurance
  • “Building Good” paid community service time
  • Learning and advancement opportunities via McKinstry University
  • McKinstry Moves onsite gyms or reimbursement for remote workers

  See benefit plan documents for complete details.

  If you’re driven by our vision to build a thriving planet together, McKinstry is the place to build your career.

  The pay range for this position is $64,890 - $105,900 per year; however, base pay offered may vary depending on job-related knowledge, skills, and experience. This is a non-exempt role and will be paid hourly. A bonus may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered. Base pay information is based on market location.

  The McKinstry group of companies are equal opportunity employers. We are committed to providing equal employment opportunities to all employees and qualified applicants without regard to sex, gender identity, sexual orientation, age, race, color, creed, marital status, national origin, disability, veteran status, genetic information or any other basis protected by law. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training. This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.

  McKinstry is a drug-free workplace. Employment is contingent upon successfully passing a pre-employment drug and alcohol test, complying with the requirements of the Immigration Reform and Control Act and a Confidentiality Agreement, in addition to successful outcomes of background and reference checks.

  Applicants for this role will only be considered if they possess current US Work Authorization, and do not require employer-sponsored VISA support to begin or remain in this role.

• About the company

  For the life of your building

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