• Job Description

  Req#: C9262-25-1541?language=en&page=116&sort=publicationDateDesc

  Job summary

  Part time post - 61.5 hours per week available

  The Medical Directorate Support Service are looking for a dynamic, friendly and organised administration assistant to work within the Medical Directorate Team based at the Cumberland Infirmary, Carlisle. You will be required to work within a small team to provide a comprehensive administration service supporting the Medical Directorate function and teams.

  Main duties of the job

  The Medical Directorate Support Service are looking for a dynamic, friendly and organised administration assistant to work within the Medical Directorate support team based at the Cumberland Infirmary, Carlisle. You will be required to work across the different areas to provide a comprehensive administration service supporting the portfolios across the medical directorate.

  About us

  At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.

  Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time':

  Being a clinically led organisation

  Quality and safety at the heart of our Trust

  A positive patient experience every time

  A great place to work

  Managing our money well

  As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

  Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.

  Details

  Date posted

  27 October 2025

  Pay scheme

  Agenda for change

  Band

  Band 3

  Salary

  £24,937 to £26,598 a year Per annum pro rata

  Contract

  Permanent

  Working pattern

  Full-time, Part-time, Flexible working, Home or remote working

  Reference number

  262-A-25-7509306

  Job locations

  Cumberland Infirmary

  Unit 12 Port Road

  Carlisle

  CA2 7HY

  
  

  Job description

  Job responsibilities

  Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

  Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab)

  If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

  Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.

  Disclosure and Barring Service:

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

  Standard Check: £21.50 + Administration cost of £5.90 = £27.40. Deducted from salary over a 4 month period or a one-off payment.

  Enhanced Check: £49.50 + administration cost of £5.90 = £55.40. Deducted from salary over a 4 month period or a one-off payment.

  NCIC can offer successful future employees the following benefits:

  27-day holiday scheme rising to 33 after 10 years

  Flexible working Scheme

  NHS Discounts*

  Salary Sacrifice schemes including lease cars and Cycle to Work*

  Excellent opportunities for development*

  Competitive NHS Pension scheme

  Vivup is a free, confidential counselling and information service to assist with personal or work-related problems

  *Subject to eligibility

  Important Information

  Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

  If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

  Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

  Job description

  Job responsibilities

  Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

  Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab)

  If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

  Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.

  Disclosure and Barring Service:

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

  Standard Check: £21.50 + Administration cost of £5.90 = £27.40. Deducted from salary over a 4 month period or a one-off payment.

  Enhanced Check: £49.50 + administration cost of £5.90 = £55.40. Deducted from salary over a 4 month period or a one-off payment.

  NCIC can offer successful future employees the following benefits:

  27-day holiday scheme rising to 33 after 10 years

  Flexible working Scheme

  NHS Discounts*

  Salary Sacrifice schemes including lease cars and Cycle to Work*

  Excellent opportunities for development*

  Competitive NHS Pension scheme

  Vivup is a free, confidential counselling and information service to assist with personal or work-related problems

  *Subject to eligibility

  Important Information

  Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

  If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

  Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

  Person Specification

  Qualifications

  Essential

  • NVQ 3 in administration or equivalent.

  Experience

  Essential

  • Previous administrative experience in a customer focused organisation.
  • Proven experience of working as part of a team.
  • Operating word processing and computer packages.

  Desirable

  • Experience in planning, organising and servicing meetings, including Minute Taking.

  Knowledge

  Essential

  • Continuing professional development with portfolio.
  • Awareness of Equality issues.
  • Knowledge of working time regulations
  • Knowledge of Data Protection legislation
  • Use of Outlook to arrange and manage multiple dairies.
  • Experience of admin and clerical role
  • Customer services experience
  • Proficient in IT / Microsoft packages
  • Experience of exporting, collating, analysing and drafting information into presentable formats

  Desirable

  • Knowledge of regulatory functions related to doctors including Junior Doctor Contract

  Skills

  Essential

  • Accurate typing skills
  • Approachable, ability to work as part of a team
  • Work to processes and task management prioritation
  • Ability to work accurately, prepare routine written correspondence
  • Capability to build and maintain effective relationships having effective communication and interpersonal skills
  • Advanced IT skills including proven abilities in using Microsoft Office
  • Competence to prioritise own workload and work to deadlines
  • Demonstrate good attention to detail
  • Exhibit excellent organisational skills
  • Able to maintain a professional manner.
  • Ability to work autonmosly

  Personal Circumstances

  Essential

  • Flexible approach to work
  • Good interpersonal skills

  Other Requirements

  Essential

  • Act in ways that support equality and value diversity (Level 1) Cumbria.
  • Support equality and value diversity (Level 2)

  Person Specification

  Qualifications

  Essential

  • NVQ 3 in administration or equivalent.

  Experience

  Essential

  • Previous administrative experience in a customer focused organisation.
  • Proven experience of working as part of a team.
  • Operating word processing and computer packages.

  Desirable

  • Experience in planning, organising and servicing meetings, including Minute Taking.

  Knowledge

  Essential

  • Continuing professional development with portfolio.
  • Awareness of Equality issues.
  • Knowledge of working time regulations
  • Knowledge of Data Protection legislation
  • Use of Outlook to arrange and manage multiple dairies.
  • Experience of admin and clerical role
  • Customer services experience
  • Proficient in IT / Microsoft packages
  • Experience of exporting, collating, analysing and drafting information into presentable formats

  Desirable

  • Knowledge of regulatory functions related to doctors including Junior Doctor Contract

  Skills

  Essential

  • Accurate typing skills
  • Approachable, ability to work as part of a team
  • Work to processes and task management prioritation
  • Ability to work accurately, prepare routine written correspondence
  • Capability to build and maintain effective relationships having effective communication and interpersonal skills
  • Advanced IT skills including proven abilities in using Microsoft Office
  • Competence to prioritise own workload and work to deadlines
  • Demonstrate good attention to detail
  • Exhibit excellent organisational skills
  • Able to maintain a professional manner.
  • Ability to work autonmosly

  Personal Circumstances

  Essential

  • Flexible approach to work
  • Good interpersonal skills

  Other Requirements

  Essential

  • Act in ways that support equality and value diversity (Level 1) Cumbria.
  • Support equality and value diversity (Level 2)

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Additional information

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Employer details

  Employer name

  North Cumbria Integrated Care NHS Foundation Trust

  Address

  Cumberland Infirmary

  Unit 12 Port Road

  Carlisle

  CA2 7HY

  
  

  Employer's website

  https://www.ncic.nhs.uk/ (Opens in a new tab)

  Employer details

  Employer name

  North Cumbria Integrated Care NHS Foundation Trust

  Address

  Cumberland Infirmary

  Unit 12 Port Road

  Carlisle

  CA2 7HY

  
  

  Employer's website

  https://www.ncic.nhs.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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