• Job Description

  Req#: R167055

  Please Note: If you are a current Algonquin College employee, apply to this job via the Workday application.

  Department:

  Operations Management

  Position Type:

  Part-Time Support

  Salary Range:

  $27.87-$32.29-Hourly

  Sc heduled Weekly Hours:

  24

  Anticipated Start Date:

  August 19, 2024

  Length of Contract:

  n/a

  Posting Information

  Employees who are part-time internal candidates, as defined by the Part-Time Support Collective Agreement, will be given first consideration.

  Posting Closing Date:

  August 15, 2024

  Please note: jobs are posted until 11:59 pm on the job closing date.

  Job Description:

  Reporting to the Chair, the incumbent provides administrative support to the Chair, faculty and department staff.

  Duties and Responsibilities:

  • Provides administrative support to the Chair by;

  • Organizing and maintaining a variety of files and record keeping systems;

  • Providing first point of contact support for the Chair regarding student and staff issues and inquiries, including scheduling of meetings and provision of GeneSIS data;

  • Entering full-time leave data for the Chair's approval in role of Timekeeper in Workday;

  • Scheduling meetings for Chair with coordinators, department, Program Councils and Program Advisory Committees;

  • Taking minutes at Program Council and Program Advisory Committee meetings, incorporating revisions, and distributing to external and internal stakeholders;

  • Processing departmental invoices in Workday;

  • Preparing and organizing documentation for faculty and staff hiring processes and performance review process;

  • Screening, sorting and distributing incoming mail and parcels.

  • Provides administrative support to department faculty by;

  • Coordinating the process for text and e-text book orders with faculty and coordinators;

  • Following up with the College bookstore to ensure orders are complete and received in a timely manner, and resolving issues with book orders, as required;

  • Providing information on College Directives and processes such as plagiarism and student misconduct;

  • Compiling final examination requirements and entering exam loading on GeneSIS;

  • Ensuring that exam schedules are correct and complete;

  • Preparing exam invigilation/floaters schedule;

  • Coordinating printing requests, and ensuring all requests are received and distributed appropriately;

  • Coordinating the online grade submission process for the department and troubleshooting issues for faculty. Organizing office space requirements for full time and part time staff and faculty in conjunction with the School Financial/Business Analyst.

  • Performs a variety of other responsibilities including;

  • Maintaining photocopying and printer equipment, troubleshooting issues;

  • Maintaining a sufficient level of classroom and office supplies and ordering supplies, as required.

  • Other duties as assigned.

  Required Qualifications:

  • Minimum two (2) year diploma or equivalent in Office Administration;

  • Minimum three (3) years of related experience in a responsible administrative support position.

  Anticipated Weekly Schedule:

  • Monday - Thursday 8am - 2:30pm

  * This position is paid at Payband E - Comparator

  * Vacancy is for P19887

  This position is eligible for hybrid work in conjunction with the College's Flexible Work Arrangement Policy . https://www.algonquincollege.com/policies/hr26/ (subject to change) . With some requirement to be on campus on Tuesday's for administration of exam invigilation duties.

  Algonquin College values diversity and is an equal opportunity employer. We offer an inclusive work environment and encourage applications from all qualified individuals. If you require accommodation during the recruitment process please contact the Human Resources department at humanresources@algonquincollege.com. While we thank all those who apply, only those to be interviewed will be contacted.

• About the company

  7593861 Algonquin College of Applied Arts and Technology is a publicly funded English-language college located in Ottawa, Ontario, Canada.

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