NHS
HR Assistant
This job is now closed
Job Description
- Req#: B0365-25-0013?language=en&page=327&sort=publicationDateDesc
- Act as a first point of contact for routine HR queries, providing timely and accurate information to employees and managers
- Support the onboarding and offboarding process
- Maintain and update HR records and systems to ensure data accuracy and compliance with relevant legislation
- Support the delivery of key HR processes, such as absence monitoring, performance reviews and policy updates
- Build excellent relationships with colleagues, including those work off-site in our shops and warehouses
- Collaborate with the wider People team on projects and initiatives that make our culture even better!
- A Role with Purpose Be part of a team committed to continuous improvement and employee wellbeing.
- Supportive & Caring Environment Work with passionate colleagues.
- Great Benefits Package Including 35 days' holiday, contributory pension scheme, enhanced maternity/sick pay, and ongoing professional development.
- Perks & Extras Free on-site parking, subsidised catering, Blue Light Card discounts (with membership), and an Employee Assistance Programme.
- Responsibility for recruitment of paid roles up to and including band C1, working with Line Managers to develop job descriptions and plan recruitment activity. Draft and consider best placement for ads using social media and job boards to achieve best return for spend, monitoring responses and adjusting as needed throughout campaigns. Support the recruitment, selection and on-boarding process for paid roles, working closely with the PS Administrator to ensure all activity is dealt with in a professional and timely manner. Participation in interviews as required.
- Responsible for the proactive induction of new starters; carry out face-to-face induction visits, including at our shop locations, and ensure new starters have a warm welcome, the tools they need, and can access mandatory training. Trouble shoot any early issues identified and support line managers with induction as needed. Ensure probationary reviews are completed.
- Provision of advice as a first point of contact on general HR and volunteer issues, with the ability to explain policies clearly and apply these in the workplace; including absence management, leave, maternity/paternity, pay queries and grievance & disciplinary matters, referring more complex matters to the PS Business Partner. Support formal processes, assisting the PS Business Partner by preparing correspondence, packs and taking notes at investigation meetings or hearings as required.
- Build relationships with staff and volunteers across Business Development, working with the Volunteer Coordinator, to visit all locations through the course of the year and ensure good engagement.
- Maintain and update the HR database and associated spreadsheets for Business Development, processing any contractual variations including the provision of accurate and timely information for the monthly payroll.
- Support the VS Co-ordinator in the delivery of a proactive and comprehensive volunteer offering including recruitment, on-boarding, engagement, ongoing support and advice to Line Managers in the daily management of volunteers and ensuring a positive volunteer experience, working together particularly to support the opening of new shops.
- Under the direction of the PS Business Partner, review and update existing policies to ensure compliance with statutory and CQC/CHKS requirements. Undertake audits as required.
- Under the direction of the PS Business Partner, undertake ad-hoc PS projects or specific work streams to support People initiatives.
- Responsibility for recruitment of paid roles up to and including band C1, working with Line Managers to develop job descriptions and plan recruitment activity. Draft and consider best placement for ads using social media and job boards to achieve best return for spend, monitoring responses and adjusting as needed throughout campaigns. Support the recruitment, selection and on-boarding process for paid roles, working closely with the PS Administrator to ensure all activity is dealt with in a professional and timely manner. Participation in interviews as required.
- Responsible for the proactive induction of new starters; carry out face-to-face induction visits, including at our shop locations, and ensure new starters have a warm welcome, the tools they need, and can access mandatory training. Trouble shoot any early issues identified and support line managers with induction as needed. Ensure probationary reviews are completed.
- Provision of advice as a first point of contact on general HR and volunteer issues, with the ability to explain policies clearly and apply these in the workplace; including absence management, leave, maternity/paternity, pay queries and grievance & disciplinary matters, referring more complex matters to the PS Business Partner. Support formal processes, assisting the PS Business Partner by preparing correspondence, packs and taking notes at investigation meetings or hearings as required.
- Build relationships with staff and volunteers across Business Development, working with the Volunteer Coordinator, to visit all locations through the course of the year and ensure good engagement.
- Maintain and update the HR database and associated spreadsheets for Business Development, processing any contractual variations including the provision of accurate and timely information for the monthly payroll.
- Support the VS Co-ordinator in the delivery of a proactive and comprehensive volunteer offering including recruitment, on-boarding, engagement, ongoing support and advice to Line Managers in the daily management of volunteers and ensuring a positive volunteer experience, working together particularly to support the opening of new shops.
- Under the direction of the PS Business Partner, review and update existing policies to ensure compliance with statutory and CQC/CHKS requirements. Undertake audits as required.
- Under the direction of the PS Business Partner, undertake ad-hoc PS projects or specific work streams to support People initiatives.
- Two years experience in an HR role including delivering recruitment and selection.
- Experience of placing adverts using different media, job boards etc desirable
- Hold CIPD level 3 qualification or above
- Two years experience in an HR role including delivering recruitment and selection.
- Experience of placing adverts using different media, job boards etc desirable
- Hold CIPD level 3 qualification or above
Job summary
Were seeking a highly organised and proactive HR Assistant to join our busy People Services team to ensure the smooth running of our People operations and contribute to a positive employee experience.
As an HR Assistant, you will support the HR Business Partner in providing a seamless service to our Business Development teams. Based in Milton Keynes, this is an exciting time to join us, as we grow our retail portfolio and support our fundraisers to secure vital funds for The Hospice.
Main duties of the job
What Youll Do:
What Youll Need:
Be an experienced HR administrator or assistant, with strong organisational skills and excellent attention to detail. With a minimum of two years experience in a similar role, you will have strong written and verbal communication skills and feel confident using HR systems and Microsoft Office.
As you will be visiting our shops and warehouse, you should ideally be a confident driver with access to your own car.
About us
Set in the tranquil grounds of Willen Lake, Willen Hospice is the leading provider of specialist palliative care within the Milton Keynes area. We offer 24 hour / seven days a week palliative care to people who have advanced disease, caring for people in our Inpatient Unit which accommodates 15 patients and the local community. Our person centred care is delivered with compassion and respect for peoples wishes.We have an expanding Therapeutic & Wellbeing service offering Psychological Wellbeing, Social Care, Physiotherapy, Occupational and Complementary Therapy. Our dedicated Business Development teams and retail portfolio of shops raise vital funds to deliver this care.
Why Join Us?
Interview Date: 28th April 2025
Please note, this vacancy may close early should we receive a high number of applications
Date posted
15 April 2025
Pay scheme
Other
Salary
£25,658 to £26,300 a year Pro rata, per annum
Contract
Permanent
Working pattern
Part-time
Reference number
B0365-25-0013
Job locations
Milton Road
Willen Village
Milton Keynes
MK15 9AB
Job descriptionJob description
Job responsibilities
Job responsibilities
Person SpecificationPerson Specification
Experience
Essential
Desirable
Qualifications
Essential
Experience
Essential
Desirable
Qualifications
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Willen Hospice
Address
Milton Road
Willen Village
Milton Keynes
MK15 9AB
Employer's website
Employer details
Employer name
Willen Hospice
Address
Milton Road
Willen Village
Milton Keynes
MK15 9AB
Employer's website
About the company
National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.