Job ID: 43672

Job Category: Project Management

Division & Section: Transportation Services, Permits & Enforcement

Work Location: Various, please see below

Job Type & Duration: Full-time, 5 Permanent vacancies

Salary: $86,500 -$108,459

Shift Information: Monday to Friday, 35 hours per week

Affiliation: Non-Union

Number of Positions Open: 5

Posting Period: 15-Jan-2024 to 23-Jan-2024

Location and Duration Information:

• East York Civic Centre, 850 Coxwell Avenue -1 Permanent Vacancy (Hybrid Work Model)
• Metro Hall, 55 John Street - 3 Permanent Vacancies (Hybrid Work Model)
• 433 Eastern Avenue - 1 permanent Vacancies (Hybrid Work Model)

This is a unique opportunity to join the City of Toronto Transportation Services Division and help to shape the future of Toronto's streets with a focus on active transportation, safety and comfort, to create a more livable, equitable and resilient city and keep Torontonians moving safely.

As a Project Lead, Transportation Services, you will work across the Transportation Services Division, and with other City divisions, external partners and the public, to improve Traffic Safety in line with the Vision Zero safety program, or to lead staff and projects related to other permits and enforcement activities.

These five opportunities within the Division's Permits and Enforcement group include three positions in the Construction Activity Unit, one in the Off-Street Parking Unit, and the remaining position in the Street Events & ROW program.

Reporting to the Supervisor, Project Manager, Manager or Director, you will provide support as well as work independently to manage projects, activities and assignments in the delivery of Construction Activities projects, Street Events & ROW projects, the Director's office projects, and other safety-related programs.

Major Responsibilities:

Your primary responsibilities as a Project Lead, Transportation Services, will be varied, but you’ll be expected to:

• Implement detailed plans and recommend policies/procedures regarding program-specific requirements related to Construction Activities or other programs in the Section such as sidewalk cafes, parklets and marketing displays, parking permits, utility permits, street furniture, and street events.
• Conduct and support research into assigned area, ensuring that such research takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.
• Facilitate requests originating from elected officials and the public, coordinate divisional input and assess project feasibility within current programs.
• Supervise project team members and support staff, including work term students.
• Develop Terms of Reference, scope of work, specifications and materials for projects and consultant requirements for all purchasing call documents, including RFQ, RFP, REOI, and RFI, ongoing liaison between Purchasing & Material Management Division (PMMD) and program staff, undertaking briefings and site inspections during the proposal stage, evaluation of proposals and recommendation of the selection of consultants for assigned projects, execution of legal agreements and contracts, and ongoing contract management with selected vendors.
• Coordinate and evaluate the work performance of external service providers with respect to quality, timeliness, cost and completion of required tasks.
• Foster and maintain effective working relationships and networking between Division staff and police, other government agencies, community representatives, elected officials, consultants, other departments and intra-departmental divisions through consultation, resolution of conflicts, participation in public meetings, and representation in technical traffic working groups.
• Oversee assigned projects and provide contract management to ensure effective teamwork and communication and high standards of work quality to advance the Permits & Enforcement initiatives in a complex municipal environment.
• Monitor projects with the help of other City divisions to ensure completion in accordance with approved plans, agreements of undertaking and long-term maintenance.
• Prepare project plans, reports, status updates and correspondence on behalf of senior staff.
• Regularly update documentation on Permits and Enforcement initiatives, including the website, newsletter, and other communications on the projects and program.
• Establish, maintain and develop linkages to other divisions, agencies, boards and commissions to ensure effective partnerships.
• Research, and report on, a range of new projects and initiatives as they arise, including writing and preparing reports to City Council and Standing Committees.
• Develop training course material, conduct training and provide presentations, as required, for various levels of internal and external management/stakeholders.
• Act as a resource and point of contact for inquiries related to the Section activities.
• Establish, maintain and foster linkages to other sections within the Transportation Services Division, and outside the Division such as 311, Engineering and Construction Services Division, GTA municipalities, Toronto Police Service, Toronto Transit Commission and Ministry of Transportation of Ontario to ensure effective partnerships.
• Manage multiple and complex applications and provide support to Engineering Technologists on complex files.
• Respond to requests/inquiries and provide advice, guidance and technical assistance to other City divisions, agencies, elected officials, community groups, permit applicants and the public.
• Work effectively and independently with consultants, staff, City Councillors, individuals, businesses, community groups, and other key partners/stakeholders to deliver the services and program-related projects.
• Coordinate public consultation meetings in collaboration with divisional and agency partners and elected officials concerning impacts of larger scale and complex projects.

Key Qualifications:

Your application for the role of Project Lead, Transportation Services must describe your qualifications as they relate to:

1. Post-secondary education in Civil/Transportation Engineering, Planning, Project Management, or a discipline pertinent to the job function, or an equivalent combination of education, training and experience.
2. Considerable experience in project management / coordination, delivering projects, activities and assignments from inception through to implementation with minimal direction while balancing political, community and other stakeholder interests.
3. Experience conducting research and analysis, interpreting large volumes of data, and summarizing and communicating findings.
4. Computer skills, with knowledge in a variety of computerized office systems, including MS Office (e.g. Word, Excel, PowerPoint, MS Project, MS Visio).
5. Ability to lead projects, provide effective work direction to contractors and handle multiple priorities in a detailed and deadline-oriented environment.
6. Effective communication skills, including excellent report-writing and presentation skills.
7. Excellent conflict resolution skills, with a proven track record of solid internal and external relationships.
8. Strong leadership capacity and ability to work effectively as part of a team.
9. Innovative approach, with the ability to identify needs, and initiate, coordinate and manage the implementation of creative solutions.
10. Ability to lead change and be flexible, responsive and creative.
11. Knowledge of Ontario Statutes, including the Occupational Health and Safety Act and Regulations, the Ontario Highway Traffic Act, Collective Agreements and related legislation.
12. Knowledge of processes and procedures related to public right-of-way permissions and right-of-way enforcement activities.
13. Knowledge of construction activities, including related permits and enforcement of right-of-way bylaws.
14. Knowledge of traffic operations and Intelligent Transportations Systems and certification as a PMP, P.Eng. or CET would be assets.
15. The ability to use AutoCAD, Adobe Creative Suite (InDesign, Illustrator and Photoshop), SketchUp, and ArcGIS or QGIS would be an asset

Note to Internal Full-Time and Part-Time City of Toronto Employees

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity .

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request . Learn more about the City’s Hiring Policies and Accommodation Process .