• Job Description

  Req#: 3291240

  Description

  The HR Specialist is a key contributor to the Human Resources team, supporting essential functions with a primary focus on multistate employee onboarding, leave management, and regulatory compliance. This role ensures a seamless and engaging new hire experience, oversees vendor relationships, and supports various stages of the employee lifecycle.

  
  Additionally, the HR Specialist plays a pivotal role in fostering a positive workplace culture through effective orientation programs and team engagement initiatives. Success in this role requires a passion for process improvement and implementation, with a continuous drive to streamline operations and enhance the efficiency of HR services.

  
  Job Duties and Responsibilities: Onboarding & Orientation:

  • Coordinate and execute multistate onboarding processes, including all candidate offers, communication, background checks, physical/drug testing, and integration into the HRIS.
  • Serve as the primary point of contact for new hires throughout onboarding.
  • Lead new hire orientation, ensuring compliance with policies, procedures, and cultural integration.
  • Maintain security badge access and manage permissions across multiple branch locations.

  Multistate Leave Management:

  • Administer, track, and report on all types of employee leaves (FMLA, ADA, etc.) in compliance with federal, state, and local laws.
  • Communicates leave status updates to HR Business Partners and key stakeholders.
  • Work closely with third-party leave vendors to ensure accurate and timely service delivery.
  • Compliance & Documentation:
  • Ensure full I-9 compliance including auditing and documentation.
  • Develop and prepare regular dashboards and reports (onboarding, leaves, surveys) for HR and business leadership.

  Vendor & Program Management:

  • Act as the primary liaison for HR-related vendors including uniform store, background check, unemployment claims, and service award provider
  • Oversee company uniform store administration and inventory offerings.

  Employee Engagement & Support:

  • Oversee new hire and exit surveys; analyze and report findings to drive experience improvement.
  • Plan and coordinate department meetings, agendas, and employee birthday calendars.
  • Lead or assist with planning department team building and engagement events.
  • Support training initiatives and learning activities.

  Cross-Functional & Backup Support:

  • Serve as backup support to HR Business Partners in employee relations, administrative tasks, and special projects.
  • Respond to general HR inquiries or route to appropriate team members.
  • Identify and recommend opportunities for process and system enhancements across HR functions.
  • Perform additional duties and projects assigned to support the HR function.

  Minimum Qualifications:

  • Bachelor’s degree required; PHR or SHRM-CP preferred
  • 3+ years in an HR support role preferred
  • 1+ years of leave management experience a strong plus
  • Strong analytical, research, and problem-solving skills
  • Proficient in Microsoft Office 365, especially Excel
  • Quick to learn HRIS, payroll, and related systems
  • Strong interpersonal skills with both hourly and salaried staff
  • Proven ability to build effective relationships across all levels
  • Broad HR knowledge, including recruitment, employee relations, and compliance
  • Excellent written, verbal, and listening skills; team-oriented
  • Trustworthy, approachable, and exercises sound judgment with sensitive information
  • Able to analyze issues, identify solutions, and take initiative
  • Highly organized, self-directed, and adaptable in a fast-paced environment
  • In person travel within the service territories of Silver Eagle required
  • A valid Texas Driver’s License, preferred
  • Military experience equivalency may substitute for some requirements

  Physical Requirement:

  • Talk, hear, and see (including close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus)
  • Performs light to medium work exerting up to 25 pounds of force occasionally or a negligible amount of force constantly to move objects
  • This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary

  Working Conditions:

  • Requires full-time, in-office attendance
  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines
  • Work hours will vary daily due to business needs

  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

• About the company

  Independent beverage distributor with a broad selection of import brands, craft beers, spirits and several non-alcoholic beverages.

Notice