• Job Description

  Req#: 433094

  Personal Assistant & Administration

  Appointment Basis: Permanent

  Site: Derby, UK

  Salary: £40,000PA

  Shifts: Monday – Friday 37.5 hours per week

  Apply by: 21/09/2023

  At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

  Could you be the full-time Personal Assistant in Derby we’re looking for?

  Your future role

  Provide a PA service in order to organise the working day of the SER Director UK&I and UK&I Bids and Tenders Director. To provide support to the wider SER/Bid team as required including Preparing Presentations, Bid and Proposals related activity (writing/reviewing/organisational support) or ad-hoc SER/RSC project tasks.

  Responsibilities

  • Diary management – effectively organise, ensuring that day runs smoothly (to plan). Organisation of travel, accommodation (cost management of) appointments and meetings.
  • Manage holiday charts and weekly movements for the SER and Bids and Tenders senior teams.
  • Mail (post and e-mail) – vet, delegate and reply if necessary on Directors behalf. Manage in entirety in his absence. Also highlight issues to Directors if necessary.
  • Manage the office – reception of visitors, room allocation, invoices, lunches, workshops (on and off site) office supplies etc, Health and Safety etc.
  • Assisting the Directors in the Management of monthly reporting requirements including designing and gathering of inputs.
  • Support Bid and SER Managers if required during the Bid and Proposal stage of the Tender Process. This will include formatting and reviewing documentation and liasing with authors to optimise Bid quality and messaging.
  • Creating PowerPoint presentations.

  About you

  • Experience of working Microsoft PowerPoint and Word to a high level including the ability to format and work within both, to a high standard.
  • 2-5 years experience in PA or Office management. Experience of working within a team and developing relationships to deliver agreed outcomes.

  Why Alstom?

  Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career.

  • Enjoy stability, challenges and a long-term career free from boring daily routines
  • Collaborate with transverse teams and helpful colleagues
  • Contribute to innovative projects
  • Utilise our flexible working environment
  • Steer your career in whatever direction you choose across functions and countries
  • Benefit from our investment in your development, through award-winning learning
  • Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive benefits (pension, life ins., medical, + anything specific to the site e.g. free on-site parking, canteen etc).

  You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

  Important to note

  As a global business, we’re an equal-opportunity employer that celebrates diversity across the 70+ countries we operate in. We’re committed to creating an inclusive workplace for everyone.

  At Alstom we will consider requests for flexible working on hiring. Many of our staff work flexibly in many different ways, including part-time, flexible start and finish times, job sharing, or compressed hours. Please talk to us at interview about the flexibility you need.

  Alstom U.K. is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. We aim to have a welcoming and inclusive environment for individuals, of different ages, genders, ethnicities, disability, LGBT, religion and/or belief.

  As a 'Disability Confident' employer, we will interview all disabled job applicants who match the essential criteria of the job description or specification: if you require any reasonable adjustments, please let us know.

• About the company

  Leading the way to greener and smarter mobility worldwide, Alstom develops and markets integrated systems that provide the sustainable foundations for the future of transportation.

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