• Job Description

  Req#: 4219603
  
  
  
  
  EXECUTIVE OFFICE OF THE BOARD OF SUPERVISORS
  
  
  FILING DATES
  Applications will be accepted starting FEBRUARY 22, 2024 at 8:00 a.m. (PT) to 5:00 p.m. (PT).
  
  
  EXAM NUMBER
  H1099U
  
  
  TYPE OF RECRUITMENT
  Open Competitive Job Opportunity
  
  
  REPOSTING INFORMATION
  This announcement is a repost to reopen the filing period.
  
  
  NO WITHHOLDS OR OUT-OF-CLASS EXPERIENCE ARE ALLOWED FOR THIS EXAMINATION.
  
  
  
  DEFINITION:
  Performs highly specialized clerical and staff support work in the Executive Office of the Board of Supervisors.
  
  
  
  CLASSIFICATION STANDARDS:
  Positions allocable to this journey-level class typically work under the technical and administrative supervision of Head Board Specialists or higher in the provision of highly specialized services in support of the Board of Supervisors, Executive Office, Assessment Appeals Boards, County Commissions and client departments. Work is varied and more complex but responsibility for the final work product is limited. Typical assignments include agenda and minute preparation, assessment appeal petition processing and scheduling, and procurement. Incumbents handle a high volume of written correspondence, telephone and in-person contact in response to inquiries by elected officials, County staff, public and the media. They must effectively communicate with people from varying backgrounds, organizational levels and with diverse purposes for seeking assistance from the Executive Officer of the Board. Intermediate Board Specialists apply a considerable knowledge of departmental rules, policies, procedures, special terminology, and skills in the use of various computer and automation systems associated with the area of assignment.
  • Composes agenda entries, minute entries, communications, the statements of proceedings, and legal notices for the Board of Supervisors meetings.
  • Participates in the clerical work affecting special districts and City boundary proceedings, such as filings with the Secretary of State and the State Board of Equalization, setting hearings before the Board of Supervisors, securing necessary resolutions from County Counsel, and calling elections.
  • Processes assessment appeal petitions for the equalization of real and personal property assessments, schedules hearings before the Assessment Appeals Board, and the clerks, as well as records and communicates actions taken by the Boards and assessment hearing officers.
  • Composes agendas, minutes, and letters of actions taken at various County commissions, Joint Power Authority Commissions, non-profit corporations, and provides other support services including gathering data and compiling reports for presentation at meetings.
  • Makes arrangements and attends meetings for the Board of Supervisors, commissions, and other meetings as required to obtain information needed in order to communicate actions taken.
  • Prepares the payroll data necessary to produce total pay using eHR and provides other payroll services for the department, various client departments, and commissions.
  • Participates in providing clerical work for various personnel and special services including budget projections, the County employee service recognition award program, temporary clerical services, and Closed Sessions luncheons.
  • Participates in coordinating a considerable volume of procurement activities, including ordering, securing, providing supplies and equipment as well as office services for the Board Offices, Executive Office, client departments, and commissions.
  • Composes letters, prepares reports, and other material for signature or approval.
  • Answers inquiries and procedural questions from operating departments, the Chief Executive Office, County Counsel, Board Offices, commissions, employees, and the public.
  • Maintains files of official records of the Board of Supervisors, Assessment Appeals Board, commissions, and other groups to retrieve information when needed from these records.
  • Receives, processes, and routes mail to the proper Board Offices, Executive Office, Chief Executive Office, County Counsel, commissions, or client departments.
  • Participates in the review of State and County laws in order to implement new procedures that affect the Executive Officer-Clerk of the Board of Supervisors.
  • Participates in discussing new procedures or procedural problems with departments or commissions affected and in reviewing procedures to make changes where necessary.
  • Operates office machines as required, such as personal computers, calculator, fax, etc.
  MINIMUM REQUIREMENTS:
  
  OPTION I: Two years' office clerical experience, one year of which must have been in a specialized clerical, secretarial capacity at the level of Los Angeles County's classes of Intermediate Clerk*, Intermediate Typist Clerk**, or Secretary II***.
  
  * Intermediate Clerk is defined as: performs specialized clerical work.
  
  ** Intermediate Typist-Clerk is defined as: does skilled typing and performs specialized clerical work.
  
  *** Secretary II is defined as: functions as secretary to either (1) the head of a major section in a medium- sized County department or organization (2) the head of a major unit in a very large and complex County department or organization.
  
  OPTION II: One year's experience as a Board Specialist**** in the service of the County of Los Angeles.
  
  **** Board Specialist is defined as: performs specialized clerical work and staff support work in the Executive Office of the Board of Supervisors. To qualify, applicants MUST have County status in this class, as evidenced by holding or having held such payroll title.
  
  LICENSE :
  A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
  
  PHYSICAL CLASS:
  II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.
  
  DESIRABLE QUALIFICATIONS :
  • Experience gathering data and composing reports, or preparing confidential official correspondences, and/or legal notices for the office of an elected official.
  • Experience interacting with various constituents, Board Offices, commissions, advisory councils, community groups, and/or non-profit agencies in order to coordinate activities, meetings, conferences, public forums, and/or special events.
  • Experience discussing and reviewing the analysis of proposed Federal or State legislation and their impact on the services offered by an elected official's organization.
  EXAMINATION CONTENT :
  This examination will consist of two (2) components:
  PART I: A multiple choice and/or simulation assessment(s), weighted 50%, assessing Achievement, Professional Potential, Responsibility, Team Work, Reading Comprehension, and Following Instructions.
  MULTIPLE CHOICE AND/OR SIMULATION ASSESSMENTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19 .
  PART II: An Evaluation of Training and Experience, weighted 50%, based on application information, Desirable Qualifications, and Supplemental Information Questionnaire form.
  Each candidate's background will be evaluated on the basis of information provided on his/her County of Los Angeles Employment Application and Supplemental Information Questionnaire form that pertains to the areas of MINIMUM REQUIREMENTS and DESIRABLE QUALIFICATIONS to determine the level and scope of the candidate's job preparation for this position.
  APPLICANTS MUST MEET THE REQUIREMENTS AND ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON EACH PART OF THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER.
  PLEASE NOTE:
  All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add nmondragon@bos.lacounty.gov, vcudiamat@hr.lacounty.gov, info@governmentjobs.com, talentcentral@shl.com, noreply@proctoru.com, and donot-reply@amcatmail.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.
  Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component.
  Scores cannot be given over the telephone.
  TRANSFER OF TEST COMPONENTS:
  
  • Applicants who have taken identical components recently for other exams may have their test responses automatically transferred to this examination.
  • This examination contains test components that may be used in the future for new examinations and your test responses may be transferred.
  TEST PREPARATION :
  
  • Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you preparing for the test, we advise you to review all related materials that you deem necessary.
  • An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website athttp://hr.lacounty.gov/. Please click on "Find a Job" and then "Job Search Toolkit." Test Preparation Information is located under the "Employment Test Assistance" section.
  • Additional online practice tests are available at https://www.shl.com/shldirect/en/practice-tests/
    
  Eligibility Information:
  We will process applications on an "as-received" basis. Those who receive a passing final score will be promulgated to the eligible register accordingly. The names on the register will be active for a period of 6 months following the date of promulgation.
  
  No person may participate in this examination more than once every six (6) months.
  
  Vacancy Information:
  We will use the resulting eligible register to fill vacancies in the Executive Office of the Board of Supervisors.
  Application And Filing Information :
  Applications must be filed online only. We must receive your application BEFORE 5:00 p.m., PT, on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this website.
  Plan to submit your online application well in advance of the 5:00 p.m. PT, deadline. You may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.
  Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements to Qualify as listed on this job bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected.
  Important: Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from the Class Specification and Minimum Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified.
  Fair Chance Initiative :
  The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.
  
  
  Anti-Racism, Diversity, and Inclusion (ARDI):
  The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.
  
  Social Security Number (SSN):
  Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.
  
  User ID and Password :
  All applicants must file their application using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.
  
  Do you have a computer and internet access?
  For candidates who may not have regular access to a computer or the internet, applications can be completed at public libraries throughout Los Angeles County.
  
  Department Contact Name:
  Neal Mondragon
  NMondragon@bos.lacounty.gov
  (213) 974-0895
  
  ADA Coordinator Phone:
  (213) 974-1422
  
  Teletype Phone:
  (213) 974-1704
  
  California Relay Services Phone:
  (800) 735-2922
  
  CLICK HERE FOR ADDITIONAL EMPLOYMENT INFORMATION!

• About the company

  Los Angeles County, one of California’s original 27 counties, was established on Feb. 18, 1850. It is one of the nation’s largest counties with 4,084 square miles, and has the largest population of any county in the nation.

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