• Job Description

  Req#: 480260

  General Summary:

  The Purchasing Assistant provides administrative and clerical duties to our purchasing department. Reports to the Purchasing Manager. Candidates must have purchasing experience

  Typical work activities:

  • Writing, placing and tracking Purchase Orders for all departments
  • Researching parts, products, new vendors
  • Convert Purchase Demands (PD) into Purchase Order (PO)
  • Create Purchase Orders from invoices received for work that has been performed
  • Negotiate with vendors and building positive, long-term relationships
  • Researching new suppliers and making recommendations to the buyer
  • Verifying PO’s are authorized by the proper manager
  • Update SDS sheets
  • Weekly meeting with CEO for PO’s over $5,000 needing authorization
  • Email authorized PO to vendor or place order online (vendor specific)
  • Attach order confirmations and shipping documents to the Purchase Order
  • Review, track and follow up on open Purchase Orders
  • Notify buyer / manager on ETA of parts and if anything is on backorder
  • Put critical orders on watch list for following up
  • Pick up parts locally that are needed ASAP
  • Review completed internal service orders for parts allocated
  • Scan closed internal service orders into the system
  • Request multiple quotes for price comparison as needed.
  • Create reports as needed
  • Create Vendor complaints
  • Communicate with receiving department when GRV’s are needed
  • Any other administrative tasks as needed.

  Education, Experience, Skills, and Abilities:

  • Degree in business or related field a plus
  • Detail Oriented
  • Excellent Communication skills – Verbal / Written
  • Proficient in Microsoft Office and data entry
  • Excel experience to include pivot tables and graphs
  • Confidentiality
  • Ability to work Independently
  • Ability to analyzing information
  • Experience with Facility Maintenance / Facility Machine parts a plus

• About the company

  Manufacturer of cross-linked, closed-cell polyethylene foams, providing R&D, customized solutions & logistics support in the USA and Canada to Construction, Automotive, Packaging and Medical Industries.

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