Recruiting Opportunity Closes: 06.06.2024

Hourly Wage: $25.00

Hours Per Week: 40

Status: Non-Exempt / Full Time

Number of Positions: 1

Department: West Women’s and Children’s Shelter

Position Title: Grant and Administrative Support Specialist

The Salvation Army Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

West Women’s Mission Statement:

We create a safe nurturing environment for survivors to realize their potential for healing and growth as we work together to end domestic violence.

Application Instructions:

Complete the online job application, upload a resume.

To apply online go to: Grant & Administrative Support Specialist

To apply in person go to 30 SW 2nd Ave., Portland, Oregon 97204. Bring a resume and complete the job application provided to you. Incomplete applications will not be accepted.

Questions, contact Barbara Dupaix at barbara.dupaix@usw.salvationarmy.org or call (503) 731-3910. Ms. Dupaix is the sole point of contact for questions regarding this position.

Recruiting Accommodation Statement:

To obtain assistance with accommodations related to the American’s with Disabilities Act (ADA) concerning your application process, please contact 1-888-887-6528 or email thq.reporting.line@usw.salvationarmy.org, attention Eric Hansen or Sheila Jordan.

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EDUCATION AND WORK EXPERIENCE:

1. Education: Bachelor’s degree from an accredited college or university preferred.
2. Professional Experience: Any equivalent combination of training and experience equaling 3-5 years of working in Administrative, grant writing or non-profit fundraising involvement. Inclusive of one year of professional Writing Experience, copy editing or other professional writing experience.

SCOPE OF POSITION:

This position provides administrative support for the Shelter to keep operations functioning efficiently. These duties may include many forms of administrative duties to support the Admin Team.

Part of the purpose of this position is to secure funds through research, proposal writing, and creating materials to support fundraising from foundations and corporate relations. This may also include media development for awareness development. Grant support may include grant research, monitoring, tracking and/or grant coding support for the programs.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge required: Strong computer Skills in an on-site work environment, use of standard office machines. High level writing, must be able to draft, edit and write professional level communications. Use standard office practices and procedures; read, write, and speak the English language to express ideas and communicate effectively for grant applications. Have an fluent and nuanced understanding of the English language and English writing rules. Strong understanding of Microsoft Excel.

SKILL REQUIRED: Perform data entry using database programs; use Microsoft software (primarily Outlook, Word, Excel, and Teams; occasionally PowerPoint) to correctly create basic documents (notes, memos, emails) and reports; use Moderate level math (add, subtract, multiply, divide); establish effective working relationships; attention to detail is essential, operate a motor vehicle as needed.

ABILITY REQUIRED: Interact with staff and/or individuals using generally accepted business behaviors and standards. Use interpersonal skills to deal effectively with others in favorable and unfavorable situations. Organize, prioritize, and plan their own daily work and assigned tasks. Create and maintain a working calendar that includes many due dates for a variety of systems. Multitask, i.e., change work focus or respond to change of conditions and interruptions in workflow. Learn new systems and procedures.

Problem-solve ones daily activities (the ability to identify problems and find effective solutions). Must be self-motivated, and able to work with minimal supervision. Ability to maintain confidentiality of sensitive materials and information. Must complete the 40-hour mandatory Domestic Violence training required for all employees. Complete any training required for programmatic outcomes and compliance.

LICENSES AND CERTIFICATIONS: Valid Driver’s License Required

SUPERVISION EXERCISED: None. Self.

ESSENTIAL DUTIES AND RESPONSIBILITIES BASED ON EXPERIENCE.

• Research Corporations and giving opportunities; develop and write grant proposals to foundations and other funding organizations, persuasively communicating the organization’s mission and programs to potential funders or vendors.
• Prepare and create foundation and corporate marketing materials.
• Work independently and within a team on recurring, seasonal, and special nonrecurring projects, programs, meetings, conferences, and events.
• Attend job-related meetings as requested. Create agendas and take and create meeting notes as requested.
• Prepare and drive to make bank deposits as needed. Drive to the Post Office to pick up and drop off mail as necessary. Open, sort, and distribute mail.
• Enter data to create and maintain electronic files and records in assigned databases. Keep digital records to date. Protect confidentiality of information. Learn and enter data into Service Point and Turbo Stats. Run reports from those systems.
• Establish, develop, publish, maintain, and update paper and electronic filing systems. Retrieve information from files when needed.
• Prepare and type correspondence such as memos, emails, form letters, cards, individual letters, etc. Proofread copy for spelling, grammar, and format making appropriate changes and finalize for accuracy and clarity on final copy documents. Write Thank you Notes to donors.
• Handle and keep safe cash and gift cards and proper handling of Gift-in-kind donations (GIK).
• Greet, screen, and provide hospitality to visitors and guests as needed for the Executive Director and Administrative Team on occasion.
• Act as a liaison as needed with other departments with the program. Serve as a contact for other departments (e.g., Human Resources, Payroll, Finance, Development) at Divisional Headquarters as authorized.
• Be a team support specialist. Organize and clean administration and shelter spaces on a case-by-case basis. Provide support for pick up and drop offs of food items for the shelter as needed. Drive vehicle to pick up supplies and for other errands in the conduct of duties.
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Job position is expected to do all duties assigned that are within a reasonable scope of work for the assigned position and job description.

PHYSICAL REQUIREMENTS: See Checklist for Physical Activities & Requirements, Visual Acuity, and Working Conditions of the Position

WORKING CONDITIONS: See Checklist for Physical Activities & Requirements, Visual Acuity, and Working Conditions of the Position

MISCELLANEOUS:

The candidate chosen for this position will be required to pass a criminal history information check. Conviction of a crime will not automatically preclude employment. The circumstances involved in the conviction(s) will be considered.

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

SUPERVISOR: Executive Director or Designee

Qualifications

Education

Preferred

Bachelors

Experience

Required

Licenses & Certifications

Required

Driver's License

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)