• Job Description

  Req#: req17215

  Executive Assistant
  Posting Number	req17215
  Department	Diversity and Inclusion Admin
  Department Website Link
  Location	Main Campus
  Address	Tucson, AZ USA
  Position Highlights	The Office of Diversity and Inclusion is seeking an Executive Assistant to provide high-level administrative support to Dr. Jennifer Hatcher, the Interim Associate Vice President of Diversity and Inclusion. The Executive Assistant will provide day-to-day administrative, fiscal, and operational support to Dr. Hatcher and will serve as the primary contact for the office. This position requires a high degree of professionalism, initiative, and organization, accuracy and attention to detail, and the ability to set priorities and handle multiple tasks with limited supervision. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here .
  Duties & Responsibilities	Responsibilities: Responsible for a broad array of administrative and operational functions directly related to the department of Diversity and Inclusion. This includes setting priorities and meeting deadlines. Oversees organization and coordination of AVP’s: -Meetings (extensive scheduling, location organization, food, supporting materials), -Pre- and post-travel arrangements, itineraries, and modifications Participates in select meetings as designated by AVP by taking notes, preparing and disseminating minutes, agendas, correspondence, and supporting documentation Handling of confidential matters relating to the department. Serves as focal point and liaison for communications both internal and external to the University that affect the department; inclusive of but not limited to, preparing necessary files, agendas, following-up on action items and handling various correspondence. Coordinates and maintains the AVP’s complex calendar using sound judgment in determining priorities. Coordination of assigned projects and department initiatives at direction of AVP or other department Directors. Provides administrative support to the department's team as needed. Creates and oversees complex record-keeping systems and databases. Other duties as assigned. Knowledge, Skills, and Abilities Work in a fast-paced, multi-tasking environment; prioritize tasks and responsibilities; respond positively to unanticipated changes; troubleshoot and solve problems; make sound decisions; and meet deadlines. Initiate and follow through on assignments independently with attention to detail. Ability to interpret and apply policies and procedures independently Meticulous attention to detail Self-motivated, results-oriented, and has a positive demeanor Respect for diversity, equity and inclusion
  Minimum Qualifications	Bachelor's degree or equivalent, or equivalent learning attained through experience required. Minimum of 1 year of relevant experience required. Experience with Microsoft Office suite (including Word, Excel, PowerPoint, and Outlook.
  Preferred Qualifications
  FLSA	Non-Exempt
  Full Time/Part Time	Full Time
  Number of Hours Worked per Week	40
  Job FTE	1.0
  Work Calendar	Fiscal
  Job Category	Organizational Administration
  Benefits Eligible	Yes - Full Benefits
  Rate of Pay	DOE
  Compensation Type	hourly rate
  Grade	7
  Career Stream and Level	PC1
  Job Family	Administrative Support
  Job Function	Organizational Administration
  Type of criminal background check required:	Name-based criminal background check (non-security sensitive)
  Number of Vacancies	1
  Target Hire Date	9/4/2023
  Expected End Date
  Contact Information for Candidates	Kayla Batt-Hernandez kmbatt@arizona.edu
  Open Date	8/9/2023
  Open Until Filled	Yes
  Documents Needed to Apply	Resume and Cover Letter
  Special Instructions to Applicant
  Diversity Statement	At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

• About the company

  95194 The University of Arizona is a public land-grant research university in Tucson, Arizona.

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