• Job Description

  Req#: req22949
  Mayoral Support Manager - West Yorkshire Combined Authority

  To apply for this post, please visit the West Yorkshire Combined Authority website

  West Yorkshire Combined Authority - External Organisations

  Salary	Grade L Salary £43,937 pa
  Hours	37
  Contract Type	Permanent
  Closes	Sunday 25th June 2023 11:55 PM
  Job Ref	req22949

  
  

  
  Mayoral Support Manager - R/F11a
  
  Grade L | Salary £43,937 pa |
  Location Leeds |
  Permanent |
  Full time (up to 37 hours pw) | Applications for part time / job share will be considered |
  Closing date: 25 June 2023
  
  Do you want to work for an organisation that values you as an individual? An organisation that will support your professional development?
  What about an organisation that has Equality, Diversity and Inclusion at the heart of everything that it does?
  How about an organisation that does all these things and more?
  
  Then look no further than the West Yorkshire Combined Authority!
  
  The Mayor of West Yorkshire’s busy office is looking for a new Office Manager. This exciting role will put you at the heart of a fast paced and dynamic team, providing day-to-day support to the Mayor as she delivers on her manifesto pledges to the region. These pledges can be viewed here.
  The role provides high-level professional and confidential operational leadership for the office of the Mayor of West Yorkshire.
  
  Working closely with the Chief of Staff, you will play a critical role within the Mayoral team by ensuring the effective day-to-day management of the Mayoral Office including overseeing the executive support function to the Mayor, Chair and Deputy Chairs of the CA’s Transport Committee. You will also ensure effective co-ordination and communication between the mayoral office and wider teams across the CA as well as key stakeholders.
  
  You will have lead responsibility for implementing and ensuring the smooth delivery of all the operational, financial and contractual processes, as well as ensuring compliance with all statutory and governance matters. With line management responsibility for a small team, you will provide direct support to the team as policy portfolio leads linked to the delivery of the Mayor’s manifesto pledges.
  You can read all about the role of the Mayor and devolution https://www.westyorks-ca.gov.uk/a-mayoral-combined-authority/
  
  It is an exciting time to be joining the Mayoral Combined Authority. We have a wide variety of exciting projects that we are working on which will help shape the West Yorkshire region.
  
  In 2021 the £1.8bn devolution deal was secured for West Yorkshire. This meant the first Mayor of West Yorkshire was subsequently elected, with Tracy Brabin taking up post in May 2021. The devolution deal and election of the Mayor has enabled us to start to drive up living standards for local communities while tackling the climate emergency and helping to deliver our commitment to become a net zero carbon city region by 2038.
  
  To find out more about the work the Combined Authority is involved with take a look at our latest news stories.
  
  The Role

  Reporting into the Chief of Staff, the key responsibilities are but not limited to:

  • Act as a first point of contact for the Mayoral Office liaising and working with a wide range of stakeholders both within the community, CA and externally.
  • Oversee the delivery of a highly effective executive support function to the Mayor, Chair and Deputy Chair of the CA’s Transport Committee by ensuring the full practical coordination of their diaries and management of their inboxes.
  • Daily management of the mayoral office inbox, responding, delegating and drafting responses as necessary as well as prioritisation and supervision of workflow for members of the Mayoral Office team.
  • Line management and development of four direct reports including 2x policy and casework support officers, diary secretary and mayoral support officer and Transport Committee policy and support officer.
  • Lead on security issues for the Mayor and Deputy Mayor (Policing and Crime) within the team as well as the allocation and management of casework ensuring compliance with corporate KPI’s and internal policies.
  • Support the Chief of Staff with budget and team planning.
  • Support the Mayoral Office team to manage enquires from various internal and external stakeholders including Leaders, Councillors, Chief Executives, Senior Civil Servants and Ministers in a highly professional, efficient and timely manner.
  • Provide professional and confidential secretariat to political and senior officer meetings including agenda setting, collating papers, writing reports and preparing accurate minutes.
  • Support the wider mayoral team to provide a professional interface between the mayoral office and the CA’s wider policy and strategy teams and ensure actions requested by the Mayor, Chair and Deputy Chair of the CA’s Transport Committee, Deputy Mayor (Policing and Crime) are proactively followed up and delivered on time.
  • Financial responsibility as a budget holder for the Mayoral Office, carrying out and monitoring all relevant transactions including the necessary preparations for audit purposes.
  • Oversee and help prepare the monthly submission of the team and Mayor’s travel expenses.
  • Lead the Mayoral Office response to Freedom of Information requests.
  • Ensure relevant papers or briefing notes are prepared and received in a timely manner for meetings and lead on the production of the Mayor’s daily briefing pack.
  • Provide general administrative and organisational support to the Mayor and the wider mayoral team as required, including the preparation of documents, correspondence, reports and management information as needed.
  
  For further information about the role, please contact Mike Hawking, Chief of staff at mike.hawking@westyorks-ca.gov.uk
  
  About you

  You will have the following key skills, attributes, education and experience:

  • Educated to Degree or equivalent relevant education/ experience.
  • Practical experience of successfully performing in a similar role.
  • Experience of working in a political environment.
  • Experience of working with a range of stakeholders.
  • Current knowledge of national legislation, policies and developments relevant to Mayoral policy priorities.
  • Experience of working in a multidisciplinary team.
  
  Our offer

  Alongside a competitive salary, we offer an excellent benefits package including:

  • 28 days Annual Leave (increasing upon years of service) plus bank holidays
  • Generous Employer-Contribution Pension Scheme
  • Free Travel on rail and buses across West Yorkshire with the M-Card (Zones 1-5)
  • Flexible Working Practices with Health & Wellbeing initiatives to ensure you achieve the best work/life balance and career goals.
  
  We have also recently undergone a major office refurbishment and have bright, airy, modern office space, with all latest technology, and just a 2-minute walk from Leeds Railway Station. We also have agile working options too if you would rather work from home, or another suitable location, as well as a generous flexi-time scheme.
  
  Have a look at our Employee Benefits webpage to find out more.
  
  To apply

  If this sounds like your next role, please upload your anonymised CV, and complete the application form on our application website telling us why you would be a great fit for our role.
  
  Please apply by 11:55pm on Sunday 25 June 2023 via the link below.
  
  Mayoral Support Manager - R/F11a - West Yorkshire Combined Authority (westyorks-ca.gov.uk)

  Further Information

  The Combined Authority is passionate about creating an inclusive workplace that promotes and values diversity. We know through experience that different ideas, perspectives and backgrounds create a stronger and more creative work environment that delivers better outcomes.
  
  We welcome applications irrespective of people's age, disability, neuro-divergence, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, pregnancy or maternity. or other personal circumstances. We have policies and procedures in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustments for people who have a disability and/or who are neuro-divergent. To find out more about inclusivity at the West Yorkshire Combined Authority please visit our dedicated webpage.
  
  Applicants with a disability are guaranteed an interview, subject to the minimum criteria being met.
  
  Whilst agile working is an option for most staff, there is an expectation that employees are able to attend the office in central Leeds as and when required.
  
  Candidates will be notified of invitation to interview by e-mail and interviews will be carried out either by phone, video or face to face. If you have any difficulty with the type of interview you are invited to, please inform the recruiting manager at your earliest convenience to enable them to consider an alternative solution.
  
  Please note that whilst it is our policy to recruit at SP1 for all appointments, which is the salary stated above, each role includes career salary progression, with incremental increases applicable in most cases, on an annual basis.
  
  Due to the high volumes of applications we receive, we are unfortunately unable to respond to every applicant. If you have not heard from us within four weeks of the closing date, please assume that on this occasion your application has not been successful. We do however thank you for your application and encourage you to continue looking for roles on our Careers with Us website page.
  
  Candidate information will be retained by the Combined Authority for six months.
  
  Terms and conditions

  
  The West Yorkshire Combined Authority has recently been in consultation with employees and Trade Unions to review the Terms and Conditions of Employment and Staff Benefits.
  
  We are pleased to announce that these proposals have been accepted and work is currently underway to implement these.

  The above post is not a Leeds City Council vacancy and has been advertised on behalf of the relevant organisation. To apply please follow their application instructions.

  This role is based in the UK. Employment is conditional on confirmation of the right to work in the UK - either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa. If you do not have the right to work in the UK and the role does not meet eligibility for sponsorship, please consider carefully whether you meet the eligibility to apply.

• About the company

  Leeds City Council is the local authority of the City of Leeds in West Yorkshire, England.

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