• Job Description

  Req#: 4389163
  The Seattle Fire Department is seeking a Senior Executive Assistant to support the Fire Chief’s Office. This position will provide complex, confidential, and sensitive executive level support to the Fire Chief.
  
  This position works out of the Seattle Fire Department Headquarters. An in-office schedule which conforms to the Headquarters’ operating hours (Monday-Friday, 8:00AM-4:30PM) is required.
  • Serve as primary professional staff support for the Fire Chief; conduct research and make recommendations on managerial and administrative problems and concerns; and participate in management-level decision making regarding policies, programs, and actions.
  • Organize the Fire Chief’s day-to-day schedule; coordinate meeting and department event logistics; prepare agenda items, materials, and presentations; take meeting minutes.
  • Serve as liaison between the Fire Chief and other division directors; act as departmental representative to other departments, federal, state, and local agencies, and with the public, the Mayor’s Office and with the City Council’s staff.
  • Monitor preparation of the annual budget; review divisional level budget proposals; prepare materials for, attend, and report on budget hearings. Prepare department weekly, monthly, quarterly, and annual reports. Review and report out information from department data and analytics programs.
  • Review all correspondence and requests for information directed to the Fire Chief; distribute correspondence to appropriate divisions for response; track and follow up on correspondence assignments; and prepare memos, correspondence, and reports as necessary.
  • Supervise one Administrative Specialist III; assign tasks and monitor workload; evaluate performance.
  • Implement and manage special projects as needed.
  • Other job duties as assigned.
  Requires four years of experience as an administrative staff assistant, administrative staff analyst, budget analyst or in a related field, and a Bachelor’s degree in business or public administration, or other field related to administrative work (or a combination of education and/or training and/or experience that provides an equivalent background required to perform the work of the class).
  
  Successful candidates will also possess the following skills and qualifications:
  
  • Advanced experience in Microsoft Word, Excel, Power Point, Microsoft One Note and Outlook.
  • Experience in Power BI, Tableau, and other data analytics programs.
  • Proficiency in Adobe Acrobat and Adobe Sign.
  • Excellent writing, editing, and proof-reading skills.
  • Excellent organizational skills with the ability to handle multiple projects simultaneously, and with frequent interruptions.
  • Ability to self-start and work with limited supervision.
  • Excellent communication and customer service skills.
  • Experience working in a paramilitary or public safety environment.
  The full salary range for this position is $49.49 - $57.55 per hour.
  
  
  The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and covered family-members/most employees-plans
  
  The Seattle Fire Department is looking to create a diverse team of hardworking, committed individuals with a passion for public service and who are deeply aligned with our City's values of Race and Social Justice. The City of Seattle is an Equal Opportunity Employer. Applicants are considered for positions without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, disability, marital status, veteran status, gender identity, political ideology, or any other basis prohibited by federal, state, and local laws.

• About the company

  The Seattle City Attorney is a non-partisan elected official in Seattle, Washington whose job is to "prosecute people for misdemeanor offenses, defend the city against lawsuits and gives legal advice to the city".

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