• Job Description

  Req#: EXECU001127

  About Colburn: The Colburn School is a leading performing arts institution located in the heart of downtown Los Angeles. Dedicated to excellence in music and dance education, Colburn offers a range of programs—from early childhood to pre-professional training—for students of all ages and backgrounds. Home to the Community School of Performing Arts, Music Academy, Trudl Zipper Dance Institute, and the Conservatory of Music, Colburn prepares the next generation of artists to perform, lead, and innovate.

  
  About the Provost’s Office: The Office of the Provost at The Colburn School oversees all aspects of academic affairs and student affairs across the institution. This includes curricular and program development, faculty affairs, student support services, academic policies, and institutional initiatives that ensure educational excellence and student success. With a strategic vision toward growth and access, the Provost’s Office is central to driving cross-unit collaboration, supporting artistic innovation, and fostering a vibrant academic environment.

  
  Position Summary: The Executive Assistant to the Provost is a key administrative partner and trusted advisor to the Provost and Chief Academic Officer. This role requires a highly organized, detail-oriented, and proactive individual who can manage complex scheduling, facilitate communication across departments, coordinate daily operations, and anticipate needs in a fast-paced, mission-driven environment. The ideal candidate is a strategic thinker and problem solver with a commitment to supporting the arts and education.

  Essential Duties and Responsibilities:

  • Administrative Support
    • Manage the Provost’s calendar, including scheduling and coordinating internal and external meetings, rehearsals, performances, and travel.
    • Prepare agendas, take and distribute meeting notes, and track follow-up actions.
    • Screen and prioritize email and phone communications; draft correspondence on behalf of the Provost.

  • Office Operations
    • Serve as the point of contact for the Provost’s Office, providing exceptional service to faculty, staff, students, and external partners.
    • Maintain accurate records, track deadlines, and manage confidential files and information.
    • Coordinate logistics for internal events, committee meetings, retreats, and special projects led by the Provost.

  • Strategic Coordination
    • Monitor progress on strategic initiatives across academic and student affairs; help ensure follow-through on institutional goals.
    • Support cross-functional collaboration by liaising with department heads, faculty leadership, and senior administrators.
    • Assist in the preparation of board reports, institutional planning documents, and campus-wide communications.

  • Project and Task Management
    • Maintain task lists and timelines for key projects originating in the Provost’s Office.
    • Conduct basic research, compile data, and prepare briefing materials to support decision-making.
    • Track and organize academic policies, institutional planning materials, and internal procedures.

  Qualifications:

  • Bachelor’s degree required; background in arts administration, higher education, or a related field preferred.
  • Minimum of 3–5 years of administrative experience supporting a senior executive, preferably in an academic or non-profit environment.
  • Exceptional organizational and time management skills, with the ability to manage multiple priorities under tight deadlines.
  • Excellent written and verbal communication skills.
  • High level of discretion, professionalism, and integrity.
  • Proficiency with Microsoft Office Suite and Google Workspace; experience with project management or scheduling tools a plus.
  • A strong interest in or commitment to the performing arts and arts education.

  Salary and Benefits: This is a full-time, exempt position with an annual salary range of $55,000–$65,000, commensurate with experience. The Colburn School offers full health benefits (medical, dental, vision), paid time off, and a generous matching 403(b) retirement plan.

  
  To Apply: Please submit a cover letter and resume detailing your qualifications and interest in the position. Applications will be reviewed on a rolling basis until the position is filled.

  Equal Opportunity Employer
  This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

• About the company

  The Colburn School is a private music school in Los Angeles with a focus on music and dance.

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