• Job Description

  Req#: H9130-25-0384?language=en&page=761&sort=publicationDateDesc

  Job summary

  This post is fixed term/secondment for 12 months due to maternity leave cover.

  If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.

  An exciting opportunity has arisen to join our busy PA Team within Primary, Community & Therapies Service Group (PCTSG) located in Neath Port Talbot Hospital.

  We are looking to temporarily recruit part time (18.75 hours per week). The successful candidate will need to be able to organise and prioritise own workload and work on their own initiative, and should have prior PA/administrative experience. The role will provide essential support to the Group Directors within PCTSG..

  The successful candidate will have strong administrative experience, proficiency in minute-taking, and a thorough knowledge of all Microsoft Office packages, especially MS Teams.

  If you are driven, enthusiastic, and are suitably qualified, this post will offer an exciting new challenge .

  Main duties of the job

  Deliver high-level PA and administrative support to the PCTSG Group Directors.

  Maintain the highest level of professionalism, judgement, discretion, an diplomacy.

  Stay calm under pressure and manage multiple priorities effectively.

  Exhibit exceptional attention to detail in all tasks.

  Work independently and unsupervised to deliver comprehensive services.

  Prioritise numerous tasks and meet tight deadlines.

  Handle sensitive and confidential information with the utmost integrity.

  Facilitate communication and coordination among the Group Directors and other stakeholders.

  Organise meetings, travel arrangements, and prepare relevant documentation.

  Ensure efficient and effective office operations.

  The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

  It is essential that the post holder is proficient in minute taking.

  About us

  We believe staff are our best asset and wewant you to be happy and confident about starting your career here in Swansea Bay University Health Board.

  As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.

  You might be a nurse ordoctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - wehave a job for you.

  There are also apprenticeships, work placementsand volunteering roles available.

  We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.

  Our values - Caring For Each Other, Working Together and Always Improving, show thatour commitment to equality is at the heart of everything we do.

  If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery,with all the benefits of a thriving and cosmopolitan city - look no further.

  Details

  Date posted

  12 May 2025

  Pay scheme

  Agenda for change

  Band

  Band 4

  Salary

  £26,928 to £29,551 a year per annum pro rata

  Contract

  Fixed term

  Duration

  12 months

  Working pattern

  Part-time, Flexible working

  Reference number

  130-AC063-0525

  Job locations

  Neath Port Talbot Hospital

  Baglan Way

  Port Talbot

  SA12 7BX

  
  

  Job description

  Job responsibilities

  Please see the attached job description and person specification for a detailed outline of the job requirements. This is available for you bilingually, in English and Welsh.

  Job description

  Job responsibilities

  Please see the attached job description and person specification for a detailed outline of the job requirements. This is available for you bilingually, in English and Welsh.

  Person Specification

  Qualifications & Knowledge

  Essential

  • Educated to Diploma level qualification or Advanced Keyboard skills/qualification e.g. RSA 111 (or equivalent)
  • In-depth and detailed knowledge and understanding of corporate procedures, the structure, policies, plans, regulations, management, and operational procedures of the Organisation acquired through on the job training, short courses, and experience.
  • Evidence of commitment to ongoing personal development

  Experience

  Essential

  • Experience of working in a complex organisation providing comprehensive administrative/PA service within a team
  • Experience of setting up and using filing/IT systems in a large organisation
  • Experience of dealing with confidential information, prioritising, and responding appropriately
  • Experience of dealing with members of staff / the public and external bodies professionally and sensitively and to maintain a high standard of confidentiality

  Aptitude and abilities

  Essential

  • Ability to use the full suite of Microsoft office
  • Ability to take comprehensive formal minutes and transcriptions
  • Able to understand and maintain confidentiality
  • Excellent organisation/time management and communication skills
  • Ability to provide an efficient, prompt, and accurate secretarial service

  Person Specification

  Qualifications & Knowledge

  Essential

  • Educated to Diploma level qualification or Advanced Keyboard skills/qualification e.g. RSA 111 (or equivalent)
  • In-depth and detailed knowledge and understanding of corporate procedures, the structure, policies, plans, regulations, management, and operational procedures of the Organisation acquired through on the job training, short courses, and experience.
  • Evidence of commitment to ongoing personal development

  Experience

  Essential

  • Experience of working in a complex organisation providing comprehensive administrative/PA service within a team
  • Experience of setting up and using filing/IT systems in a large organisation
  • Experience of dealing with confidential information, prioritising, and responding appropriately
  • Experience of dealing with members of staff / the public and external bodies professionally and sensitively and to maintain a high standard of confidentiality

  Aptitude and abilities

  Essential

  • Ability to use the full suite of Microsoft office
  • Ability to take comprehensive formal minutes and transcriptions
  • Able to understand and maintain confidentiality
  • Excellent organisation/time management and communication skills
  • Ability to provide an efficient, prompt, and accurate secretarial service

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Additional information

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Employer details

  Employer name

  Swansea Bay University Health Board

  Address

  Neath Port Talbot Hospital

  Baglan Way

  Port Talbot

  SA12 7BX

  
  

  Employer's website

  https://sbuhb.nhs.wales/ (Opens in a new tab)

  Employer details

  Employer name

  Swansea Bay University Health Board

  Address

  Neath Port Talbot Hospital

  Baglan Way

  Port Talbot

  SA12 7BX

  
  

  Employer's website

  https://sbuhb.nhs.wales/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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