• Job Description

  Req#: JR0000002566

  All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

  Working Title:

  Executive Assistant to the President

  Institution:

  Northland Community and Technical College

  Classification Title:

  Exec 2

  Bargaining Unit / Union:

  217: Commissioner's Plan - Confidential

  City:

  NLND - Thief River Falls CampusEast Grand Forks

  FLSA:

  Non Job Exempt

  Full Time / Part Time:

  Full time

  Employment Condition:

  Classified - Unlimited

  Salary Range:

  $23.34 - $33.18

  Job Description

  The Executive Assistant to the President provides confidential analysis, recommendations and high-level support to the President. This position is responsible for drafting correspondence and written materials for the President, including campus-wide communications. The incumbent in this position handles confidential material, exercises independent discretion when responding to inquiries, manages the creation of the annual master academic and events calendars, and coordinates special projects and campus events. The Executive Assistant exercises a high level of sensitivity and confidentiality in conducting research and possesses exceptional organizational, time-management, and collaboration skills, when carrying out assigned tasks. Provides technical assistance and essential administrative services to the President. Manages the Office of the President, and coordinates its relationship with all other administrative and academic offices within the college and with the external community. In the absence of the President, independently makes decisions, evaluates situations, and directs matters to the appropriate administrator, manager, or staff.

  The Executive Assistant relieves the President (or other Cabinet leaders if needed) of operational and administrative details, performs comprehensive and complex functions that require a thorough knowledge of college policies, procedures and operations. Has a high degree of working knowledge of the organizational structure and policies and procedures of the Minnesota State system office and the College, to carry out the activities, mission, and vision of the college. Also assists the College President in matters that requires a commitment to enterprise collaboration and leadership in the Minnesota State system.

  • Generate and prioritize communication efforts to ensure relationships are established and maintained on behalf of the President
  • Lead, manage, and direct multiple projects from initiation to completion to meet and exceed strategic outcomes/goals.
  • Provide overall confidential office management support to the College President to ensure efficient operation of departments and college as a whole.
  • Provide critical asset management and oversight

  Minimum Qualifications

  Knowledge of:

  • Two-year degree in Marketing, Communications, Business, Liberal Arts and Sciences, Computer Information Systems, or related field and three (3) years of office support experience, communication experience, writing experience -or- equivalent combination of experience and education.
  • Computer and Administrative support skills to efficiently org anize proje cts and tasks; takes ownership to achieve positive results
  • English sufficient to communicate effectively with internal and external customers and write, prepare, and edit reports, letters and presentations, using correct spelling, punctuation, grammar and sentence construction

  Skills in:

  • Ex cellent written and oral communications skills; with the ability to prioritiz e, org aniz e, and complete work assignments efficiently and eff ectively.
  • Possess well -developed interpersonal skills and communication skills to prof essionally address, with poise and diplomac y, sensitive and confidential issues that might arise on a daily basis due to frequent contact with students, parents, faculty, staff, trustees, alumni, community members and other friends of the College.
  • Computer skills in various software such as Word, Ex cel, PowerPoint, Outlook, and Adobe Acrobat sufficient enough to cr eate and manipulate letters and data with the ability to navig ate the web.
  • Ex ceptional org aniz ational and c alendaring skills, detaile d -oriented individual to work in a dynamic workgroup, ability to follow through on tasks until completion, and ability to mana ge several projects.

  Ability to:

  • Maintain strict confidentiality in all matters
  • Perform research and prepare of r eport and supporting materials
  • Independently plan and e x ecute projects from start to finish
  • Multi-task and work under pr essure to prioritize multitude of tasks with frequent interruptions and problem-solving skills to be applied to administrative work at an e x ceptionally proficient leve l
  • Work independently as a member of a team with minimal supervision, and to meet deadlines/handle shifting priorities
  • Function as part of a team. The role r equires collabor ation, fle xibility, accountability, and attention to detail; highly sensitive and confidential information

  Preferred Qualification

  • Bachelor’s Degree in Marketing, Communications, English, Journalism, Computer Information Systems or related field -or- five years of equivalent combination of e xperience supporting e x ecutive level administrators
  • Previous e xperience in higher education
  • Event planning experience

  This position works at both of our locations: East Grand Forks & Thief River Falls.

  Work Shift (Hours / Days of work)

  Days/Monday-Friday

  Telework (Yes/No)

  No

  About

  About Minnesota State

  Northland is a comprehensive two-year community & technical college with campuses in East Grand Forks and Thief River Falls, MN. We are united as one college to increase educational access, support student success, strengthen partnerships, and advance equity in the communities we serve.

  Working together to improve the state we love.

  What do Minnesota's State employees have in common?

  • A sense of purpose in their work
  • Connection with their coworkers and communities
  • Opportunities for personal and professional growth

  Benefits

  As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

  Your benefits may include:

  • Paid vacation and sick leave
  • 12 paid holidays each year
  • Low-cost medical, dental, vision, and prescription drug plans
    • Fertility care, including IVF
    • Diabetes care
    • Dental and orthodontic care for adults and children
  • 6 weeks paid leave for parents of newborn or newly adopted children
  • Pension plan that provides income when you retire (after working at least three years)
  • Employer paid life insurance to provide support for your family in the event of death
  • Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
  • Tax-free expense accounts for health, dental, and dependent care
  • Resources that provide support and promote physical, emotional, social, and financial well-being

  Support to help you reach your career goals:

  • Training, classes, and professional development
  • Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

  Employee Assistance Program (EAP) for work/life support:

  • A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
  • Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
  • Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

  Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

  Other Information

  Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

  AN EQUAL OPPORTUNITY EMPLOYER

  Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

  Benefits Information:

  At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.

  Desired Start Date:

  08-27-2025

  Position End Date:

  Open Date:

  06-04-2025

  Close Date:

  Posting Contact Name:

  Kari Beito

  Posting Contact Email:

  kari.beito@northlandcollege.edu

• About the company

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