Job Req ID

Home Affairs - 133564

Location

ACT; NSW; NT; QLD; SA; TAS; VIC; WA

Classification

APS Level 3 - $64,392.00 and $73,981.00 plus 15.4% super (part time pro-rata)

Employment Type

Ongoing (Permanent), Full-time / Part-time

Flexible work

Flexible arrangements available

Contact Officer

SES Unit: ses.unit@homeaffairs.gov.au

Applications close on 28/07/2024 at 11:59pm AEST (midnight) - Late applications will not be accepted.

About our opportunity

This process is being used to fill several immediate vacancies. A merit pool may be established and used to fill similar vacancies for up to 18 months.

About our team

The Department of Home Affairs is responsible for centrally coordinated strategy and policy leadership in relation to domestic and national security arrangements, law enforcement, emergency management, counter-terrorism, social cohesion, the protection of our sovereignty, the integrity of our border and the resilience of our national infrastructure.

The Australian Border Force, an operationally independent body within the Department of Home Affairs, is Australia's frontline border law enforcement agency and Australia's customs service.

The Australian Border Force delivers critical border protection and national security outcomes while facilitating the movement of people and goods across the border. The Australian Border Force's mission is to protect Australia's border and enable legitimate travel and trade.

Please visit our website for more information about the Department of Home Affairs or Australian Border Force

Our ideal candidate

Our ideal candidates are effective communicators, have good time management skills, display close attention to details, are able to manage competing priorities and manage work accordingly under the supervision of their executive.

These candidates should work with a solutions focus, using knowledge, creative thinking and sound judgement to manage various types of issues/situations that arise. Under limited direction, they may undertake some basic research and analysis activities, as well as additional ad hoc tasks at the discretion of the executive.

Duties and responsibilities

The Executive Assistant (EA) job role covers a range of duties and activities in support of all executive levels of the Department of Home Affairs (the Department) and the Australian Border Force (ABF). The role manages the administration and workflow of an executive and may provide mentoring and guidance to other EAs.

At the APS 3 level candidates will be expected to possess the following capabilities:

• Undertake diary management, including prioritising time and drawing attention to matters of importance.
• Address routine, straightforward telephone and email enquiries and independently respond to internal and external queries.
• Under general supervision and direction, prepare agendas and meeting material. Record meeting minutes, outcomes and decisions for internal and external meetings as well as committees and forums.
• React quickly and flexibly to any change in the executive's schedule, including rescheduling to achieve the required outcomes.
• Undertake other administrative tasks and ad hoc activities for the executive as required.
• Arrange and coordinate meetings with internal and external stakeholders and coordinate venue bookings, audio visual equipment and other meeting resources as required.
• Liaise with stakeholders and assist with resolution of straightforward matters.
• Deliver effective customer service and provide quality, accurate and consistent advice to stakeholders.
• Act as a first point of contact including greeting visitors, receiving and responding to phone calls, emails and correspondence, ensuring a high level of customer service to all staff and external parties.
• Maintain filing and database systems, seeking improvements where possible.
• Contribute to project-based work.
• Contribute to a healthy and safe working environment, modelling ethical behaviour and practices consistent with the APS Code of Conduct and APS Values.

Additional information

Note this role does require working outside standard core hours and the location will be dependent on the location of the Senior Executive, primarily ACT.

How to apply

Submit your application and CV through the Home Affairs’ recruitment system (ourPeople) before the closing date on 28/07/2024 at 11:59pm (midnight) AEST – Late applications will not be accepted.

Shortlisted candidates will be invited to complete an online capability assessment. This could measure Cognitive Aptitude, Personality or, Emotional Intelligence.

It is strongly encouraged that all potential candidates complete the following sample assessments to gain a clear understanding of the requirements:

• Aptitude
• Personality
• Emotional Intelligence
  

For more information about Criteria aptitude testing including tips on how to prepare please visit https://www.criteriacorp.com.au/candidates/how-to-prepare .

As part of your application you will be required to prepare and submit a one-page applicant response document (600 words) in relation to the advertised role, outlining:

• How your skills, knowledge, and experience will be relevant to this role
• Why you are interested in the role and what you can offer us
• Any specific examples or achievements that demonstrate your ability to perform the role

Applicant response documents must be a minimum 11pt font in MSWord or PDF format, include your full name and the Requisition Number – 133564 in the document footer.

Prior to preparing your response it is recommended you review the Work Level standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership Systems information relevant to the classification.

Eligibility

To be eligible for the position you must be an Australian Citizen.

The successful candidate will be required to obtain and maintain a Baseline Vetting (AGSVA) security clearance and an Employment Suitability Clearance (ESC).

Diversity and inclusion

The Department is committed to workforce diversity and applicants who are Aboriginal and/or Torres Strait Islander, come from a diverse cultural or linguistic background or have a disability are encouraged to apply.

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability

Technical assistance

For technical enquiries please call or email for assistance:

• Email: recruitment@homeaffairs.gov.au
• Phone: 1300 793 883 (within Australia) or +61 2 6196 0444 (outside of Australia)

Please include any applicable screen captures, a response will be provided during business hours.

Notes

The Department of Home Affairs offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position.

The Department may provide relocation assistance to eligible APS employees required to relocate. The level of assistance will vary depending on the reason for relocating and your personal circumstances. For further information please enquire with the contact officer listed in the advertisement.

Information about employment and advice on how to apply for vacancies can be obtained from the Department’s website at https://www.homeaffairs.gov.au/about-us/careers

Candidates should be aware that in roles where vaccination against COVID-19 is required by public health orders/directions or other legislation proof of vaccination will be required. If a candidate is not fully vaccinated or is unwilling to be vaccinated within a reasonable time period, they may not be offered that role.