• Job Description

  Req#: HuiE0yzPa7rC
  Position Summary:
  
  The Onboarding Specialist plays a critical role in ensuring a seamless, professional, and organized experience for all new hires. This position supports the hiring team by managing background checks, onboarding paperwork, scheduling, and candidate communication from the moment a hiring decision is made through to their first day.
  
  You will be the key contact between the hiring team, selected candidates, and internal partners-ensuring a timely and smooth process that reflects our company's commitment to professionalism and consistency.
  
  Reports to: Hiring Manager / Director of Talent
  Location: Remote or Hybrid (with potential in-person check-ins if regional)
  Compensation: Hourly or salary + performance-based incentives (optional)
  
  Key Responsibilities:
  
  
  • Facilitate background checks, employment verifications, and compliance steps
  • Ensure all required documents are collected, completed, and filed prior to Day One
  • Set up candidate profiles in internal systems (ATS, HRIS, scheduling tools)
  • Act as the point of contact for all new hire onboarding communications
  • Schedule welcome calls, first-day check-ins, and training assignments
  • Collaborate with Hiring Manager, HR Manager, and Training Leads to ensure readiness for each new hire
  • Maintain consistent records, templates, and onboarding timelines
  • Identify and escalate delays, inconsistencies, or red flags in the onboarding process
  • Support special onboarding projects and improvements to streamline operations
  
  
  Skills & Qualifications:
  
  • 1-3 years of HR, recruiting coordination, or onboarding support experience
  • Highly organized, deadline-driven, and detail-oriented
  • Strong written and verbal communication skills
  • Ability to manage multiple onboarding workflows simultaneously
  • Tech-savvy with experience in Paycor, Breezyhr, Google Workspace, Dropbox, Chekr Background, and e-sign platforms
  • Warm, professional demeanor that creates a great first impression for candidates
  • Passion for delivering smooth, people-first operational experiences
  
  
  You're a Great Fit If You:
  
  • Are highly organized and love checklists
  • Have a warm, professional communication style
  • Know how to keep processes on track and on time
  • Have experience in HR, recruiting, or onboarding coordination
  • Are comfortable using platforms like Google Docs, Dropbox, Microsoft Suite, HR software, and e-sign tools
  
  
  Why You'll Love It Here:
  
  • You'll be part of a growing company where people matter
  • You'll have real impact on how new hires experience our culture
  • You'll work with a supportive team that values both excellence and kindness
  
  
  Location Requirements
  
  • This is a fully remote position, however, the Candidate must live in the Eastern Time Zone
  
  
  Shift Work Statement
  
  • Mon - Fri, 8:00 a.m. to 5:00 p.m.
  
  
  #INDIN1

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