• Job Description

  Req#: R32780

  About Our Company

  We’re a physician-led, patient-centric network committed to simplifying health care and bringing a more connected kind of care.

  Our primary, multispecialty, and urgent care providers serve millions of patients in traditional practices, patients' homes and virtually through VillageMD and our operating companies Village Medical, Village Medical at Home, Summit Health, CityMD, and Starling Physicians .

  When you join our team, you become part of a compassionate community of people who work hard every day to make health care better for all. We are innovating value-based care and leveraging integrated applications, population insights and staffing expertise to ensure all patients have access to high-quality, connected care services that provide better outcomes at a reduced total cost of care.

  Job Description

  The Leave of Absence Specialist will manage the administration of all aspects of employee leaves to ensure compliance with company policies, federal, state and local leave regulations, while providing instruction, guidance and excellent customer service to employees, managers and human resources professionals. This position requires a high degree of confidentiality.

  Essential Job functions:

  • Manage the administration of all company leaves of absence, including federal, state and
  • local leaves, reasonable accommodation under ADA, personal leave, military leave, etc.
  • Serve as the primary point of contact for employees and manage leave inquiries, advising
  • employees and managers on the leave process and related policies.
  • Intake of leave requests, sending required notices, forms and letters, and determining leave
  • eligibility. Ensure compliance of all federal, state and local leaves
  • Create and maintain complete and accurate leave files.
  • Track leave time working with HRIS and Payroll
  • Communicate with employees, managers and human resources professionals to coordinate
  • the return-to-work process, including accommodation requests and leave expirations.
  • Responsible for maintaining current knowledge of federal, state and local leave laws and
  • regulations;
  • Review all case escalations on a regular basis Director of Leave Administration and HR
  • Manager of Leave Administration.
  • Track accommodations made within the company. Develop, generate and present reports on
  • a regular basis to analyze LOA and accommodation data and trends.
  • Coordinate short-term and/or long-term disability and process application in leave paperwork
  • Track Family Medical Leave (FMLA, state specific LOA, personal LOA and Workers
  • Compensation LOA, ADA in conjunction)
  • Additional benefits administration and other duties assigned as appropriate

  General Job functions:

  • Act as a Subject Matter Expert for the HR department for Leave of Absence, Worker's
  • Compensation and ADA processes, policies, procedures
  • Contribute to cross-functional HR initiatives as well as LOA specific initiatives.
  • Communicate ideas and process improvements regarding current LOA policies and
  • procedures
  • Perform other related duties or projects as required or requested.
  • Strong commitment to data integrity and accuracy

  
  Education, Certification, Computer and Training Requirements:

  • Human Resources, Business Administration or related field degree preferred
  • SHRM Certification or Membership preferred
  • Minimum 2 years’ experience in an HR/Leave Admin/Employment Law related position.
  • Previous experience with high volume leave administration in leave of absence
  • administration preferred.
  • In-depth knowledge of federal and state leave related regulations including FMLA, NJFLA,
  • NYPFL, ADAAA (including the interactive process), HIPAA, and workers compensation.
  • General understanding of employee benefits as they relate to leaves of absence, including
  • short/long term disability, COBRA, state disability pay, etc.
  • Proficient in Microsoft Office programs, including Excel, Word, PowerPoint and Outlook
  • Experience using HRIS software (Workday), database and web-based systems, and leave
  • admin related systems
  • Ability to maintain high level of confidentiality and professionalism
  • Excellent written and verbal communication skills
  • Strong multi-tasking, prioritization and organization skills
  • Attention to detail, critical thinking, analytical and problem-solving skills
  • Self-starter, fast learner with ability to work independently under limited supervision
  • Must work well in an interactive team environment

  Travel:

  • Local travel to other locations, 10%

  About Our Commitment

  Total Rewards at VillageMD

  Our team members are essential to our mission to reshape healthcare through the power of connection. VillageMD highly values the critical role that health and wellness play in the lives of our team members and their families. Participation in VillageMD’s benefit platform includes Medical, Dental, Life, Disability, Vision, FSA coverages and a 401k savings plan.

  Equal Opportunity Employer

  Our Company provides equal employment opportunities ( EEO) to all employees and applicants for employment without regard to, and does not discriminate on the basis of, race, color, religion, creed, gender/sex, sexual orientation, gender identity and expression (including transgender status), national origin, ancestry, citizenship status, age, disability, genetic information, marital status, pregnancy, military status, veteran status, or any other characteristic protected by applicable federal, state, and local laws.

  Safety Disclaimer

  Our Company cares about the safety of our employees and applicants. Our Company does not use chat rooms for job searches or communications. Our Company will never request personal information via informal chat platforms or unsecure email. Our Company will never ask for money or an exchange of money, banking or other personal information prior to the in-person interview. Be aware of potential scams while job seeking. Interviews are conducted at select Our Company locations during regular business hours only. For information on job scams, visit, https://www.consumer.ftc.gov/JobScams or file a complaint at https://www.ftccomplaintassistant.gov/ .

• About the company

  Summit Medical Group one of the largest physician owned multispecialty medical practices in the country. In addition to its 250,000-square-foot main campus, the Group has 67 satellite offices in central and northern New Jersey. It employs more than 600...

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