• Job Description

  Req#: 3001231

  About CRS:

  Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

  Job Summary:

  CRS is implementing the Latter-day Saint Charities (LDSC) funded Holistic Opportunities for Positive Engagement in Maternal and Child Health (HOPE-MCH) Project which puts child wellbeing at the center and seeks to envelop children with the support and care they need from their families, communities, clinics, and health system to survive and thrive. CRS seeks a project assistant HOPE-MCH project to provide administrative and operational support, including the role of maintaining and updating all relevant project databases and project files and supporting logistical arrangements for project-related activities and events. The Project Assistant will support field and Tamale-based staff with clerical duties, including the input of requisitions for advances, goods and services, as well as with the liquidation of advances taken for project activities.

  Job Responsibilities

  • Perform clerical duties including photocopying, scanning, faxing, filing, and mailing
  • Provide logistical support for workshops and project/field activities
  • Assist project leads in the development of logistics plans for trainings and workshops
  • Assist respective project leads in drafting and distributing letters; and seek confirmation of participation for events organized by the Health department
  • Support administration to manage local travel logistics for visitors to the HOPE-MCH projects.
  • Manage the creation of requisitions for services and goods for project related activities.
  • Any other duties assigned by supervisor or Senior Management.

  Required Languages - Fluency in English required

  Travel - include percentage of required travel, if applicable. Could be stated as Must be willing and able to travel up to 30 %.

  Knowledge, Skills and Abilities

  • Highly motivated, responsible, and organized with great attention to detail.
  • Strong communication and collaboration skills.
  • Creative problem solver and a team-player.
  • Takes initiative and conduct their abilities with the highest level of integrity.
  • Observation, active listening, and analysis skills with ability to make sound judgment.
  • Accuracy and timeliness in executing assigned responsibilities.
  • Proactive, results-oriented, and service-oriented.

  Supervisory Responsibilities:None

  Key Working Relationships:

  Internal: Head of Programming, Project Manager, Project Officers, Finance Manager, Procurement Manager, Project Assistants, Operations Staff

  External: Government partners (including the District Health Directorates and Department of Community Development of the District Assemblies), Communities, CBOs, etc.

  Qualifications

  Basic Qualifications

  • BSc in business management or other related degree
  • Minimum 3 years of relevant work experience in office or project administration assistant
  • Excellent written and verbal communication skills
  • Willingness to travel domestically to support project events
  • Experience monitoring projects and collecting relevant data (preferred)
  • Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint).
  • Knowledge of local language would be an advance

  Agency-wide Competencies (for all CRS Staff)

  These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Integrity
  • Continuous Improvement & Innovation
  • Builds Relationships
  • Develops Talent
  • Strategic Mindset
  • Accountability & Stewardship

  ***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need.

  Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

  Note: All positions requiring residence or frequent travel outside their home country must undergo and clear a pre-employment medical examination.

  CRS' talent acquisition procedures reflect our commitment to safeguarding the rights and dignity of all people - especially children and vulnerable adults - to live free from abuse and harm.m.

  CRS is an Equal Opportunity Employer

• About the company

  Catholic Relief Services is the international humanitarian agency of the Catholic community in the United States.

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