Government of Canada - Central

office administrative assistant


Pay25.00 / hour
LocationBelleville/Ontario
Employment typeFull-Time

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  • Job Description

      Req#: 44697472

      Overview

      Languages

      English

      Education

      • College/CEGEP

      Experience

      1 to less than 7 months

      On site

      Work must be completed at the physical location. There is no option to work remotely.

      Work setting

      • Business services

      Responsibilities

      Tasks

      • Direct staff
      • Evaluate daily operations
      • Motivate staff
      • Plan and organize daily operations
      • Train staff
      • Establish and implement policies and procedures
      • Train other workers
      • Determine and establish office procedures and routines
      • Schedule and confirm appointments
      • Manage contracts
      • Manage training and development strategies
      • Answer telephone and relay telephone calls and messages
      • Oversee the analysis of employee data and information
      • Answer electronic enquiries
      • Compile data, statistics and other information
      • Oversee the preparation of reports
      • Advise senior management
      • Respond to employee questions and complaints
      • Order office supplies and maintain inventory
      • Liaise with management, union officials and HR consultants
      • Organize staff consultation and grievance procedures
      • Oversee payroll administration
      • Arrange travel, related itineraries and make reservations
      • Greet people and direct them to contacts or service areas
      • Set up and maintain manual and computerized information filing systems
      • Type and proofread correspondence, forms and other documents
      • Perform data entry
      • Provide customer service
      • Work with the marketing department to understand and communicate marketing messages to the field
      • Recruit and hire workers and carry out related staffing actions
      • Recruit and hire staff
      • Maintain and manage digital database
      • Coaching
      • Perform basic bookkeeping tasks
      • Consult with clients after sale to provide ongoing support
      • Conduct performance reviews
      • Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
      • Supervise office and volunteer staff

      Supervision

      • 1 to 2 people

      Experience and specialization

      Computer and technology knowledge

      • Google Docs
      • Microsoft Publisher
      • MS Excel
      • MS Outlook
      • MS PowerPoint
      • MS Windows
      • MS Word
      • Social Media
      • MS Office
      • Adobe Acrobat Reader
      • Google Drive
      • LinkedIn
      • WordPerfect
      • Electronic mail

      Technical terminology

      • Business

      Additional information

      Work conditions and physical capabilities

      • Ability to work independently
      • Fast-paced environment
      • Work under pressure
      • Tight deadlines
      • Attention to detail
      • Work with minimal supervision

      Personal suitability

      • Ability to multitask
      • Excellent oral communication
      • Excellent written communication
      • Flexibility
      • Judgement
      • Organized
      • Team player
      • Accurate
      • Client focus
      • Reliability
      • Adaptability
      • Accountability
      • Dependability
      • Due diligence
      • Quick learner

      Benefits

      Other benefits

      • On-site recreation and activities
      • Parking available
  • About the company

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