• Job Description

  Req#: C9184-24-0947?language=en&page=126&sort=publicationDateDesc

  Job summary

  We have two exciting opportunities within our friendly Paediatric Secretarial Team at Musgrove Park Hospital. This is for 1x full-time Medical Secretary, and 1x Medical Secretary at 30 hours covering maternity leave for 12 months.

  We are able to offer partial working from home with all necessary equipment to the successful candidate once fully trained.

  We are also able to offer this as a development post to the right candidate, you will receive comprehensive in-house training as well as the opportunity to gain qualifications such as Medical Terminology and Business Administration.

  Main duties of the job

  You will work as part of the Paediatric Secretarial Team providing a comprehensive secretarial service including telephone duties, typing (including audio), filing, dealing with incoming and outgoing mail, arranging appointments, and generally assisting in the smooth running and co-ordination of the secretarial team.

  About us

  As an organisation, the NHS offers a wide range of benefits including flexible working, pension contributions, market leading annual leave allowance, career progression and regular conversations, not to mention our Blue Light Card and NHS exclusive discounts.

  The benefits of working in Somerset include the idyllic countryside, with our areas of outstanding beauty and stunning coastlines. You will get to enjoy these perks whilst still only being a stone's throw away from bustling city centres like Bristol, Bath and Exeter and only two hours away from London.

  There are excellent educational facilities in the area and, when compared to other regions, house prices are reasonable. You will experience the best of both in Somerset, the countryside and the cosmopolitan - there is truly something for everyone!

  Date posted

  03 May 2024

  Pay scheme

  Agenda for change

  Band

  Band 3

  Salary

  £22,816 to £24,336 a year per annum

  Contract

  Fixed term

  Duration

  12 months

  Working pattern

  Full-time, Home or remote working

  Reference number

  184-HR6262264

  Job locations

  Musgrove Park Hospital

  Parkfield Drive

  Taunton

  TA1 5DA

  
  

  Job description

  Job responsibilities

  • Prioritise own work efficiently and effectively, working within the secretarial team to ensure Trust targets for all administrative duties are met
  • Communicate with patients, colleagues, internal and external contacts in a courteous, professional and timely manner at all times by various methods, i.e. telephone, written, face to face
  • Deal with day-to-day correspondence, initiating appropriate responses in order to provide patients, staff and other parties with required information in a friendly and professional manner
  • Receive telephone calls, accepting messages on behalf of members of the specialty team, taking appropriate action where necessary
  • Liaise with appropriate personnel in the multidisciplinary teams to gather and co-ordinate patient information so this is accessible in a timely manner

  Job description

  Job responsibilities

  • Prioritise own work efficiently and effectively, working within the secretarial team to ensure Trust targets for all administrative duties are met
  • Communicate with patients, colleagues, internal and external contacts in a courteous, professional and timely manner at all times by various methods, i.e. telephone, written, face to face
  • Deal with day-to-day correspondence, initiating appropriate responses in order to provide patients, staff and other parties with required information in a friendly and professional manner
  • Receive telephone calls, accepting messages on behalf of members of the specialty team, taking appropriate action where necessary
  • Liaise with appropriate personnel in the multidisciplinary teams to gather and co-ordinate patient information so this is accessible in a timely manner

  Person Specification

  Criteria

  Essential

  • Confident in IT systems
  • Good communication skills on the telephone, via email, face to face and in written correspondence
  • Proven experience of successfully working in team environment
  • Ability to multitask and organise own time

  Desirable

  • Audio typing/word processing
  • Previous administration experience

  Person Specification

  Criteria

  Essential

  • Confident in IT systems
  • Good communication skills on the telephone, via email, face to face and in written correspondence
  • Proven experience of successfully working in team environment
  • Ability to multitask and organise own time

  Desirable

  • Audio typing/word processing
  • Previous administration experience

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Additional information

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Employer details

  Employer name

  Somerset NHS Foundation Trust

  Address

  Musgrove Park Hospital

  Parkfield Drive

  Taunton

  TA1 5DA

  
  

  Employer's website

  https://www.somersetft.nhs.uk/ (Opens in a new tab)

  Employer details

  Employer name

  Somerset NHS Foundation Trust

  Address

  Musgrove Park Hospital

  Parkfield Drive

  Taunton

  TA1 5DA

  
  

  Employer's website

  https://www.somersetft.nhs.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

Notice