• Job Description

  Req#: oQNUtfwK?nl=1

  NYBG J ob Description

  u00A0

  u00A0

  Title	Reports t o
  Administrative Coordinator	Director of the LuEsther T. Mertz Library

  u00A0

  Position Summary :

  The Administrative Coordinator will provide high-level support of the Director of the LuEsther T. Mertz Library. Responsible for general oversight of divisional and administrative details; ensures the successful coordination and execution of day-to-day office operations, including ongoing budget reconciliations and communication with patrons, customers, and vendors. Prepare reports, track budget information, prepare expense reports, and assist with proof reading and editing of reports and grant proposals. u00A0 The LuEsther T. Mertz Library is part of the NYBG Science division. This position works collaboratively across the NYBG Science Division to support cohesive administrative operations. u00A0

  Additionally, this position supports, through actions and conduct, NYBGu2019s Inclusion, Diversity, Equity and Accessibility initiatives and helps to build and maintain an inclusive organization culture throughout the institution.

  u00A0

  u00A0

  Specific Duties & Responsibilities :

  Aids in establishing short and long-range division-wide project schedules to ensure compliance with deliverables and deadlines. Provides administrative support for all Library and Science staff, as needed. Maintains relationships and liaises with all levels of administration, staff, and outside vendors to coordinate administrative activities, to carry out management directives, and facilitate the resolution of problems. Assists Director with confidential personnel and budget matters, and associated polices. Schedules appointments and meetings; keeps calendars and covers phone lines; assists with payroll processing and maintains annual attendance tracking reports. Keeps divisional files up to date and in order. Monitors, verifies, and reconciles expenditure of all budgeted funds monthly and during fiscal year-end closing and audit processes. Assists with data input and extraction from financial reporting software. Administers divisional contracts and agreements in accordance with Garden policies and requirements; ensures all potential contracts are fully vetted through proper channels. Monitors inventory of office supplies and the purchasing of new material with attention to budgetary constraints ; assist with tracking of in-house member materials and premiums. Processes bills , payments, check requests, and other documents; generates internal and external communications for the department; expedites IT, supply, and other requests. Regularly tracks financial commitments and expenses related to subscriptions, dues, and maintenance contracts during the year. Coordinates organizing of the departmentu2019s tours, events, luncheons. Other related duties, as needed.

  u00A0

  Qualifications :
  	Two to five years of experience in an administrative role in a not-for-profit organization; cultural institution experience preferred. Strong varied computer skills including Microsoft Office (Word, Excel, PowerPoint) and internet research skills. Must possess excellent organizational skills and have the ability to handle a multitude of various tasks, as well as pay meticulous attention to details. Must have a professional manner and the ability to multitask under pressure. Needs strong interpersonal and professional oral and written communication skills and have the ability to function as a team player in a collaborative environment. College, secretarial, or business school training. u00A0
  Physical Demands & Work Environment: u00A0 While performing the duties of this position, the employee is required to, at minimum , sit for extend periods. u00A0 Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. u00A0 Baseline Work Schedule: u00A0 Monday-Friday, 9am to 5pm, 35 hours per week. u00A0

  Salary: $62,000

  u00A0

  Benefits:

  • u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 15 Vacation Days
  • u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 13 Paid Holidays
  • u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 12 Sick Days
  • u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 Health and Dental Insurance Coverage
  • u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 401K
  • u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 u00A0 Pension Plan

  u00A0

  If you require an accommodation for any part of the application process, please notify the Human Resources department at HR@nybg.org. u00A0 u00A0 u00A0

  u00A0 u00A0 u00A0 u00A0

  If you are interested in applying for a position at the New York Botanical Garden, please go to http://www.nybg.org/employment to submit your application. u00A0

  u00A0

  u00A0

• About the company

  The New York Botanical Garden is a botanical garden located at Bronx Park in the Bronx, New York City.

Notice