• Job Description

  Req#: REQ_47128

  Business Unit:

  Cubic Transportation Systems

  Company Details:

  When you join Cubic, you become part of a company that creates and delivers technology solutions in transportation to make people’s lives easier by simplifying their daily journeys, and defense capabilities to help promote mission success and safety for those who serve their nation. Led by our talented teams around the world, Cubic is committed to solving global issues through innovation and service to our customers and partners.
  
  We have a top-tier portfolio of businesses, including Cubic Transportation Systems (CTS) and Cubic Defense (CD). Explore more on Cubic.com.

  Job Details:

  Job Summary:

  Responsible for assisting Program Managers in execution of multiple program tasks. Provides timely analysis, evaluation and reporting for both internal and external stakeholders. Supports the program management staff in the preparation of deliverables, internal reports, briefings, and other requirements associated with the project being supported. This position typically works under general supervision and direction. Incumbents in this position will regularly exercise discretionary and substantial decision-making authority.

  Essential Job Duties and Responsibilities:

  • Manages the administration of programs in accordance with the contract, policies, procedures and department instructions
  • As required, establishes and maintains folders and repositories ensuring document control and tracking
  • Works closely with engineering and/or program management organizations to develop and provide integrated program schedules, financial baselines and monthly internal/customer performance reports as required
  • Performs maintenance and analysis of schedule baseline, including change control, statusing and forecasts
  • Performs program analysis to identify and report program schedule risk to senior management and program personnel as required
  • Supports the program managers in ensuring contracts are met in the most efficient and profitable manner
  • Supports program execution to meet technical performance within cost and schedule
  • Supports and monitors all elements of the assigned program activities from inception to completion which may include proposal development, product design, procurement, subcontracting, testing, delivery, installation and acceptance of the products and/or service
  • Supports the program managers in performing the following tasks: monthly status reports; filing documents; liaises with other Company support groups; Program Management Review (PMR) slides; provides meeting logistic support, including the development of agendas, phone contacts, meeting minutes and action item tracking; booking of accommodation and/or transportation, and any other logistics as required
  • Provides key information in the development of customer presentations
  • Supports early or on-time deliveries of all required project/program documentation (CDRLs, etc.).
  • Monitors programs’ Action Items (AI) lists and supports timely completion of open AIs
  • Performs financial management tasks, which may include invoice generation, preparation of information for the cost estimation team, SAP administration
  • Report on risk management to help identify risk reduction on assigned programs
  • Escalates any issues to the program manager with sufficient lead for timely resolution
  • Coordinates and/or assists with proposal development, statements of work, specification development and major subcontract management
  • Provides support and guidance to more junior members of the team

  General Duties and Responsibilities:

  • Comply with Cubic’s Quality Management System
  • Comply with Cubic Occupational Health, Safety and Environment policies and procedures
  • Comply with security in accordance with established policies and procedures of the organisations
  • Comply with Cubic Human Resources Procedures
  • Other duties as requested

  Minimum Job Requirements:

  Qualifications

  Essential:

  • Certificate / Diploma in Project Management or other related discipline, or equivalent experience

  Skills/Experience/Knowledge

  Essential:

  • 6+ years’ experience performing project administrative / coordination duties
  • Experience of demand management and schedule management
  • Strong experience working with SAP
  • Strong knowledge of project management processes and tools
  • Skilled user of SharePoint, MS Project and MS Office, MS Suite (Word, Excel, PowerPoint, etc.)

  Desirable:

  • Experience utilizing Primavera (P6) or similar project management software

  Personal Qualities

  • Excellent verbal and written communication skills, as well as an ability to liaise well with both internal and external stakeholders
  • Confident facilitator
  • Enthusiastic team player with an ability to manage a large and varied workload autonomously
  • Proactive self-starter
  • Reliable and delivery focused
  • Willing to learn with a continuous improvement mindset
  • Flexibility to occasionally work outside of normal hours to support the departmental teams with critical program activities

  Condition of Employment:

  Successful outcome of a National Police Check

  The description provided above is not intended to be an exhaustive list of all job duties, responsibilities and requirements. Duties, responsibilities and requirements may change over time and according to business need.

  #LI-DM1

  Worker Type:

  Employee

• About the company

  Cubic is a technology-driven, market-leading provider of integrated solutions that increase situational understanding for transportation, defense C4ISR, and training customers worldwide to decrease urban congestion and improve the militaries’ effectiveness and operational readiness.

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