• Job Description

  Req#: 129845

  Requisition Number: 129845
  Position Number/s: 60177443
  Classification: APS Level 5
  Location: ACT
  Division: N/A
  Branch: N/A
  Section: Coordinator-General Executive Office
  Security Classification: Baseline Vetting
  Salary: $79,375.00 to $84,859.00
  Contact: Prue Walker Email: prue.walker@nema.gov.au
  Period of Vacancy: Ongoing
  Number of Vacancies: 1

  Applications close: Sunday 15 October 2023 at 11:59pm (midnight) - AEDT. Late applications will not be accepted.

  Who can apply:
  Please note this opportunity is available to current Australian Public Service employees and all eligible members of the community.

  National Emergency Management Agency:
  The National Emergency Management Agency (NEMA) was established on 1 September 2022 as a single, accountable Commonwealth authority that delivers a whole-of-nation approach to reducing disaster risk, planning, preparing for, responding to and recovering from all hazards across the emergency management continuum.
  NEMA works closely with local communities as well as state and territory Governments to deliver the best outcome for communities across Australia. To help communities respond and recover, while preparing Australia for future emergencies, we:

  • fund programs and initiatives, big and small, that help communities in times of emergency, as well as to recover and prepare, including through disaster recovery funding and the Disaster Ready Fund to help reduce the risk and impact of disasters;
  • work with communities, industry and non-government organisations by connecting local Regional Support Officers and other NEMA staff right around Australia, to share lessons learnt, provide awareness on navigating Government services, and gain community and industry-led ideas and concepts to inform strategic policy and planning;
  • provide national leadership to share knowledge, situational awareness, and trends in disaster efforts to inform, guide and shape the national picture and decision-making at the Commonwealth, state and local Government level – including through policy development and strategy to improve risk reduction, resilience and recovery; and
  • provide round-the-clock all-hazards monitoring and operational coordination for domestic and international emergencies, including supply chain disruptions, critical infrastructure outages, biosecurity risks and widespread cyber-attacks, and through supporting preparedness and response activities, including through the operationalisation of the Australian Government Crisis Management Framework.

  
  About the role:
  The Executive Support Officer (ESO) to the Coordinator-General works closely and collaboratively with the Coordinator-General’s Executive Assistant (EA) and the Chief of Staff (CoS) to ensure support to the Coordinator-General as required. Working under general direction, the ESO will undertake a range of support duties in a fast-paced and rapidly changing environment that require sound decision making ability and attention to detail. The ESO will be required to provide advice and negotiate solutions to a wide range of administrative, procedural and logistical issues on matters relating to the Executive’s Office as well as prepare written material, manage records and contribute to continuous business improvement initiatives.
  This is a position of trust that requires sound judgement and exemplary levels of personal integrity, sensitivity, confidentiality and discretion as well as the ability to manage relationships sensitively.

  
  Our ideal candidate:
  Do you have an eye for detail, experience in administration support, excellent communication skills and a history of achieving results? NEMA is expanding the Coordinator-General’s Office and looking to fill this new APS 5 Executive Support Officer position. Whilst working in the Agency you will be exposed to cutting edge technology as well as training resources that can fast track your professional development, allowing you to excel within and outside of the Agency. The successful candidates will be self-driven and seek to directly influence the key outcomes of the organisation.
  
  We encourage applications from First Nations people, people with disability, LGBTQIA+ people, people from culturally and linguistically diverse backgrounds, mature age people and people from other diverse backgrounds. We are committed to providing a working environment that values diversity and inclusion and supports staff to reach their full potential.

  
  Specific duties/responsibilities:

  • Monitor and track due dates for tasks and briefings
  • As required, action and/or delegate moderately complex correspondence, including prioritisation and quality checks to ensure timely and effective professional outcomes
  • Record all correspondence through the senior executive office
  • Under the direction of the EA, prepare, facilitate and distribute meeting agendas, papers and communications and coordinate follow up action items across stakeholders. This includes preparation and printing of meeting packs for the Coordinator-General
  • Assist with writing moderately complex reports, briefs and other documents for a range of audiences
  • Train to provide back-up baseline Executive Assistant functions in the absence of the EA
  • Have an awareness of emerging matters and promptly alert the EA and CoS as appropriate
  • Contribute to and support corporate administration
  • Respond to routine requests from the SES Officer, external stakeholders and Ministers’ Offices
  • Provide and coordinate secretariat support as required
  • Respond to enquiries from various business areas via email and telephone.

  
  Role requirements/qualifications:
  To be successful in this role you will possess:

  • Well-developed organisational skills and the ability to prioritise work to deliver to deadlines
  • Good written and oral communication skills
  • Excellent management, prioritisation and coordination skills
  • The ability to build productive working relationships, identify stakeholder needs, and develop relevant solutions
  • Demonstrated ability to operate effectively and flexibly in a high tempo and high profile environment, while displaying a high degree of resilience
  • Must hold, or have the ability to gain, a Baseline security clearance
  • Ability to master the use of technology including audio visual equipment, video conferencing, mobile phone and computer systems.

  
  Applicant response:
  As part of your application, you will be required to prepare a 1-page maximum response document (minimum 11pt font in MSWord or PDF format), which you will upload in the next section.

  Please ensure you read the instructions carefully, noting failure to address identified requirements may lead to your application being deemed ineligible.

  Please prepare a one-page Applicant Response in relation to the advertised role, outlining:

  • how your skills, knowledge and experience will be relevant to this role
  • why you are interested in the role and what you can offer us
  • any specific examples or achievements that demonstrate your ability to perform the role.

  How to apply:

  Prior to preparing your response it is recommended you review the Work Level Standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership System information relevant to the classification. You are required to submit your application in the online recruitment system (ourPeople).

  
  As part of your application, you will need to provide:

  • Your CV
  • Your Applicant Response document
  • Details of two referees
  • Include your full name and the Requisition Number - 129845 in the footer of any documents being uploaded.

  Eligibility and Specific Conditions of Employment

  To be eligible to work with the NEMA you must:

  • Be an Australian Citizen
  • Fulfil the Agency’s minimum requirements by satisfactorily answering all screening questions during the application process
  • Obtain and maintain the required AGSVA clearance
  • Satisfy a probation period (if applicable)
  • Undergo a health assessment (if applicable).

  
  To be eligible to work in some roles, you may be required to be fully vaccinated against COVID-19 (including any COVID-19 booster dose to maintain an 'up-to-date' status). Candidates should be aware that in roles where vaccination against COVID-19 is required by public health orders/directions or other legislation, if a candidate is not fully vaccinated or is unwilling to be vaccinated within a reasonable period, they may not be offered that role.

  Technical Assistance

  If you are experiencing problems submitting your application online, please email the nature of the issues you are experiencing to Recruitment (recruitment@homeaffairs.gov.au) including screen captures if necessary. A response will be sent during business hours.

  Notes

  Remuneration: The Agency offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position.

  If you have identified as having a disability, please indicate whether you require any support throughout the selection process. For further information please contact Recruitment: recruitment@homeaffairs.gov.au.

• About the company

  The Department of Home Affairs is the Australian Government interior ministry with responsibilities for national security, law enforcement, emergency management, border control, immigration, refugees, citizenship, transport security and multicultural a...

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