• Job Description

  Req#: 534895WD

  Line of Service

  Internal Firm Services

  Industry/Sector

  Not Applicable

  Specialism

  IFS - Administration

  Management Level

  Administrative

  Job Description & Summary

  The personal assistant to the firm’s Partners will provide high level and comprehensive administrative and organizational support. The PA will focus on using business software applications to prepare reports, receive and direct incoming calls or emails to the appropriate parties, arrange business travel, track expenses, and coordinate meeting arrangements.

  Key Responsibilities

  
  Calendar Management

  • Manage the Partners calendars.

  • Understand the Partners/ADs ways of working and align to them.

  • Take charge to ensure the Partner has information required for each meeting in good time.

  • Ensure organization of internal and external meetings i.e., venue, equipment, teleconferencing set up, e-meetings etc.

  • Ensure distribution of relevant pre reads, shared at least 24 hours prior to the meeting.

  • Accurate recording of the proceedings and sharing the minutes within agreed timelines

  • Ensure 100% attendance and for any conflicts, escalating appropriately before the meeting.

  Business Management support

  • Coordination of any bid documents within the required timelines

  • Provide assistance in compiling statutory documents for the proposal e.g., Directors profiles, company registration certificates, tax compliance certificates etc.

  • Monitor and follow up proposal development progress and escalate any issues of concerns on a timely basis to the Engagement Manager/Leader

  • Liaise with CMD for formatting of reports/proposals and organize for printing.

  • Creating and terminating job codes in consultation with the Engagement Manager and Engagement Leader

  • Completing timecards for partners and Associate Directors

  • Prompt follow up of accounting e.g., advances or expense claims for the engagement teams.

  • Support in logistics for engagement teams

  Internal Firm support

  • Assist with Immigration Requests-Work permits for staff.

  • Take minutes for departments as and when required.

  • Assist in organizing office events.

  • Assist in calling candidates for interviews.

  • Manage the office reception in absence of the receptionist.

  • Follow up on pending Risk clearances with the relevant stakeholders (will vary based on LoS – may or may not be a requirement)

  • Supporting the respective teams by ensuring that the “request for advances” are raised in good time when staff members are travelling on out-of-town assignments.

  Qualifications

  • Bachelor’s degree in business administration, management or a related field

  • Proven experience as a PA, Executive assistant or related role

  • Proficiency in MS 365

  Key competencies

  • Ability to anticipate needs and proactively address them.

  • Attention to detail and high level of confidentiality.

  • Excellent verbal and written communication skills.

  • Project management skills.

  • Strong problem-solving abilities.

  • Ability to work independently and manage multiple priorities.

  Education (if blank, degree and/or field of study not specified)

  Degrees/Field of Study required:

  Degrees/Field of Study preferred:

  Certifications (if blank, certifications not specified)

  Required Skills

  Optional Skills

  Desired Languages (If blank, desired languages not specified)

  Travel Requirements

  Available for Work Visa Sponsorship?

  Government Clearance Required?

  Job Posting End Date

  June 16, 2024

• About the company

  PricewaterhouseCoopers is a multinational professional services network of firms headquartered in London, United Kingdom, operating as partnerships under the PwC brand.

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