• Job Description

  Req#: JR32374

  Department

  BSD ADM - Pre Award - Team C

  
  About the Department

  The University of Chicago is an intellectual community and a globally renowned research institution dedicated to fostering innovative and impactful research in various domains, including the Biological Sciences. The Biological Sciences Division is at the forefront of cutting-edge research and the Research
  Administration Office plays a pivotal role in supporting and facilitating the faculty who conduct research.

  
  Job Summary

  This role provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers.

  Responsibilities

  • Works directly with the faculty and research staff to seek new avenues for funding and new grant opportunities.
  • Ensures that notices of relevant new funding opportunities for research programs are brought to the attention of the faculty.
  • Gathers needed documentation and manages the execution of subawards, sponsored consulting agreements, and subaward amendments.
  • Works with a broad array of sponsors, interpreting regulations and guidelines of multiple program funding with broad and complex guidelines for spending.
  • Ensures all applications meet agency and University guidelines.
  • Works directly with the PI to develop proposal budgets, in accordance with the needs of the research plan and agency and institutional requirements.
  • Timely submits applications and renewal/continual amendments; ensures timely submission of technical reports, just-in-time submissions, no-cost extensions and agency required re-budgeting.
  • Coordinates with other departments/units/division regarding multi-investigator grant submissions.
  • Works closely with post-award staff, if separate, to transition grant administration upon award, including updating proposed budget to match notice of grant award.
  • Interacts with University Research Administration, faculty, postdocs, and pre/post-award colleagues from other departments and sections, and Financial Services Office personnel.
  • The individual is a member of a team and must contribute to the team effort, as needed, which involves assisting colleagues to ensure timely service to Pls and sponsors as needed and to perform back-up duties during vacation or sick leaves of other award team staff.
  • Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
  • Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.
  • Performs other related work as needed.

  
  Minimum Qualifications

  Education:

  Minimum requirements include a college or university degree in related field.

  
  Work Experience:

  Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

  
  Certifications:

  ---

  Preferred Qualifications

  Education:

  • Bachelor's degree in related field.

  Experience:

  • Progressively responsible grant/contract and financial administration in an academic setting.
  • Budgets, ledgers, invoices, and fiscal reporting experience.
  • Background in one or more aspects of sponsored program administration in a research environment.
  • Familiar with accounting systems.

  Technical Skills or Knowledge:

  • Computer skills including word processing, database management, and spreadsheet skills.
  • Knowledge of federal and non-federal grant and contract policies.
  • Knowledge of research methods and funding sources.

  Preferred Competencies

  • Excellent oral and written communication skills.
  • Attention to detail.
  • Flexible and adaptable work style.
  • Strong organizational skills.
  • Research issues and propose solutions.
  • Demonstrated initiative in improving processes and enhancing systems.
  • Exercise sound judgment, discretion, and tact.
  • Excellent independent time management skills and handle multiple and concurrent tasks within deadlines.
  • Interact with others using tact and diplomacy.

  Working Conditions

  • Sit for 2 to 4 hours.
  • This position is eligible for a flexible work arrangement.

  Application Documents

  • Resume/CV (required)
  • Cover Letter (preferred)
  • Three References Contact Information (required)

  
  When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

  
  Job Family

  Financial Management

  
  Role Impact

  Individual Contributor

  
  Scheduled Weekly Hours

  40

  
  Drug Test Required

  No

  
  Health Screen Required

  No

  
  Motor Vehicle Record Inquiry Required

  No

  
  Pay Rate Type

  Salary

  
  FLSA Status

  Exempt

  
  Pay Range

  $75,000.00 - $100,000.00

  The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

  
  Benefits Eligible

  Yes

  The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook .

  
  Posting Statement

  The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

  Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

  All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

  The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

• About the company

  The University of Chicago is a private research university in Chicago, Illinois.

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