• Job Description

  Req#: R-0000132102

  Job Summary

  As an Executive Assistant, you will directly support the Vice President, Process Risk CoE and Strategic Execution & Vice President and Head, Enterprise Control Testing, Enterprise Controls Office and Strategic Execution. You will play a critical role to ensure the most effective use of their time, and the efficient function of their teams. You will be accountable for managing schedules, departmental events and executive correspondence. In addition, you will: liaise with RBC leadership and business partners on their behalf; follow-up on action items; maintain calendars; coordinate travel arrangements; prepare correspondence and other presentation materials; support premises management and logistics; and, prepare / act as a pre-verification officer for department expense reports.

  Job Description

  What is the opportunity?
  
  As an Executive Assistant, you will directly support the Vice President, Process Risk CoE and Strategic Execution & Vice President and Head, Enterprise Control Testing, Enterprise Controls Office and Strategic Execution. You will play a critical role to ensure the most effective use of their time, and the efficient function of their teams. You will be accountable for managing schedules, departmental events and executive correspondence. In addition, you will: liaise with RBC leadership and business partners on their behalf; follow-up on action items; maintain calendars; coordinate travel arrangements; prepare correspondence and other presentation materials; support premises management and logistics; and, prepare / act as a pre-verification officer for department expense reports.
  
  What will you do?

  • Provide executive administrative assistance for the executives maintaining a high degree of confidentiality and accuracy within a fast-paced, deadline driven environment.
  • Assist as the primary liaison for the executives, with senior internal and external stakeholders.
  • Coordinate and maintain the executives’ correspondence, calendar, and reporting, responding and prioritizing as appropriate.
  • Proactively manage travel arrangements/itinerary; ensuring seamless travel and efficient use of budgeting and resources.
  • Provide support in the planning and development of internal and external meetings or events, activities and key initiatives such as roundtable sessions for executives and their Leadership team(s).
  • Manage the executives’ records and business expenses, and ensure invoices and bills are promptly paid; prepare and approve expenses according to delegated authorities.
  • Coordinate logistics and organization of conferences/meetings for their teams. Develop agendas, materials and routines, including action items and follow-ups. Provide post-event support as needed.
  • Coordinate arrangements for employee changes and onboarding plans for new hires, including equipment and premises requirements and ensuring adherence policies and procedure
    Coordinate office logistics coordinating with facilities management, equipment ordering and office planning across executive teams

  What do you need to succeed?
  Must-have:

  • Superior organizational skills specifically around calendar management, scheduling, ability to organize, plan, and schedule activities.
  • Strong interpersonal relationship skills in working effectively with various levels of staff, including senior management and executives; ability to work as a team member.
  • Sound judgement in decision making; strong problem solving skills and resourceful in working with others and representing the offices of the executives.
  • Anticipate the needs of the executives and flag questions or opportunities before issues arise.
  • Demonstrate initiative, positive and helpful attitude when dealing with others in a professional manner.
  • High proficiency in MS Office (Word, PowerPoint, Excel, Outlook); Intranet and Internet navigating and research skills.

  Nice-to-have:

  • 3+ years of Executive or Administrative support experience supporting senior leadership.
  • Related experience within a matrixed corporate environment.
  • Large event planning and execution experience
  • Human Resources experience
  • Familiarity with HR, and/or Personal Banking & Commercial Banking platform and/or leaders

  Job Skills
  
  Action-Oriented, Communication, Data Entry, Detail-Oriented, Email Services, Executive Office Administration, Interpersonal Communication, Meeting Organization, Office Administration, Office Coordination, Planning Ability, Presentation Software, Prioritization, Spreadsheet Software, Teamwork, Time Management

  #LI-Post

  Job Skills

  Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

  Additional Job Details

  Address:

  180 WELLINGTON ST W:TORONTO

  City:

  TORONTO

  Country:

  Canada

  Work hours/week:

  37.5

  Employment Type:

  Full time

  Platform:

  CHIEF LEGAL & ADMIN OFFICE GRP

  Job Type:

  Regular

  Pay Type:

  Salaried

  Posted Date:

  2025-07-07

  Application Deadline:

  2025-07-21

  Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

  Inclusion and Equal Opportunity Employment

  At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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• About the company

  Royal Bank of Canada (RBC), is a diversified financial services company. The Company provides personal and commercial banking, wealth management services, insurance, investor services and capital markets products and services on a global basis. The Com...

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