• Job Description

  Req#: 2100533
  Job Summary
  
  The Office Assistant - Community Programs provides general administrative and clerical support to the Operations and Community Programs teams. This position plays a key role in ensuring the smooth operation of office workflows by supporting scheduling, document organization, data entry, and internal communication. As an administrative role, the Office Assistant contributes to student support efforts through attention to detail, timely completion of clerical tasks, and collaboration with staff across departments.
  
  Job Description / Essential Elements:
  
  Office Assistant - Community Programs
  
  Job Description
  
  Reports To: Director or Designee
  FLSA Status: Non-Exempt
  Classification: Classified
  Work Year: 12 months
  Location: Remote work with required in-person meetings, training, and events; regular travel within Southern California is expected.
  
  Position Summary
  
  The Office Assistant - Community Programs provides general administrative and clerical support to the Operations and Community Programs teams. This position plays a key role in ensuring the smooth operation of office workflows by supporting scheduling, document organization, data entry, and internal communication. As an administrative role, the Office Assistant contributes to student support efforts through attention to detail, timely completion of clerical tasks, and collaboration with staff across departments.
  
  Minimum Qualifications
  
  • High school diploma or equivalent; college coursework in data management, accounting, or education preferred
  • One year of clerical or administrative experience in an educational or customer service setting.
    State and federal background check (LiveScan) clearance per Education Code Section 44237.
  • A recent TB test result obtained within the last 60 days per Education Code Section 49406, with subsequent tests every four years.
  • Full-time access to a reliable transportation
  • Cleared LiveScan background check and current TB test required upon employment
  
  General Skills
  
  • Strong attention to detail and accuracy
  • Effective communication and interpersonal skills
  • Flexibility and adaptability in a fast-paced environment
  • Conflict resolution and collaborative team support
  • Commitment to the school's mission, vision, and integrity
  
  Essential Duties and Responsibilities
  
  • Assist Operations and Program Manager and Community Program Specialist with general clerical needs
  • Maintain organized digital and paper filing systems
  • Perform accurate data entry into internal tracking systems
  • Support student enrollment and event preparation by assembling materials, presentations and managing lists
  • Schedule appointments, meetings, and calls for department staff
  • Draft, format, and proofread internal communications and outreach materials
  • Respond to general inquiries from staff, students, and community partners with professionalism
  • Track inventory of department materials and request office supplies as needed
  • Prepare documents, reports, presentations and forms under staff direction
  • Provide light technical support and assist with virtual meeting and presentation logistics
  • Participate in trainings, meetings, presentations and team check-ins
  • Support enrollment efforts by participating in community outreach events, tabling opportunities, and school fairs to promote the school and connect with prospective students and families
    Build and maintain relationships with local organizations, community centers, and service providers to support outreach and identify potential partnerships that help drive student enrollment
  • Collaborate with the Community Programs team to prepare outreach materials, track outreach efforts, and follow up with interested families
  • Assist with document translation or interpretation, if bilingual
  
  Additional Responsibilities:
  
  Respond to school-related emails, calls, and requests within one business day
  
  Maintain confidentiality and handle sensitive information appropriately
  
  Perform additional duties as assigned, including special projects and administrative support tasks
  
  Knowledge and Abilities
  
  The ideal candidate will be familiar with general office practices and procedures, possess proficiency in Microsoft Office (Word, Excel, Outlook), and be comfortable using basic cloud-based platforms such as Google Drive. They should demonstrate strong organizational skills, the ability to prioritize and complete tasks efficiently, and maintain a professional and customer service-oriented approach in all interactions. A basic understanding of educational or student service environments is preferred, along with the ability to handle sensitive information with discretion and maintain strict confidentiality.
  
  Use of Computer Technology
  
  To perform this job successfully, an individual must be proficient utilizing SEIS, Microsoft Office applications, and a variety of web-based applications; have the ability to utilize the Internet to conduct research and participate in virtual meetings; and respond to a high volume of emails in a timely manner.
  
  Physical Demands
  
  The role requires meeting certain physical demands to perform job functions effectively. These include auditory and verbal communication, manual dexterity, computer and machinery operation, visual acuity for reading and student observation, flexibility for bending, kneeling, or crouching, as well as the ability to sit or stand for long durations. The position involves lifting up to 25 pounds independently and, with support, managing heavier loads. Additionally, driving to student meetings is necessary. Reasonable accommodations are available to support individuals with disabilities in fulfilling these requirements.
  
  Work Environment
  
  This position operates in a virtual home office environment requiring a flexible schedule and the ability to travel for student support, meetings, and school events. The role involves moderate noise levels, indoor and outdoor work in varying temperatures, and the necessity for personal transportation capable of 200-mile daily travel. Reasonable accommodations are provided for those with disabilities.
  
  Hazards
  
  The role involves potential physical hazards from intervening in altercations and dealing with dissatisfied individuals.
  
  Requirements / Qualifications
  
  For more information on Requirements/Qualifications, please contact the employer.
  
  Comments and Other Information
  
  For more information on Comments and Other Information, please contact the employer.
  
  Comments and Other Information
  
  Equal Opportunity:
  MY Academy is an equal opportunity employer and does not discriminate against individuals based on actual or perceived race, color, creed, actual or perceived gender (including gender identity and gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), marital status, registered domestic partner status, status as a victim of domestic violence, assault or stalking, age, ethnicity, national origin or ancestry, citizenship, physical or mental disability, medical condition (including cancer or a record or history of cancer, and genetic characteristics), sex (including pregnancy, childbirth, breastfeeding or a related medical condition), genetic information, sexual orientation, political affiliation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. MY Academy complies with the Americans with Disabilities Act to ensure equal access to all qualified individuals with a disability. Background checks are conducted on all prospective new hires.

• About the company

  The best remote jobs for you

Notice