Government of Canada - Central
office administrative assistant
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Job Description
- Req#: 44697472
- College/CEGEP
- Business services
- Direct staff
- Evaluate daily operations
- Motivate staff
- Plan and organize daily operations
- Train staff
- Establish and implement policies and procedures
- Train other workers
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Liaise with management, union officials and HR consultants
- Organize staff consultation and grievance procedures
- Oversee payroll administration
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Recruit and hire workers and carry out related staffing actions
- Recruit and hire staff
- Maintain and manage digital database
- Coaching
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
- Conduct performance reviews
- Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
- Supervise office and volunteer staff
- 1 to 2 people
- Google Docs
- Microsoft Publisher
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Social Media
- MS Office
- Adobe Acrobat Reader
- Google Drive
- WordPerfect
- Electronic mail
- Business
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Work with minimal supervision
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
- On-site recreation and activities
- Parking available
About the company
Overview
Languages
English
Education
Experience
1 to less than 7 months
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
Responsibilities
Tasks
Supervision
Experience and specialization
Computer and technology knowledge
Technical terminology
Additional information
Work conditions and physical capabilities
Personal suitability
Benefits
Other benefits
Notice
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