Job Req ID

Home Affairs - 133506

Location

ACT; NSW; NT; QLD; SA; TAS; VIC; WA

Classification

APS Level 5 - $80,748.00 and $87,572.00 plus 15.4% super (part time pro-rata)

Employment Type

Ongoing (Permanent), Full-time

Flexible work

Flexible arrangements available

Contact Officer

Sarah Collins at sarah.collins@homeaffairs.gov.au

*** This job application closing date has been extended until 19/08/2024 ***

Applications close on 19/08/2024 at 11:59pm AEST (midnight) - Late applications will not be accepted.

About our opportunity

This process is being used to fill up to 7 immediate vacancies. A merit pool may be established and used to fill similar vacancies for up to 18 months.

Are you looking for a challenge? Do you want to be part of an inclusive and collaborative team where you can build on your capability in a fast-paced, dynamic and evolving environment? This is an exciting opportunity to be part of an organisation at the strategic centre of the Department of Home Affairs (the Department) that undertakes invaluable work to make a difference in the lives and safety of all Australians. You could become part of a supportive team environment that focuses on growth and development, helping you to build the skills necessary to progress your career.

About our team

DS Executive | Executive Coordination

The Executive Coordination Division (ECD) within the Executive Group is responsible for Department-wide organisational strategy and policy coordination, capability, strategic reform program management, performance and risk oversight, and ministerial and SES support, including the management of portfolio inquiries. The role of ECD is to support the Secretary, the Minister and Senior Executives to effectively deliver on Government priorities, operational goals and legislative requirements through informed decision-making and enterprise-wide support. ECD is inclusive of the Performance, Governance and Inquiries Branch, the Media and Communication Branch and the Ministerial and Parliamentary Branch.

The Performance, Governance and Inquiries (PGI) Branch is a central point of support and oversight for the Department and provides strategic advice and guidance to the Department, Executive and relevant portfolio Ministers. The PGI Branch is responsible for the strategic coordination of a number of key enterprise performance functions, including governance, risk management, external inquiries, performance reporting and evaluation, and organisational structure changes.

Current available roles within the PGI Branch encompass:

• key planning, performance and evaluation processes as well as delivery of the Corporate Plan, Annual Report and other business planning processes.
• centralised oversight and coordination of the Department’s, and broader portfolio’s, engagement with Royal Commissions, independent reviews and other non-parliamentary inquiries.
• Committee Governance Framework activity and the associated support for the Department’s Operating Model.

The Media and Communications Branch (MCB) is responsible for centrally coordinating media enquiries and strategic communications for the Department. MCB is comprised of several teams that each deliver important influence and enabling services for Minister’s offices, Senior Public Servants and departmental business areas.

Current available roles within MCB centre on crisis communication, planning and executing strategy communication, and media engagement activity relating to counter-terrorism, counter foreign interference, critical infrastructure and security. This includes administrative, logistic and secretariat support.

Please visit our website for more information about the Department of Home Affairs or Australian Border Force

Our ideal candidate

We welcome high performing candidates who bring a range of experience and varied perspectives, are willing to work collaboratively as part of a diverse and supportive team, and have a desire to support organisational and Government outcomes. Our ideal candidate will be self-driven and seek to directly influence and lead projects that enhance business outcomes. Experience in stakeholder engagement, ministerial and/or parliamentary processes, media, communications, governance, planning, policy, performance monitoring, evaluation or risk will be highly regarded.

The skills and attributes that will be highly regarded are:

• Strong stakeholder engagement, consultation and collaboration skills, including the ability to build and maintain productive working relationships with internal and external stakeholders.
• Excellent written and verbal communication skills, particularly the ability to communicate complex ideas in a clear and logical manner.
• Sound time management and organisational skills, including working independently to prioritise workloads within required time frames.
• Ability to problem solve and exercise sound judgment in a fast-paced environment whilst maintaining a calm, flexible and friendly approach.
• Excellent strategic thinking and critical analysis skills.
• Strong understanding, or demonstrated ability to gain an understanding, of the Department's strategic direction, functions and relevant legislation.
• High levels of professionalism, leadership, integrity and confidentiality.

Duties and responsibilities

All roles within ECD provide a unique opportunity to gain an understanding of the broader work of the whole Department of Home Affairs Portfolio (Portfolio), including border policy and security, emergency planning and management, counter-terrorism and cyber and transport security. This knowledge and understanding provides invaluable insights that can be utilised throughout your career within the Portfolio. There may also be opportunities to surge within other sections of the ECD, broadening your wealth of knowledge and developing or strengthening existing skill sets. ECD is committed to ensuring a healthy work-life balance for its staff and offering a range of flexible work arrangements to eligible employees, including variable hours and working from home.

Specific responsibilities will vary across the positions but may include:

• Developing and maintaining productive relationships with key internal and external stakeholders, including Ministers' Offices and the Senior Executive, to achieve outcomes and support the flow of information across stakeholder groups.
• Providing advice, guidance and knowledge to key stakeholders on strategic objectives and enterprise performance to support informed, risk-based decision-making and statutory obligations.
• Collecting and analysing data through consultation with key stakeholders, incorporating feedback into team deliverables and the development of performance evaluation reporting and/or enterprise advice.
• Providing high quality administrative and logistical support including managing team mailboxes and records management processes, preparing briefing material, responding proactively to incoming requests and work flowing tasks according to priority.
• Supporting the Department's high-level governance committees and perform general administration and secretariat duties, including responding to governance queries, drafting agendas, developing committee papers, distributing meeting packs and recording and monitoring action items.
• Supporting the department and broader Portfolio's holistic and proactive engagement with external inquiries and reviews, including coordinating responses to requests, monitoring and briefing on relevant activity, and providing hearing support for Portfolio Executives.
• Assisting with the planning and delivery of meetings, maintaining contact lists and providing advice and assistance to working groups within the forums.
• Setting up and maintaining GovTeams sites, reporting on the activities of working groups and sub-committees as required.
• Undertaking records management functions to ensure records are accurate, complete and managed in accordance with departmental policy.

How to apply

Submit your application and CV through the Home Affairs’ recruitment system (ourPeople) before the closing date on 19/08/2024 at 11:59pm (midnight) AEST – Late applications will not be accepted.

As part of your application you will be required to prepare and submit a one-page applicant response document in relation to the advertised role, outlining:

• How your skills, knowledge, and experience will be relevant to this role
• Any specific examples or achievements that demonstrate your ability to perform the role

Applicant response documents must be a minimum 11pt font in MSWord or PDF format, include your full name and the Requisition Number – 133506 in the document footer.

Prior to preparing your response it is recommended you review the Work Level standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership Systems information relevant to the classification.

Eligibility

To be eligible for the position you must be an Australian Citizen.

The successful candidate will be required to obtain and maintain a Baseline Vetting (AGSVA) security clearance and an Employment Suitability Clearance (ESC).

Diversity and inclusion

The Department is committed to workforce diversity and applicants who are Aboriginal and/or Torres Strait Islander, come from a diverse cultural or linguistic background or have a disability are encouraged to apply.

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability

Technical assistance

For technical enquiries please call or email for assistance:

• Email: recruitment@homeaffairs.gov.au
• Phone: 1300 793 883 (within Australia) or +61 2 6196 0444 (outside of Australia)

Please include any applicable screen captures, a response will be provided during business hours.

Notes

The Department of Home Affairs offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position.

The Department may provide relocation assistance to eligible APS employees required to relocate. The level of assistance will vary depending on the reason for relocating and your personal circumstances. For further information please enquire with the contact officer listed in the advertisement.

Information about employment and advice on how to apply for vacancies can be obtained from the Department’s website at https://www.homeaffairs.gov.au/about-us/careers

Candidates should be aware that in roles where vaccination against COVID-19 is required by public health orders/directions or other legislation proof of vaccination will be required. If a candidate is not fully vaccinated or is unwilling to be vaccinated within a reasonable time period, they may not be offered that role.