• Job Description

  Req#: 4230

  SALARY: $45,000 +/- annually depending upon qualifications (Grant Funded)

  FLSA: Exempt

  WORK LOCATION: Belleville, with potential for assignments throughout St. Clair County

  DESCRIPTION OF DUTIES
  

  1. Plan, design, implement, monitor and assess program delivery system.

  2. Recruitment, selection and termination of client participants.
  

  3. Case management / file maintenance.

  4. Preparation and monitoring of Participation Contracts and Individual Action Plans (or

  equivalent documents).

  5. Conduct client interviews / assessments on regular schedule and provide counseling,

  guidance, support and encouragement during the term of participation.
  

  6. Escrow account calculation and monitoring.

  1. Coordinate the establishment of the Program Coordinating Committee (PCC) by using
     various resources to determine the appropriate agencies to represent the community in
     preparation of the Program Action Plan (or equivalent document) and to provide on-going
     program guidance and technical assistance.
     
  2. Serve as staff representative to the PCC, including preparing meeting agendas and minutes, and other support activities.
     
  3. Organize, design and deliver special-topic monthly workshops for participants.
     
  4. Develop professional relationships with public and private social service agencies, social service organizations, resident groups and private businesses as needed to determine the most appropriate agencies / community resources to provide services to program participants.
     
  5. Prepare proposals for services needed and /or special project grant applications to public and private entities, including foundations.
     
  6. Negotiate contracts and/or MOUs (Memorandum of Understanding) with appropriate service providers.
     
  7. With support of the PCC and SCCHA Administration, draft proposed and final Program Action Plan (or equivalent document) and obtain HUD approval, if required.
     
  8. Determine or arrange for determination of services needed by participants and link participant with appropriate service providers.
     
  9. Assist participants with tasks associated with enrollment and/or application for the services and program required in Program Action Plan and/or Individual Action Plans (or equivalent documents).
     
  10. Network with various groups to continue looking for additional resources in the community.
      
  11. Update and revise procedures and policies as necessary to remain current with HUD regulations and guidance material.
      
  12. Update and revise procedures and policies as needed when it is determined current practices are deterring the success of the FSS Program.
      
  13. Coordinate with appropriate program compliance staff as needed if participant is determined to have failed to meet assistance program obligations and/or assistance termination is determined appropriate.
      
  14. Coordinate the use of assistance under the HCV program with public and private resources to enable participating families to increase earned income and financial literacy.
      
  15. Counsel participants regarding the importance of housing selection, especially access to needed services (such as public transportation, retail, education facilities, child care) and the benefits of living outside of poverty concentrated areas.
      
  16. Ensure amount of FSS escrow deposits and FSS escrow forfeitures is entered in HUD’s Voucher Management System (VMS) on an on-going basis.
      
  17. Responsible for reporting FSS enrollment, progress and exit activities of HCV FSS program participants through required submission of form HUD 50058 (HUD’s PIC system).
      
  18. Submit annual performance report 30 days after the ending date of the one-year program to HUD field office.
      
  19. Performs other tasks as assigned and/or needed to ensure the success of the program

  GENERAL CONDITIONS:

  1. This is a professional level position involving substantial responsibility and requiring an experienced person with demonstrated ability to solve problems, plan, organize, control and monitor functions related to the start-up and administration of SCCHA’s Section 8 Housing Choice Voucher Program’s Family Self-Sufficiency Program. Position is grant funded. However, as long as the grant is renewed the position is considered a regular full-time job subject to all provisions of the SCCHA Personnel Policies including eligibility for full fringe benefits with an initial six month evaluation period. A three month evaluation period is possible for person currently working a directly related position in the federally assisted housing field. The position normally involves 37.5 scheduled working hours per week; however, regular evening work is involved, along with periodic weekend work as needed to ensure the job is performed satisfactorily and established program outcomes are achieved. This person is exempt from Federal Wage Hour Overtime Labor provisions.
  2. This employee serves as the “Program Coordinator / Administrator” with full-charge responsibility for successful design, organization and management of all functional aspects related to the administration of SCCHA’s Section 8 Housing Choice Voucher (HCV) Family Self Sufficiency Program. Highlighted duties and responsibilities include, but are not limited to establishing and working with the Program Coordinating Committee (PCC); establishing and maintaining effective linkages with local service providers; administer the program in full compliance with HUD rules and regulations and grant guidelines; achieving established program outcomes; implement and practice effective case management; proper establishment and calculation of client escrow accounts; ensure compliance with and in HUD’s electronic control systems (PIC, VMS, etc.), and accurate and timely report filing to HUD, Department Director(s) and/or the Board of Commissioners.
  3. Work is complex and varied in nature within a specific occupational field. There is considerable opportunity for individual initiative and judgments or decisions, especially in planning work and applying sound principles to solving unique problems.
  4. The incumbent reports to a HCV Program Director to ensure adherence to and compliance with established goals, objectives and strategic initiatives as set forth by the Executive Director, and/or the Board of Commissioners. The incumbent works with a general outline of the work to be performed and is generally free to develop work processes and sequences within the scope of established policies, procedures, and sound practices.
  5. The position requires detailed technical knowledge of multiple program components and functional areas.
  6. All assigned duties will be consistent with the attached “Section 8 HCVP Family Self-Sufficiency Program” Duties which are subject to periodic change or modification and be performed under the supervision and direction of the Program Director and subject to all policies and regulations established by Executive Director and the Board of Commissioners.

  REQUIREMENTS AND QUALIFICATIONS:

  Good Character - No serious convictions (consent to criminal background check required); two personal references from local area; ability to be covered under SCCHA’s Fidelity Bond.

  General - Familiarity with the area; resident of SCCHA service jurisdiction preferred; current or former recipient of federal housing assistance preferred.

  Physical Condition - Ability to perform assigned job duties (post-employment offer) physical examination and substance abuse testing required.

  Education - Bachelor’s Degree in Social Work, Human Services or other related field. (Note: At the sole discretion of SCCHA college coursework substantially equivalent to a Bachelor’s Degree may be accepted and/or additional related work experience may be substituted for formal education requirements).

  Experience – Minimum 3 years of related work experience as determined by SCCHA.

  Skills – Strong organizational and case management skills. Working knowledge and familiarity with the community service provider network and federal housing programs, especially the Housing Choice Voucher Program. Strong communication skills, both written and oral, along with effective inter-personal skills are required. Strong computer skills, including personal computer applications (Word, Access, and Excel) and ability to learn customized software related to administration of federally-assisted housing programs.

  Transportation - Valid driver’s license on file at all times; ability to furnish and willingness to use personal car for SCCHA business when requested and must provide SCCHA with evidence of personal automobile insurance with State minimum coverage amounts, and; must be determined insurable under SCCHA’s auto insurance policy.

  Certifications – HCVP Family Self Sufficiency Coordinator training and certification by Nan McKay & Associates, National Association of Housing and Redevelopment Officials (NAHRO) or other equivalent certification as determined by SCCHA is required as a condition of completion of the evaluation period. A rent calculation certification may also be required.

  All of the above stated requirements and qualifications are necessary for initial employment and must be maintained as a condition of continued employment. The SCCHA reserves the right to impose additional job related requirements and qualifications, as necessary, and similarly may waive the stated requirements when appropriate to provide for the employment of any person determined to possess the combination of education, work experience, supervisory experience and job skills to successfully perform the assigned duties.

• About the company

  St. Clair County is the oldest county in Illinois; its western border is formed by the Mississippi River, bordering Missouri.

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