• Job Description

  Req#: 5048849

  Finance and Procurement Specialist

  FLSA Status : Non-Exempt

  Reports To: Chief Financial Officer

  Supervises: None

  Employment Terms: 12-month Full-time Position (260 Contracted Days)

  Grade: 12

  
  
  

  Position Summary

  Performs a range of technical, administrative, and financial tasks related to accounts payable, procurement, and financial record-keeping. Ensures the proper procurement of goods and services while maintaining compliance with financial policies, procedures, and regulations. Prepares financial reports and maintains accurate records. Serves a critical role in supporting budgetary and fiscal operations. Work is performed under the limited supervision of the Chief Financial Officer.

  Qualification Requirements

  To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  Essential Functions

  1. Receives, reviews and processes purchase orders for payment and checks for accuracy.
  2. Processes vendor invoices, checks accuracy, schedules for payment.
  3. Balances statements from vendors, research billing issues and resolves discrepancies.
  4. Monitors and maintains statistical and financial records and reports related to accounts payable; prepares monthly reporting to School Board, prepares reports of school department activities for departmental budget;
  5. Communicates with division employees; provides specialized information and assistance regarding established accounts payable policies, procedures and transactions.
  6. Prepares and distributes 1099 forms and related reports; sets up new vendors as needed.
  7. Assists with entering monthly payroll data and processing payroll as needed.
  8. Serves as Bank of America Administrator for the Division.
  9. Serves as Purchasing Agent for the School Division. Oversees procurement processes, including contract negotiations, bidding and vendor selection.
  10. Ensures compliance with Virginia Public Procurement Act (VPPA) and school district policies.
  11. Maintain accurate purchasing records and ensure timely processing of purchase orders and invoices.
  12. Works with vendors to secure cost-effective solutions while ensuring quality service and product delivery.
  13. Prepare and submit a variety of financial and statistical reports.
  14. Prepares and maintains financial files and records.
  15. Operates a variety of office machines and word processing equipment.
  16. Performs other related duties as assigned by the Chief Financial Officer or appropriate administrator.

  
  
  

  Knowledge, Skills and Abilities

  1. General knowledge of the accounts payable system and procedures
  2. General knowledge of bookkeeping terminology and methods
  3. General knowledge of standard office procedures, practices and equipment.
  4. General knowledge of routine accounting principles.
  5. General knowledge of The Virginia Public Procurement Act
  6. Excellent Negotiation skills
  7. Ability to make decisions and solve problems using sound, inclusive reasoning and judgement
  8. Ability to maintain confidentiality
  9. Skill in the use of personal computers and related software packages, hardware and peripheral equipment.
  10. Ability to maintain financial records and to prepare reports and statements.
  11. Ability to make arithmetical computations quickly and accurately.
  12. Ability to establish and maintain effective working relationships with associates and the general public.

  Qualifications, Education and Experience

  1. High school diploma or GED with coursework in accounting, bookkeeping, or a related field.
  2. Experience in accounts payable, or an equivalent combination of education and experience.
  3. Virginia governmental purchasing experience, Certification preferred or willingness to obtain.
  4. Such alternatives to the above qualifications as the School Board may find appropriate and acceptable.

  Physical Requirements

  1. Requires the occasional exertion of up to 10 pounds of force.
  2. Regularly requires speaking or hearing, using hands to finger, handle or feel and repetitive motions.
  3. Frequently requires sitting and occasionally requires standing, walking, reaching with hands and arms, bending, lifting, distributing educational materials/items as needed and using technical equipment in the area of assignment.
  4. Standard vision requirements.
  5. Vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly.
  6. Hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound.
  7. Requires preparing and analyzing written or computer data, operating motor vehicles or equipment and observing general surroundings and activities.
  8. Must be mobile enough to travel and monitor program aspects in all instructional settings within and without the division.
  9. Occasionally requires exposure to outdoor weather conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

  Special Requirements

  1. Position may require the operation of division-owned/leased motor vehicles; therefore, the incumbent’s driving record will be subject to periodic review and must be acceptable in accordance with the provisions of the Dinwiddie County School Board’s policy manual.
  2. All candidates must successfully undergo the following pre-employment screenings:
  1. Tuberculosis Screening
  2. Child Protective Services (CPS) Investigation
  3. State Police Criminal History Investigation
  4. Federal Bureau of Investigation (FBI)/National Criminal History Investigative Search
     
     

  Evaluation

  Performance of this position will be evaluated in accordance with the provisions of the Dinwiddie County School Board’s policy manual.
  
  

  Equal Opportunity Employer Statement

  As an Equal Opportunity Employer, Dinwiddie County Public Schools does not discriminate against applicants on the basis of race, color, religion, national origin, ancestry, political affiliation, sex, sexual orientation, gender, gender identity, age, marital status, genetic information, disability or protected veteran status.

  We will recruit and select applicants for employment solely on the basis of their qualifications. Our guidelines and practices, including those relating to wages, benefits, transfers, promotions, terminations and self-development opportunities, will also be administered without regard to race, color, religion, sex/sexual orientation, gender/gender identity, age, marital status, genetic information, national origin, ancestry, political affiliation, disability, protected veteran status and all other classes protected by the Federal and State Law. Dinwiddie County Public Schools is an Alcohol & Drug Free Workplace.

• About the company

  Dinwiddie High School is a secondary school in Dinwiddie County, Virginia, United States.

Notice