Minimum Qualifications:
Bachelor's degree or equivalent in related field. 2 years related experience.

Job Summary:
To supervise the Residency Coordinators and oversee the day-to-day operations of all residency programs within the department; to serve as a liaison with the Office of Graduate Medical Education (GME).

Job Duties:

• Providing advanced secretarial support to faculty and house staff.
• Submitting required weekly reports to the ACGME/UTMB GME and ABOG Offices.
• Regularly interfacing with house staff.
• Understanding and implementing program requirements (ACGME, ABOG).
• Maintaining certifications, licensure, and credentialing files for fellows.
• Organizing and managing conferences, fellow application reviews, fellow recruitment, and orientation.
• Managing faculty and fellow calendars and assisting with scheduling and coordinating meetings, lectureships, and travel.
• Providing support to fellows as needed for ACGME/GME and staffing requirements.
• Assisting with credentialing/onboarding of new fellows as well as those who go on outside rotations.
• Processing of PeopleSoft (reimbursements, travel, vouchers, PO’s, Internal Services), KRONOS (time, attendance).
• Managing records retention for all aspects of the fellowship.
• Organizing and managing educational activities such as, but not limited to, new fellow orientation when needed.
• Overseeing fellow, fellow-related, and faculty budgets.
• Understanding grants and Endowments when it may apply to a fellowship program.
• Participating in creating and maintaining External site agreements and international contracts.
• Understanding of research structure, function and process as it applies to the process for a thesis in a fellowship program.
• Coordinating the components of a Masters program within a fellowship.
• Understanding and participating in fellowship financial budgeting.

Salary Range:
Commensurate with experience.