• Job Description

  Req#: 4655277

  The Department of Public Health (DPH) seeks an agile and detail oriented HRIS Analyst to help enhance the use of our Human Resource Information Systems (HRIS) to increase effective and efficient delivery of human resource services. The HRIS Analyst will work closely with payroll, the HR Project Manager, HR Liaisons, the HR Leadership Team, and the talented team of recruiters to implement best practices for managing position and personnel data changes throughout all stages of the employee lifecycle. They will process, approve, and review position and employee changes for over 1700 positions at DPH which includes hires, promotions, and any changes to position or personnel data such as salary and leave status. They will also help with the management of electronic employee records. This position reports to the department HR Manager. Our ideal candidates will have strong technical skills, thrive in a collaborative environment, and have a passion in delivering excellent customer service.

  Background

  Department of Public Health, as one of the largest metropolitan health departments in the United States, Public Health Seattle and King County aims to protect and improve the health and well-being of all people in King County by employing strategies, policies, and interventions to reduce health disparities. Our work is:

  • Based on Science and Evidence
  • Driven by Social Justice
  • Focused on Prevention
  • Centered on the Community

  Note: This posting will create a list of qualified candidates that may be considered for selection of additional vacancies of the same position type over the next 6 months.

  Commitment To Equity and Social Justice

  Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.

  The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.

  We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.

  To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx

  Work Schedule

  Typical work schedule is Monday through Friday, 8:00 am to 5:00 pm. This position is exempt from the provisions of the Fair Labor Standards Act and is therefore not overtime eligible. Our employees are paid on a bi-weekly schedule, every other Thursday, comprising a 40-hour workweek.

  Work Location

  This position is located at the Chinook Building, 401 5th Ave, Seattle, WA 98104.

  Teleworking:

  Some of the work associated with this position will be performed through teleworking, and will report to office location and to meetings as needed. Travel to other work locations may be necessary. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

  Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team.

  Review, Audit, and Approve HRIS Transactions

  • Process and approve PeopleSoft position activities for over 1700 positions to include special duty positions, term-limited, short-term positions.
  • Review and ensure accuracy of Personnel Change Notices (PCNs) that relate to employee status changes such as hires, promotions, data changes, salary changes, and leaves of absence.
  • Coordinate transfers, special duty assignments, and other unique HR processes for DPH with other agencies.

  Provide Troubleshooting, Training, and Customer Support

  • Orient and train end users on how to interact with and administer processes within PeopleSoft most effectively.
  • Coach, audit, and provide a step by step understanding of processes and procedures for PeopleSoft and use of PCNs.
  • Respond to inquiries by phone and in writing. Evaluate concerns and take action to resolve problems and improve service.
  • Apply general knowledge, skills, and judgment to solve moderate to difficult technical problems related to PeopleSoft, Laserfiche ECM, and service delivery needs.
  • Advise and consult with managers, supervisors, and HR staff in areas concerning CBA applications, classification and compensation, federal and state employment laws, King County policies, implementing union contracts, and equitable practices through email, daily correspondence, and quality review of HR activities in PeopleSoft.

  Reports and Queries

  • Create simple to complex queries in PeopleSoft as the primary data source for human capital resources for reporting, performance indicators, and other purposes.
  • Create and edit letters, reports, charts, and other documents using various systems such as PeopleSoft, Adobe Pro, and Office 365.
  • Review and file employee personnel records into the Laserfiche Electronic Content Management (ECM) system.

  Process Improvements

  • Work with payroll, the HR Project Manager, HR Liaisons, the HR Leadership Team, and recruiters to determine the current methods of administering HR processes in PeopleSoft.
  • Document standard work and processes to maintain consistency and ensure efficiency in system operations.
  • Create, implement, and update processes, procedures, and workflows related to PeopleSoft and Laserfiche ECM.

  Our ideal candidate will demonstrate the following (Minimum):

  • Experience with Peoplesoft HR (Human Capital Management) modules or similar HRIS systems/tools, including Position Management.
  • Experience with electronic records management tools and principles.
  • Demonstrated skill in effective time-management, planning, prioritizing, and coordinating multiple projects with critical timelines.
  • Demonstrated ability to build effective relationships and foster engagement with a variety of audiences.
  • Demonstrated commitment to and understanding of best practices in delivering quality customer service, including effective interpersonal skills and the ability to promote collaboration.
  • Ability to successfully anticipate, identify and interpret potential employment problems and issues and create strategies to divert and/or resolve problems.
  • Ability to problem solve issues that arise with the administration of HR processes and their relation to the requirements of the PeopleSoft or similar HRIS systems/tools and Laserfiche systems or similar electronic records management tools.
  • Strong understanding of HR practices and guidelines, collective bargaining agreements, and various state and federal employment laws.
  • Ability to develop training materials and provide hands on assistance to end users on the PeopleSoft or similar HRIS systems/tools and Laserfiche systems or similar electronic records management tools.
  • Ability to create PeopleSoft or HRIS queries and instructions to support end users, union data requests, and public disclosure requests.
  • Skill at high volume data entry with a high degree of accuracy.
  • Knowledgeable of records management best practices and guidelines.
  • Demonstrated skill preparing and analyzing data to support the development of metrics for reporting and the establishment of performance indicator to support tracking and process improvement work.

  The most competitive applicants will have the following experiences and qualifications (Desired):

  • Experience with Laserfiche ECM or other electronic employee record program.
  • Familiarity with King County policies and procedures in HR.
  • Experience interpreting bargaining agreements and contractual language in HR processes.

  Forbes named King County as one of Washington State's best employers.

  Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

  Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

  King County is an Equal Employment Opportunity (EEO) Employer

  No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

  To Apply

  If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

  Who May Apply

  This career service position is open to all qualified applicants.

  Application Process

  If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

  The following items are required to be considered for this vacancy:

  • NeoGov Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
  • Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)
  • Cover Letter (Outlining expressed interest in this position)

  Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

  Necessary Special Requirements

  • The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
  • The selected candidate must be able to pass a thorough background investigation, but findings may not necessarily disqualify an applicant for employment.
  • For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring. For tips on interviewing, please visit https://www.kingcounty.gov/~/media/audience/employees/learning-and-development/Interview_Tips.ashx?la=en.
  • Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
  • Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
  • Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
  • Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
  • When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department.
  • If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.

  Union Membership

  This is a non-represented position.

  
  

  Contact

  For questions about this recruitment, please contact Salyse Duckworth, HR Analyst at sduckworth@kingcounty.gov.

  
  

• About the company

  King County is located in the US state of Washington.

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