• Job Description

  Req#: H9100-25-0806?language=en&page=1004&sort=publicationDateDesc

  Job summary

  An exciting opportunity has arisen for a full time Personal Assistant to the Radiology Leadership Team, based within Radiology in Prince Philip Hospital, Llanelli . This post is pivotal to the smooth running of the Radiology management team, who work closely together.

  Main duties of the job

  The successful candidate will provide support to the Radiology Leadership Team within the range of their responsibilities, acting as the main channel for communication within the Radiology Management Team, colleagues within the HB and Senior colleagues in the NHS organisations.

  We are looking for a self-motivated enthusiastic individual, with excellent communication and interpersonal skills. The successful candidate will be efficient in Microsoft office packages, work independently with the ability to exercise initiative, work to deadlines and be able to prioritise to ever changing demands.

  About us

  Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.

  We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.

  We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.

  Our services are provided in:

  • Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
  • Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
  • Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
  • 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
  • Numerous mental health and learning disabilities services

  Details

  Date posted

  02 July 2025

  Pay scheme

  Agenda for change

  Band

  Band 4

  Salary

  £26,928 to £29,551 a year per annum

  Contract

  Permanent

  Working pattern

  Full-time

  Reference number

  100-AC175-0725

  Job locations

  Prince Philip Hospital

  Bryngwyn Mawr

  LLanelli

  SA14 8QF

  
  

  Job description

  Job responsibilities

  You will be able to find a full job description and person specification attached within the supporting documents.

  The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

  The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

  Interviews will be held on 1.8.25

  Job description

  Job responsibilities

  You will be able to find a full job description and person specification attached within the supporting documents.

  The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

  The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

  Interviews will be held on 1.8.25

  Person Specification

  Qualifications and Knowledge

  Essential

  • Level 3 Qualification (e.g. A Level, AS Levels, NVQ3) or equivalent
  • Evidenced experience of a full range of duties working in an administrative / office environment
  • Knowledge of specialist NHS/ Organisational terminology

  Desirable

  • Secretarial training
  • Educated to diploma level

  Experience

  Essential

  • Experience of working as a Personal Assistant to a Senior Manager, (or demonstrable transferrable skill set) including: Prioritisation of work streams and delivery to challenging deadlines; Effective and efficient electronic diary management; Handling various telephone enquiries; Organise and support various meetings and events; Audio and copy typing, transcribing dictation, producing clear and accurate documents; Receiving visitors in a friendly and efficient manner; Taking and producing accurate minutes; Interpreting and collation of data into a standard format; Recording budget information; Searching, identifying and downloading appropriate information from the internet; Retrieving information from available sources; Managing/maintaining a file System both electronic and hard files; Managing and developing office Systems; Experience of arranging meetings at various locations; Preparing presentation material; Proof reading skills; Handling highly confidential and sometimes contentious / sensitive information; Understanding of NHS.
  • Experience of working in a busy complex environment
  • Experience of using Microsoft Office packages (including MS Teams)

  Desirable

  • Experience of working in a large complex organisation

  Language Skills

  Desirable

  • Welsh Speaker (Level 1)

  Person Specification

  Qualifications and Knowledge

  Essential

  • Level 3 Qualification (e.g. A Level, AS Levels, NVQ3) or equivalent
  • Evidenced experience of a full range of duties working in an administrative / office environment
  • Knowledge of specialist NHS/ Organisational terminology

  Desirable

  • Secretarial training
  • Educated to diploma level

  Experience

  Essential

  • Experience of working as a Personal Assistant to a Senior Manager, (or demonstrable transferrable skill set) including: Prioritisation of work streams and delivery to challenging deadlines; Effective and efficient electronic diary management; Handling various telephone enquiries; Organise and support various meetings and events; Audio and copy typing, transcribing dictation, producing clear and accurate documents; Receiving visitors in a friendly and efficient manner; Taking and producing accurate minutes; Interpreting and collation of data into a standard format; Recording budget information; Searching, identifying and downloading appropriate information from the internet; Retrieving information from available sources; Managing/maintaining a file System both electronic and hard files; Managing and developing office Systems; Experience of arranging meetings at various locations; Preparing presentation material; Proof reading skills; Handling highly confidential and sometimes contentious / sensitive information; Understanding of NHS.
  • Experience of working in a busy complex environment
  • Experience of using Microsoft Office packages (including MS Teams)

  Desirable

  • Experience of working in a large complex organisation

  Language Skills

  Desirable

  • Welsh Speaker (Level 1)

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Additional information

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Employer details

  Employer name

  Hywel Dda University Health Board

  Address

  Prince Philip Hospital

  Bryngwyn Mawr

  LLanelli

  SA14 8QF

  
  

  Employer's website

  https://hduhb.nhs.wales/ (Opens in a new tab)

  Employer details

  Employer name

  Hywel Dda University Health Board

  Address

  Prince Philip Hospital

  Bryngwyn Mawr

  LLanelli

  SA14 8QF

  
  

  Employer's website

  https://hduhb.nhs.wales/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

Notice