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Job Description
- Req#: A4054-25-0012?language=en&page=639&sort=publicationDateDesc
- Previous experience of facilities management
- Previous experience of dealing with contractors
- Basic DIY and maintenance skills
- Demonstrates effective communication both written and verbal
- Prioritising workload effectively in a fast paced environment
- Motivated with ability to show initiative; being proactive and responsive to changing business needs
- Ability to work effectively with minimal supervision, but as part of a team
- Excellent attention to detail, organisation and planning skills
- Evidence of team working
- The ability to be self-motivated with a can-do attitude; evidenced working under own initiative
- Trustworthy, honest, reliable, caring and sympathetic
- Car owner/driver
- Satisfactory Enhanced DBS check
- Previous NHS facilities experience
- Knowledge of CQC requirements relating to role
- An understanding of general practice
- Previous experience of facilities management
- Previous experience of dealing with contractors
- Basic DIY and maintenance skills
- Demonstrates effective communication both written and verbal
- Prioritising workload effectively in a fast paced environment
- Motivated with ability to show initiative; being proactive and responsive to changing business needs
- Ability to work effectively with minimal supervision, but as part of a team
- Excellent attention to detail, organisation and planning skills
- Evidence of team working
- The ability to be self-motivated with a can-do attitude; evidenced working under own initiative
- Trustworthy, honest, reliable, caring and sympathetic
- Car owner/driver
- Satisfactory Enhanced DBS check
- Previous NHS facilities experience
- Knowledge of CQC requirements relating to role
- An understanding of general practice
Job summary
Join our dynamic team at Foundry Healthcare Lewes as we strive to deliver exceptional care to our community. As the Premises and Facilities Lead you will help to support the proactive up-keep of Foundrys four General Practice sites. Working closely with each of our four Site Co-ordinators; you will troubleshoot issues and respond to queries relating to maintenance and repair as well as ensuring sub-contracted services and utilities are good quality, effective and value for money.
Main duties of the job
Building Management
Work with Site-Cos and Patient Services Manager to ensure that all repairs and maintenance are identified and carried out.
Help with lifting of furniture in rooms across sites.
Compliance
Work with the Business Services Manager and Lead GP for Governance to support the Health and Safety aspects of premises managements across the organisation.
Ensuring that safety and compliance checks are completed in line with required schedules, and that accurate records are kept; including PAT testing, legionella testing, risk assessments and fire safety.
Manage security across all sites, ensuring there are effective procedures in place for key holding, alarms and access codes.
Ensure standard of cleanliness of sites
Finances
Help with obtaining quotes for contracts and supporting this with allocated budgets.
Support the Business Services Manager with information relating to annual premises and estates budgets, control of expenditure and opportunities for cost improvement.
About us
Foundry is a single Practice PCN serving a population of circa 29,000 patients in the Lewes and Ringmer area of East Sussex. We operate from three surgery sites in Lewes and one in Ringmer, a mixture of both purpose built and converted buildings. Foundry aims to provide consistently excellent primary care to our local population and to develop a comprehensive population health management approach with our patients and partners.
Details
Date posted
15 May 2025
Pay scheme
Other
Salary
£14.41 an hour
Contract
Permanent
Working pattern
Part-time
Reference number
A4054-25-0012
Job locations
School Hill Medical Practice
33 High Street
Lewes
East Sussex
BN7 2LU
Anchor Field Surgery
38 Anchor Field
Ringmer
Lewes
East Sussex
BN8 5QN
River Lodge Surgery
Malling Street
Lewes
East Sussex
BN7 2RD
St. Andrews Surgery
Southover Road
Lewes
East Sussex
BN7 1US
Job descriptionJob description
Job responsibilities
Building Management
In collaboration with the Site Co-ordinators and Patient Services Manager, keep a watchful eye on existing sites, ensuring all repair and maintenance needs are quickly identified and responded to.
Carrying out minor maintenance and ad-hoc duties such as moving furniture / equipment / goods around the sites. Moving more heavy goods only after appropriate training and with due attention to Risk Assessment; or with support from appropriate contractors.
Develop relationships with key local workmen and contractors so that urgent or planned repairs can be responded to in a timely and effective manner. Deal with any issues with contractors as they arise.
Oversee any building works; liaising with landlords and / or external contractors to ensure that contractors operate in line with agreed specifications, plans and deadlines.
Lead on all office moves ensuring that there is effective pre planning for movement of existing office equipment & delivery of new equipment & furniture.
Support appropriate new venue or delivery location searches; considering service limitations & constraints when reviewing venue suitability. Support our operational team in configuring clinical and other services in line with premises availability.
Compliance
Work with the Business Services Manager and Lead GP for Governance to support the Health and Safety aspects of premises managements across the organisation.
Ensuring that safety and compliance checks are completed in line with required schedules, and that accurate records are kept; including PAT testing, legionella testing, risk assessments and fire safety.
Manage security across all sites, ensuring there are effective procedures in place for key holding, alarms and access codes.
Ensure standard of cleanliness of sites; working with Infection Control leads, Site Co-ordinators, our Cleaning Provider and existing teams to identify and resolve issues.
Contribute to CQC records and ad hoc audits; supporting reporting as required.
Ensure calibration and maintenance schedules for medical equipment are met; as well as arranging ad hoc repairs as required.
Attend occasional internal meetings as required.
Finances
Deliver effective procurement within the organisation, obtain best price & contracts for the supply of utilities / cleaning contracts / intruder alarms / office furniture and maintenance equipment supplies.
Obtain a minimum of 3 competitive quotes for all larger building works and ensure that these costs fall within the allocated budget and comply with all Foundrys financial processes in the discharging of responsibilities.
Support the Business Services Manager with information relating to annual premises and estates budgets, control of expenditure and opportunities for cost improvement.
Equality, Diversity and Inclusion (ED&I)
Patients and their families can expect to be treated with dignity and respect and will not be discriminated against on any grounds including age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Patients have a responsibility to treat other patients and our staff with dignity and respect.
Staff have the right to be treated fairly in recruitment and career progression. Staff can expect to work in an environment where diversity is valued and equality of opportunity is promoted. Staff will not be discriminated against on any grounds including age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation. Staff have a responsibility to ensure that you treat our patients and their colleagues with dignity and respect.
Safety, Health, Environment and Fire (SHEF)
This organisation is committed to supporting and promoting opportunities for staff to maintain their health, wellbeing and safety.
The post holder is to manage and assess risk within their areas of responsibility, ensuring adequate measures are in place to protect staff and patients and monitor work areas and practices to ensure they are safe and free from hazards and conform to health, safety and security legislation, policies, procedures and guidelines.
All personnel have a duty to take reasonable care of health and safety at work for themselves, their team and others and to cooperate with employers to ensure compliance with health and safety requirements.
All personnel are to comply with the:
Health and Safety at Work Act 1974,
Environmental Protection Act 1990,
Environment Act 1995,
Fire Precautions (workplace) Regulations 1999
Coronavirus Act 2020
Other statutory legislation which may be brought to the post holders attention.
Confidentiality
This organisation is committed to maintaining an outstanding confidential service. Patients entrust and permit us to collect and retain sensitive information relating to their health and other matters, pertaining to their care. They do so in confidence and have a right to expect all staff will respect their privacy and maintain confidentiality at all times.
It is essential that if, the legal requirements are to be met and the trust of our patients is to be retained that all staff protect patient information and provide a confidential service.
Quality and Continuous Improvement (QI and CI)
This organisation continually strives to improve work processes which deliver healthcare with improved results across all areas of our service provision. We promote a culture of continuous improvement where staff are encouraged to make suggestions and contributions to improve our service delivery and enhance patient care.
Policies and Procedures
Staff at this organisation must adhere to the information contained within policies and regional directives, ensuring protocols are adhered to at all times. Staff will be given detailed information during the induction process regarding policy and procedure.
Learning and Development
At this organisation you will be required to complete the induction programme and you will be supported throughout the process.
The effective use of training and development is fundamental in ensuring that all staff are equipped with the appropriate skills, knowledge, attitude and competences to perform their role. All staff will be required to partake in, and complete mandatory training as directed. It is an expectation for this post holder to assess their own learning needs and undertake learning as appropriate.
The post holder will undertake mentorship for team members and disseminate learning and information gained to other team members to share good practice and inform others about current and future developments.
Governance & Accountability
All staff must alert other team members to issues of quality and risk. Individuals should assess their own performance and take accountability for their own actions. Concerns or errors should be raised and documented in line with Significant Event protocols to enable learning and safety netting; as well as fulfilling Duty of Candour requirements.
Collaborative Working
Teamwork is essential in multidisciplinary environments and the post holder is to work as an effective and responsible team member, supporting others and exploring the mechanisms to develop new ways of working and work effectively with others to clearly define values, direction and policies impacting upon care delivery.
Effective communication is essential, and all staff must ensure they communicate in a manner which enables the sharing of appropriate information.
Managing Information
All staff should use technology and appropriate software as an aid to management in the planning, implementation and monitoring of care and presenting and communicating information.
Additional Responsibilities
This is not an exhaustive list of duties and responsibilities, but indicates the key responsibilities of the post. The post holder may be required to undertake other duties as may reasonably be expected.
Job responsibilities
Building Management
In collaboration with the Site Co-ordinators and Patient Services Manager, keep a watchful eye on existing sites, ensuring all repair and maintenance needs are quickly identified and responded to.
Carrying out minor maintenance and ad-hoc duties such as moving furniture / equipment / goods around the sites. Moving more heavy goods only after appropriate training and with due attention to Risk Assessment; or with support from appropriate contractors.
Develop relationships with key local workmen and contractors so that urgent or planned repairs can be responded to in a timely and effective manner. Deal with any issues with contractors as they arise.
Oversee any building works; liaising with landlords and / or external contractors to ensure that contractors operate in line with agreed specifications, plans and deadlines.
Lead on all office moves ensuring that there is effective pre planning for movement of existing office equipment & delivery of new equipment & furniture.
Support appropriate new venue or delivery location searches; considering service limitations & constraints when reviewing venue suitability. Support our operational team in configuring clinical and other services in line with premises availability.
Compliance
Work with the Business Services Manager and Lead GP for Governance to support the Health and Safety aspects of premises managements across the organisation.
Ensuring that safety and compliance checks are completed in line with required schedules, and that accurate records are kept; including PAT testing, legionella testing, risk assessments and fire safety.
Manage security across all sites, ensuring there are effective procedures in place for key holding, alarms and access codes.
Ensure standard of cleanliness of sites; working with Infection Control leads, Site Co-ordinators, our Cleaning Provider and existing teams to identify and resolve issues.
Contribute to CQC records and ad hoc audits; supporting reporting as required.
Ensure calibration and maintenance schedules for medical equipment are met; as well as arranging ad hoc repairs as required.
Attend occasional internal meetings as required.
Finances
Deliver effective procurement within the organisation, obtain best price & contracts for the supply of utilities / cleaning contracts / intruder alarms / office furniture and maintenance equipment supplies.
Obtain a minimum of 3 competitive quotes for all larger building works and ensure that these costs fall within the allocated budget and comply with all Foundrys financial processes in the discharging of responsibilities.
Support the Business Services Manager with information relating to annual premises and estates budgets, control of expenditure and opportunities for cost improvement.
Equality, Diversity and Inclusion (ED&I)
Patients and their families can expect to be treated with dignity and respect and will not be discriminated against on any grounds including age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Patients have a responsibility to treat other patients and our staff with dignity and respect.
Staff have the right to be treated fairly in recruitment and career progression. Staff can expect to work in an environment where diversity is valued and equality of opportunity is promoted. Staff will not be discriminated against on any grounds including age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation. Staff have a responsibility to ensure that you treat our patients and their colleagues with dignity and respect.
Safety, Health, Environment and Fire (SHEF)
This organisation is committed to supporting and promoting opportunities for staff to maintain their health, wellbeing and safety.
The post holder is to manage and assess risk within their areas of responsibility, ensuring adequate measures are in place to protect staff and patients and monitor work areas and practices to ensure they are safe and free from hazards and conform to health, safety and security legislation, policies, procedures and guidelines.
All personnel have a duty to take reasonable care of health and safety at work for themselves, their team and others and to cooperate with employers to ensure compliance with health and safety requirements.
All personnel are to comply with the:
Health and Safety at Work Act 1974,
Environmental Protection Act 1990,
Environment Act 1995,
Fire Precautions (workplace) Regulations 1999
Coronavirus Act 2020
Other statutory legislation which may be brought to the post holders attention.
Confidentiality
This organisation is committed to maintaining an outstanding confidential service. Patients entrust and permit us to collect and retain sensitive information relating to their health and other matters, pertaining to their care. They do so in confidence and have a right to expect all staff will respect their privacy and maintain confidentiality at all times.
It is essential that if, the legal requirements are to be met and the trust of our patients is to be retained that all staff protect patient information and provide a confidential service.
Quality and Continuous Improvement (QI and CI)
This organisation continually strives to improve work processes which deliver healthcare with improved results across all areas of our service provision. We promote a culture of continuous improvement where staff are encouraged to make suggestions and contributions to improve our service delivery and enhance patient care.
Policies and Procedures
Staff at this organisation must adhere to the information contained within policies and regional directives, ensuring protocols are adhered to at all times. Staff will be given detailed information during the induction process regarding policy and procedure.
Learning and Development
At this organisation you will be required to complete the induction programme and you will be supported throughout the process.
The effective use of training and development is fundamental in ensuring that all staff are equipped with the appropriate skills, knowledge, attitude and competences to perform their role. All staff will be required to partake in, and complete mandatory training as directed. It is an expectation for this post holder to assess their own learning needs and undertake learning as appropriate.
The post holder will undertake mentorship for team members and disseminate learning and information gained to other team members to share good practice and inform others about current and future developments.
Governance & Accountability
All staff must alert other team members to issues of quality and risk. Individuals should assess their own performance and take accountability for their own actions. Concerns or errors should be raised and documented in line with Significant Event protocols to enable learning and safety netting; as well as fulfilling Duty of Candour requirements.
Collaborative Working
Teamwork is essential in multidisciplinary environments and the post holder is to work as an effective and responsible team member, supporting others and exploring the mechanisms to develop new ways of working and work effectively with others to clearly define values, direction and policies impacting upon care delivery.
Effective communication is essential, and all staff must ensure they communicate in a manner which enables the sharing of appropriate information.
Managing Information
All staff should use technology and appropriate software as an aid to management in the planning, implementation and monitoring of care and presenting and communicating information.
Additional Responsibilities
This is not an exhaustive list of duties and responsibilities, but indicates the key responsibilities of the post. The post holder may be required to undertake other duties as may reasonably be expected.
Person SpecificationPerson Specification
Experience
Essential
Desirable
Experience
Essential
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Foundry Healthcare Lewes
Address
School Hill Medical Practice
33 High Street
Lewes
East Sussex
BN7 2LU
Employer's website
https://www.foundryhealthcarelewes.co.uk/ (Opens in a new tab)
Employer details
Employer name
Foundry Healthcare Lewes
Address
School Hill Medical Practice
33 High Street
Lewes
East Sussex
BN7 2LU
Employer's website
https://www.foundryhealthcarelewes.co.uk/ (Opens in a new tab)
About the company
National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.
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