• Job Description

  Req#: 239989

  Duke University:

  Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

  Occupational Summary

  Perform a variety of specialized, complex activities in the coordination of Human Resources, Visas, and Payroll for the Pratt School of Engineering Administration including the Office of the Dean, Undergraduate Education, Development, Communications, Facilities, and Information Technology. Strong emphasis on confidentiality, attention to detail, professionalism, and high levels of engagement with programs and units throughout the employment life cycle.

  A hybrid work schedule is anticipated for this role. The candidate will be expected to be in office, as needed, specifically during the start of each semester for hiring of Teaching Assistants.

  Work Performed

  • Coordinate the maintenance, recording, preparation and reporting of confidential data related to Engineering Administration personnel information; coordinate and maintain the entry of human resource and payroll data and the generation and distribution of related reports and information.
  • Actively engage with programs and units in the development and implementation of best practices throughout the employment life cycle from recruitment to termination. Develop tools to track and manage the tasks associated the HR/Payroll transactions. Collaborate with units to post vacant positions, pre-screen applications, schedule interviews, draft offer letters, process visa applications, onboard candidates, follow up on trial period documentation, coordinate annual evaluation process, submit personnel actions, etc. Maintain communication and proactively problem solve. Educate employees on departmental/Duke personnel policies and/or benefit changes. Anticipate, investigate, document, and resolve unique payroll and human resource problems and issues.
  • Manage the Teaching Assistant employment life cycle for programs and units within the Pratt School of Engineering Administration umbrella. Guide processes in adherence to deadlines and policy including timecard submission and approvals for all biweekly team members (staff & students). Support the Research Experience for Undergraduates and Pratt Fellows Program application processes.
  • Coordinate visa documentation and collaborate with Duke Visa Services to ensure compliant and timely submission. Communicate updates to visa applicants and hiring managers, as needed.
  • Initiate and review all personnel forms for completeness, accuracy, timing, and conformity to budget and policy guidelines to include faculty appointments; make recommendations and process forms as appropriate; reconcile payroll and verify and support personnel and payroll actions and ensure compliance with established University policies and procedures and departmental management directives regarding human resource and payroll activities.
  • Independently perform complex administrative and human resource projects in support of Pratt Human Resources leadership. Collaborate with Pratt Communications on updates to Pratt Intranet and/or Human Resource and Faculty Affairs websites.
  • Maintain liaison with human resource managers, departmental business managers, administrative staff, senior management, Human Resource representatives and others as necessary to obtain and provide information. Attend all human resources payroll, and visa update meetings and trainings. Stay current on all changes/trends within these areas.

  Perform other related duties incidental to the work described herein, including assistance with temporary human resources and payroll support to Pratt School of Engineering departments and programs, as needed. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

  Required Qualifications at this Level
  

  Education/Training: Work requires knowledge of basic communications, research and mathematical principles normally acquired through a high school education.
  ________________________________________
  Experience: Work requires the ability to review, maintain, research, and report on human resource and payroll information/activities generally acquired through five years of related experience.
  OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
  ________________________________________

  Skills:

  • Attention to detail
  • Process development
  • Written and verbal communication
  • Organizational skills
  • Planning, prioritizing, and multi-tasking
  • Customer focus
  • Research and data analysis
  • Project management
  • Strategic thinking
  • Problem-solving
  • Time management
  • Interpersonal skills

  ________________________________________

  The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
  Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

  Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

  Essential Physical Job Functions
  Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

  Minimum Qualifications

  Education

  Work requires knowledge of basic communications, research and education. mathematical principles normally acquired through a high school

  Experience

  Work requires the ability to review, maintain, research, and report on OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE human resource and payroll information/activities generally acquired through five years of related experience.

  Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

  Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

  Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

• About the company

  Duke University is a private research university in Durham, North Carolina.

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