• Job Description

  Req#: 3825

  Job Summary

  BlueGrace is seeking a detail-oriented and proactive HR Specialist to join our team! This role requires an adaptable leader as the role will be a vital support resource for payroll administration and internal HR initiatives. This role plays a pivotal part in supporting our employees, ensuring compliance, executing established internal people processes and reports to the HR Manager.

  Key Responsibilities

  Payroll Administration

  • Manage end-to-end payroll processes, ensuring accuracy and compliance with relevant regulations in multiple states for a population of over 550 employees (and growing).
  • Maintain time and attendance records; enter new hires into the payroll system; processes changes in pay, tax status, etc.
  • Be able to compute wages and overtime payments, calculate and record payroll deductions and PTO payouts and process terminations.
  • Research, analyze and resolve payroll-related problems or questions.
  • Maintain employee records and the HRIS (ADP WorkforceNow) and perform periodic data reconciliations to ensure accuracy.
  • Collaborate with HR, Finance and Sales on variable compensation processing.
  • Assist HR Manager with leaves and employee accommodation when needed.
  • Conduct audits to ensure that payroll is processed in accordance with applicable approvals, policies, procedures, practices, reporting requirements, regulations, and laws.
  • Support HR Manager in the set up and administration of benefits, including open enrollment.
  • Support HR Manager with Onboarding of new hires, offboarding of departing employees, and employee changes and maintenance.
  • Assist employees with payroll and benefits related inquiries.

  HR Operations

  • Execute HR tasks related to employee onboarding, offboarding, and data maintenance.
  • Assist in the implementation and process flow of merit increases, performance appraisals, performance improvement plans, and disciplinary reviews in our HRIS (ADP WorkforceNow)
  • Leverages internal communication vehicles to ensure employee awareness, understanding and participation in HR programs and processes.
  • Support day-to-day HR operations, ensuring processes are followed and deadlines are met.
  • Collaborate with HR leadership to streamline HR processes, optimizing efficiency, accuracy, and overall engagement.
  • Stay informed about HR systems’ updates and best practices to recommend improvements based on emerging trends.
  • Contribute to the implementation of HR programs and policies under the guidance of HR leadership.
  • Assist in the communication and coordination of HR initiatives with cross-functional teams.

  • Collaborate in the execution of employee engagement and recognition programs as needed.

  Qualifications

  • Bachelor’s degree in Human Resources or related field; demonstrated work history commensurate of the role in lieu of degree.
  • 3-5 years experience processing high-volume (500+ HC) payrolls, US multi-state preferred.
  • Demonstrated knowledge of federal and state payroll requirements
  • Demonstrated knowledge of payroll related auditing practices and procedures.
  • 2-5 years experience within the HR generalist field; labor regulations, benefits, wage and hour laws.
  • Familiarity with COBRA and ERISA regulations.
  • Proficient with MS Office applications, specifically MS Excel.
  • Strong interpersonal skills
  • High integrity and an ability to maintain strict confidentiality
  • Ability to prioritize tasks and handle multiple projects and priorities

  Preferred Skills

  • Working knowledge and experience with ADP Workforce Now
  • Proficiency with Spanish

• About the company

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